{"id":2484,"date":"2017-07-27T05:28:39","date_gmt":"2017-07-27T11:28:39","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2484"},"modified":"2017-07-27T05:28:39","modified_gmt":"2017-07-27T11:28:39","slug":"board-minutes-july-2017","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2484","title":{"rendered":"Board Minutes July 2017"},"content":{"rendered":"

Meadow Hill<\/strong>
\nExecutive Board Meeting<\/strong>
\nJuly 18, 2017<\/strong><\/p>\n

Executive Session<\/strong><\/p>\n

The Executive Session was convened at 12:35pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, N. Gordon, E. Litke, C. Wanat, L. Weeks \u00a0and APM\u2019s E. Schaefer. Absent<\/p>\n

The Executive Session was adjourned at 1:27pm<\/strong><\/p>\n

Open Session<\/strong><\/p>\n

The Open Session was convened at 1:31pm with the same present at the Clubhouse 2nd Fl.<\/p>\n

Capital Projects and Work Orders<\/strong><\/p>\n

Reviewed by E. Schaefer and Superintendent Darien Covert<\/p>\n

E. Schaefer will provide Board with undated work order listing in future board packages.
\nCanoe\/Kayak rack will be put on work order list.\u00a0 A design is needed.<\/p>\n

Committee Reports<\/strong><\/p>\n

Communications Committee<\/p>\n

L. Fillion welcomed residents of 5 units since the last meeting.<\/p>\n

Owners\u2019 Forum<\/strong><\/p>\n

#40\u00a0 \u00a0Sandra Marshall questioned outsourcing of dryer vent cleaning. E. Schaefer: Cleaning is owner responsibility although Maintenance has been cleaning them without charge. That policy could change. \u00a0Cleaning may also be outsourced in the future if Maintenance cannot get to them.<\/p>\n

#275 Kathleen Collins and others. Children alone in pool.\u00a0 Large families over limit of guests. J. Soule ready to put rules in next LARK. E. Schaefer will laminate a set of rules to be posted more prominently at the pool.<\/p>\n

Financials<\/strong><\/p>\n

Reviewed by E. Schaefer<\/p>\n

Several unanticipated costs this year: Clubhouse items form Fire Marshal, Pool repairs, Air Conditioners.\u00a0 Some should be paid from reserves as they are long-term maintenance.
\nDue to some of those costs and snow operations, reserve contributions were delayed and are now as projected in the budget.
\n$362,000 in cash and reserves.
\nManager\u2019s Report<\/p>\n

E Schaefer reviewed correspondence and calendar<\/p>\n

Old Business<\/strong><\/p>\n

Request for sidewalk between #129 and #133.\u00a0 One estimate obtained.\u00a0 D. Covert asked to obtain another estimate.<\/p>\n

#85 Sidewalk paving. Remains tabled awaiting estimate.<\/p>\n

#86 presented paint chip for paint foundation.\u00a0 L. Weeks moved, L Abbot 2nd to approve color.\u00a0 Approved C. Abbott, L. Abbott, N. Gordon, C. Wanat, L. Weeks yea, E. Litke ney.<\/p>\n

#40 presented paint chip for brown windows.\u00a0 C. Wanat moved, N. Gordon 2nd to approve color.\u00a0 Approved unanimously.<\/p>\n

#112 request for slope leveling.\u00a0 Remains tabled pending review by E. Schaefer and D. Covert;<\/p>\n

Dog Park.\u00a0 E. Litke moved, N. Gordon 2nd that dog park no longer be considered.\u00a0 Amendment moved L. Weeks 2nd C. Wanat that dog park be permanently tabled until tennis court issues resolved.\u00a0 Failed L. Weeks, C. Wanat yea, C. Abbott, L. Abbot, E. Litke, N. Gordon ney.\u00a0 Original resolution approved C. Abbott, L. Abbott, E. Litke, N. Gordon yea, L. Weeks, C. Wanat ney.<\/p>\n

Tennis Courts.\u00a0 Remains tabled, awaiting information from Amenities based on past research.<\/p>\n

New Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/strong><\/p>\n

Consider items raised in owners\u2019 forum and committee reports. None.<\/p>\n

Consider items discussed in executive session and hearings. None.<\/p>\n

Barn and Stables;\u00a0 C. Abbot moved, L. Weeks 2nd to table.\u00a0 Approved unanimously.<\/p>\n

Water Heaters.\u00a0 E. Schaefer will work to assure residents with old water heaters are aware and assure they replace them.<\/p>\n

#122 Request for replacement plant. E. Litke moved, C. Abbott 2nd replacement in fall with appropriate shrub. Approved unanimously.<\/p>\n

#324 and #330 request for Meadow Hill brush cutting now and annually behind bank behind #324 to #334. C. Wanat moved, E. Litke moved to table pending involved owners meeting and making proposal, likely to address in email vote. Approved C. Abbott, L. Abbott, E. Litke, N. Gordon, K. Wanat yea, L. Weeks abstain.<\/p>\n

Other New Business<\/strong><\/p>\n

Health Plan for Employees. L. Weeks moved, N. Gordon 2nd that proposed plan and payment sharing be approved.\u00a0 Approved unanimously.<\/p>\n

D. Covert has estimate of $1,500 from Watson Tree to remove three trees near Maintenance Circle. L. Weeks moved, C. Abbott 2nd that contract be accepted.\u00a0 Approved unanimously.<\/p>\n

Adjournment: Moved. N., Gordon, L. Abbott 2nd. Meeting was adjourned at 3:10pm.<\/p>\n

Executive Session<\/strong><\/p>\n

Executive session reconvened in 1st Fl Conference Room at 3:18pm<\/p>\n

Executive session adjourned at 3:35pm.<\/p>\n

Luther Weeks
\nSecretary
\nApproved by email unanimously 7\/25\/2017<\/p>\n

Recent Votes taken outside of Board Meetings:<\/strong><\/p>\n

To pave #85 sidewalk for $650 by Constantine, unanimously<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

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