{"id":2478,"date":"2017-07-07T06:01:39","date_gmt":"2017-07-07T12:01:39","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2478"},"modified":"2017-07-07T06:03:08","modified_gmt":"2017-07-07T12:03:08","slug":"board-minutes-june-2017","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2478","title":{"rendered":"Board Minutes June 2017"},"content":{"rendered":"

Meadow Hill
\nBoard of Directors Meeting
\nJune 13, 2017
\n<\/strong><\/p>\n

The organization meeting was convened i at 7:57 PM at the Clubhouse. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, E. Litke, K. Wanat, L. Weeks \u00a0and APM\u2019S E. Schaefer.<\/p>\n

The following slate of officers was proposed and approved unanimously:<\/p>\n

    \n
  1. Litke, President
    \nC. Abbott, Vice President
    \nL. Weeks, Secretary
    \nL. Abbott, Treasurer<\/li>\n<\/ol>\n

    Meeting was adjourned at 8:37pm
    \nLuther Weeks
    \nSecretary<\/p>\n

    Approved 6\/20\/2017<\/p>\n

     <\/p>\n

    Meadow Hill
    \nExecutive Board Meeting
    \nJune 20, 2017
    \n<\/u><\/strong><\/p>\n

    Executive Session<\/u><\/strong><\/p>\n

    The Executive Session was convened at 12:04pm by President Ed Litke at the Clubhouse, 1st<\/sup> Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, N. Gordon, E. Litke, L. Weeks \u00a0and APM\u2019s E. Schaefer. Absent K. Wanat.<\/p>\n

    The Executive Session was adjourned at 1:30pm<\/p>\n

    Open Session<\/u><\/strong><\/p>\n

    The Open Session was convened at 1:35pm with the same present, by President Ed Litke at the Clubhouse 2nd<\/sup> Fl.<\/p>\n

    President Litke introduced the Board Members and turned the meeting over to E. Schaefer to moderate.<\/p>\n

      \n
    1. Schaefer noted the officers elected at the previous meeting.<\/li>\n
    2. Litke, President
      \nC. Abbott, Vice President
      \nL. Weeks, Secretary
      \nL. Abbott, Treasurer<\/li>\n<\/ol>\n
        \n
      1. Litke moved, L. Abbott 2nd<\/sup>, approval of the minutes of the 6\/13\/2017 meeting. Approved unanimously.<\/li>\n<\/ol>\n

        Capitol Projects and Work Orders<\/strong><\/p>\n

        Reviewed by E. Schaefer and Superintendent Darien Covert<\/p>\n

          \n
        • E. Litke asked the Amenities Committee to provide approximate estimates previously determined for Tennis Court options for the future. In the meantime, Maintenance will do annual crack filling of West court.<\/li>\n
        • Proposals for crack filling sidewalks will be solicited for fall.<\/li>\n
        • Proposals for completing stack painting will be solicited.<\/li>\n
        • E. Schaefer will provide Board with undated work order listing after the listing is updated.<\/li>\n<\/ul>\n

          Committee Reports<\/strong><\/p>\n

          Friends of the River:<\/p>\n

            \n
          • Roger Bouchard passed out the Committee\u2019s Mission<\/li>\n
          • Invasive species North of the path have been controlled due to the Committee\u2019s work<\/li>\n
          • Request to reappoint the Committee.\u00a0 President Litke appointed the Committee. L. Abbott Board Liaison<\/li>\n<\/ul>\n

            Communications Committee<\/p>\n

              \n
            • L. Fillion welcomed 13 in 2016, 9 so far with 5 more on the way for 2017<\/li>\n
            • J. Soule reminded all that the LARK email list is distinct and restricted, separate from L. Filion\u2019s email list.<\/li>\n<\/ul>\n

              Owners\u2019 Forum<\/strong><\/p>\n

              #171 R. Bouchard: questioned when\/if deck request for power washing would be completed.\u00a0 E. Schaefer: On list of tasks for summer help.<\/p>\n

              #61 H. Rosenthal: When will dog run area be discussed:\u00a0 E. Litke:\u00a0 Likely next month.<\/p>\n

              #274 J. Soule: calendar in Board package missing July and August:\u00a0 E. Schaefer: likely inadvertently dropped, will fix.<\/p>\n

              #112 S. O\u2019Leary:<\/p>\n

                \n
              • Should I send work orders to John as stated on APM website.\u00a0 E. Schaefer: \u00a0No, send to Linda at APM.<\/li>\n
              • Concern with Bird feeding year-round increasing rodent population: Board:\u00a0 Suggest write article for LARK, include information from Audubon<\/li>\n
              • Consider rule to take feeders down May through Oct<\/li>\n<\/ul>\n

