{"id":2384,"date":"2016-07-11T05:56:58","date_gmt":"2016-07-11T11:56:58","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2384"},"modified":"2016-07-11T05:57:30","modified_gmt":"2016-07-11T11:57:30","slug":"board-minutes-may-2016","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2384","title":{"rendered":"Board Minutes May 2016"},"content":{"rendered":"

Meadow Hill
\nBoard of Directors Meeting
\n5\/17\/2016
\n<\/strong><\/p>\n

Executive session<\/strong><\/p>\n

The monthly meeting was convened in executive session at 12:45 PM downstairs at the Clubhouse by President Luther Weeks. A quorum was present with the following in attendance: Directors: L. Weeks, J. Goselin, J. Trustey, APM\u2019: E. Schaefer. Ended 1:20 PM<\/p>\n

Regular session<\/strong><\/p>\n

The same three board members \u00a0and APM\u2019 Eric Schaefer reconvened at 1:30 PM, outside of executive session on the second floor. Luther W introduced the session.<\/p>\n

President Weeks announced that annual board elections will take place in June, so far there is one candidate for two positions. He would like to see three or four candidates. He will be Acting Secretary for this meeting due to R. Schneider\u2019s absence.\u00a0 He also apologized for the disruptions of the sidewalk paving and the lack of notice of the start date to residents.<\/p>\n

Minutes<\/strong><\/p>\n

April 2016 regular meeting minutes had been previously approved unanimously by the Board.<\/p>\n

Due to the absence of Board Members present, there can be no approval of today\u2019s minutes via email, the approval will await the next Board Meeting<\/p>\n

Maintenance Reports<\/strong><\/p>\n

Vent stacks will be painted over course of the year, making Meadow Hill more attractive and avoiding owners\u2019 expense of replacement for several years<\/p>\n

Eric has been investigating an internal elevator to replace the dumb waiter the estimate is $20,000 to $30,000 plus in-house work.\u00a0 Eric will get a more exact estimate for consideration by the Board.\u00a0 Since it is an improvement exceeding $5,000, if recommended by the Board, it would require a unit owner vote to go forward.<\/p>\n

Sidewalk replacement for selected areas is underway.\u00a0 The contractor is by finish by June 30th<\/sup>, yet will likely be done much sooner than that.<\/p>\n

–Committee reports:<\/strong><\/p>\n

#53 for Grounds<\/p>\n

Provided a list of work orders recommended by the Committee. President Weeks reminded that if they had been submitted in time for the agenda, the Board might have reviewed them and approved them at the meeting.\u00a0 He will send them to Board members so they might review and approve on an email vote in the near future.<\/p>\n

Mentioned two stone walls needing repair. (The Board has estimates for their repair and will consider them later)<\/p>\n

#268 for Amenities<\/p>\n

Requested $500 for fence behind Maintenance.\u00a0 Maintenance to do the work. (To be considered later by the Board)<\/p>\n

Requested the building of a platform for the grill behind Maintenance.\u00a0 Maintenance has the material and can do the work.\u00a0 (Without objection, a Maintenance a work order to do that will be submitted)<\/p>\n

Requested $200 for new planters and plants for the front of the Clubhouse. (To be considered later by the Board)<\/p>\n

#268 for Grounds<\/p>\n

Hollister House outside beautification project is underway. Should be finished this week.<\/p>\n

Recommend one large pine tree be removed outside unit #6.\u00a0 (Maintenance will obtain an estimate for consideration by the Board)<\/p>\n

#274 problem with drain from adjoining unit creating a mess. (Eric and Darien will investigate what can be done)<\/p>\n

Requests $150 for new hose and drip lines to water North Entrance (To be considered later by the Board)<\/p>\n

Good progress is being made on organic test area near #268<\/p>\n

Walkaround to check spring clean-up resulted in a determination that overall it was judged good. A letter was sent to Westside with a list of items that need to be addressed.<\/p>\n