                #268 R. Kolwicz: Complements to new landscape company<\/p>\n

                Financials <\/strong><\/p>\n

                Reviewed by E. Schaefer<\/p>\n

                  \n
                1. Abbott concerned with over a month old. E. Schaefer: can return to later report. Occasionally it will be missing some items to be booked for month<\/li>\n<\/ol>\n

                  Manager\u2019s Report<\/strong><\/p>\n

                  E Schaefer and D. Covert will review work request in letter from G. Coulom<\/p>\n

                  Letter to #15 addressed to former owner.\u00a0 E. Schaefer:\u00a0 Problem is buyer\u2019s attorney has not sent record of closing to APM.<\/p>\n

                  Old Business<\/strong><\/p>\n

                  129 & #133 Request Meadow Hill to install a path between units. Tabled, waiting for estimates from contractors.<\/p>\n

                  Glastonbury Fire Marshal. E. Schaefer reported process relative to Clubhouse issues close to complete.<\/p>\n

                  Discuss long range plan i.e. tree pruning and removal.\u00a0 Will consider along with considering new reserve study \u2013 an issue for Finance Committee<\/p>\n

                  #15 Request for improvements at Stables \/ Paddock at Unit Owners expense<\/p>\n

                    \n
                  1. Move gate fence in barn ally 10 ft. back. E. Litke moved, C. Abbott 2nd.\u00a0 To be done by Maintenance at no cost to owner.<\/li>\n
                  2. Install bar window between stalls. Withdrawn.<\/li>\n
                  3. Install 10 ft. gate at bottom of Shute. Withdrawn.\u00a0 May resubmit after 2nd<\/sup> horse is here.<\/li>\n<\/ol>\n

                    Continued discussion on area designated as safe for dogs. Tabled<\/p>\n

                    New Business <\/strong><\/p>\n

                    Consider items raised in owners\u2019 forum and committee reports. None.<\/p>\n

                    Consider items discussed in executive session and hearings. None.<\/p>\n

                    Resolved that Board Members are reimbursed by up to $100 per year for registration fees for CAI trainings, symposiums, expos, etc. L. Weeks moved, E. Litke 2nd<\/sup>. \u00a0Friendly amendment to also authorize CAI membership of six, up from three currently.\u00a0 Approved unanimously.<\/p>\n

                    #85 Request for repair of front walkway. D. Covert to get estimates. Tabled pending estimates.<\/p>\n

                    #40 Request to renovate enclosed porch with 24\u201d kneewall on 3 sides w\/sliders and replace screen door. L. Weeks moved, E. Litke 2nd<\/sup>.\u00a0 With usual requirements in letter from APM, and \u201cbronze\u201d changed to \u201cbrown\u201d. Approved unanimously.<\/p>\n

                    #86 Request to paint lower foundation in front and side areas. Moved L. Weeks, N. Gordon 2nd<\/sup>.\u00a0 Tabled for Board members to view foundation and require color sample(s).\u00a0 Letter from APM to owner.<\/p>\n

                    #112 Request to have east side slope leveled. Tabled. E. Schaefer and D. Covert to visit and evaluate options.<\/p>\n

                    #48 Request to have front steps repaired.\u00a0 Letter from E. Schaefer to owner confirming they need to be repaired at owner\u2019s expense.<\/p>\n

                    #48 Request to replace 3 windows.\u00a0 L. Weeks moved, 2nd<\/sup> C.Abbott, With usual requirements in letter from APM. Approved unanimously.<\/p>\n

                    Other New Business<\/strong><\/p>\n

                      \n
                    1. Gordon landscape proposal for corner near his unit. Tabled. Referred to likely new Landscape Committee.<\/li>\n
                    2. Schaefer appreciation dinner for recent Board Members and their significant others. E. Litke moved, C. Abbott 2nd<\/sup>. Lunch at Max Fish to be arranged by E. Schaefer at Meadow Hill expense.\u00a0 Approved unanimously.<\/li>\n<\/ol>\n

                      Adjournment: Moved. E. Litke, N. Gordon 2nd<\/sup>. Meeting was adjourned at 4:15pm
                      \nLuther Weeks
                      \nSecretary<\/p>\n

                      Approved 6\/27\/2017<\/p>\n

                      Recent Votes taken outside of Board Meetings:<\/strong><\/p>\n

                      06\/22\/2017 That current Board Members will pay for their own lunches when honoring recent past Board Members.\u00a0 Approved unanimously.<\/p>\n

                      06\/27\/2017 Minutes for Executive Board meeting 06\/20\/2017.\u00a0 Approved unanimously.<\/p>\n","protected":false},"excerpt":{"rendered":"

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