#7 for Friends of the River<\/p>\n

Discussed pipe in slope.\u00a0 Maintenance has filled in hole behind pipe that might have been a risk. Some plants will be added in front before considering further cosmetic action.<\/p>\n

Plants on slope planted last fall, doing will.\u00a0 Will plant more this fall.<\/p>\n

Phragmites growing again. Westside to treat.<\/p>\n

Owner\u2019s Forum <\/strong>The following were brought up by owners:<\/p>\n

#81 concerned with wall between her unit and #63, soil eroded. (It has been checked and not judged a concern)<\/p>\n

#164 Large pine tree causing sidewalk cracks. Concerned will be a waste to redo sidewalks. Would like the tree down. Concerned people who chose sidewalks for repair did an inadequate job. (President accepted responsibility for all sidewalk decisions and no other residents or Board members volunteered for the Sidewalk Committee, will look into the issue.\u00a0 Post-meeting review determined that those sidewalks are not going to be replaced \u2013 were excluded because of cracks and that the tree would cause more cracks. More investigation will be done and the Board may consider options.)<\/p>\n

#53 concerned as has never seen Sonitrol terminte traps checked. #272 said Sonitrol traps on ground after Winter and not re-installed. (Board has been concerned that Darien is not notified of inspection and given inspection sheet as in the past. Eric will redouble efforts to get response from vendor).<\/p>\n

#164 concerned with dents in garages from road work two years ago.\u00a0 Have never been repaired despite multiple complaints to APM.<\/p>\n

#117 concerned that tree roots be cut when sidewalks are being repaired.<\/p>\n

Treasurer\u2019s Report<\/strong><\/p>\n

Eric explained that $3,600 outside contractor was the poll work performed by SAVOL<\/p>\n

Old Business<\/strong><\/p>\n

#240 request for replacement windows.\u00a0 Goselin moved, Trustey 2nd seconded that replacement be approved with usual conditions. Passed unanimously.<\/p>\n

New Business<\/strong><\/p>\n

For reasons discussed in executive session, Goselin moved, Trustey 2nd that an owner be exempted from late charges for six months.<\/p>\n

$500 for fence material behind Maintenance \u2013 Moved by Trustey, Goselin 2nd<\/sup> Passed unanimously.<\/p>\n

$200 for pots and plants for Clubhouse front \u2013 Moved by Goselin, Trustey 2nd<\/sup> Passed unanimously.<\/p>\n

$150 for hose and drip hoses for North Entrance \u2013 Moved by Goselin, Trustey 2nd<\/sup> Passed unanimously.<\/p>\n

$150 for water lead testing for #7, #182, and #334 \u2013 Moved by Weeks, Goselin 2nd<\/sup> Passed unanimously.<\/p>\n

#139 request for private walk replacement option 1 with the usual conditions \u2013 Moved by Goselin, Trustey 2nd<\/sup> Passed unanimously.<\/p>\n

Estimate for stone wall repairs and masonry work on back of clubhouse.\u00a0 Tabled.<\/p>\n

#10 request to extend deck 2\u2019 and add 5\u201d height. Tabled.<\/p>\n

Adjournment. <\/strong>\u00a0Moved by Goselin, Trustey 2nd Passed unanimously, at 2:50 PM<\/p>\n

by Luther Weeks, Acting Secretary<\/p>\n

Email votes:<\/strong><\/p>\n

    \n
  1. 5\/31 Unanimous approval of additional Hollister House sprinkler heads, $765.00<\/li>\n<\/ol>\n

    2. 5\/25 Unanimous shrub approvals:
    \nUnit #133 Remove mountain laurel at north corner- approved- crowding other plants
    \nUnit #328 Remove tree in front- approved, it’s in poor condition- to be replaced by owner
    \nUnit #312 Remove ewe- crowding walkway- approved
    \nUnit #159 Remove ewe and boxwood -to be replaced by owner- approved
    \nUnit #171 Remove plant approved
    \nUnit #262 Remove dead rhody- righ<\/p>\n","protected":false},"excerpt":{"rendered":"

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