{"id":2605,"date":"2018-12-08T11:44:29","date_gmt":"2018-12-08T17:44:29","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2605"},"modified":"2018-12-08T11:44:29","modified_gmt":"2018-12-08T17:44:29","slug":"board-minutes-november-2018","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2605","title":{"rendered":"Board Minutes November 2018"},"content":{"rendered":"

Meadow Hill
\n<\/strong>Executive Board Meeting
\n<\/strong>November 21, 2018<\/strong><\/p>\n

Executive Session<\/strong><\/p>\n

Manager Sheila Duncan convened the Executive Session at the Clubhouse First Floor Office at 12:35pm.\u00a0 A quorum was present with the following in attendance:\u00a0 Manager \u2013 Sheila Duncan, Directors: Larry Abbott, Ed Litke, Luther Weeks, Polly LaBombard, Kathy Wanat and Gene Flynn.<\/p>\n

The Executive Session was adjourned at 12:52 pm.<\/p>\n

Open Session<\/strong><\/p>\n

The Executive Board Monthly Meeting was called to order at 1:35pm with the Directors and Manager named above being present.<\/p>\n

Minutes<\/strong><\/p>\n

Minutes for Actions taken since the last Board meeting were approved unanimously.\u00a0\u00a0 Motion by Luther Weeks, seconded by Ed Litke.<\/p>\n

President\u2019s Remarks<\/strong><\/p>\n

The Budget Meeting will be held on 12\/6 at 7pm, with a snow date of 12\/12.<\/p>\n

Financial Reports<\/strong><\/p>\n

The Income Statement on Page 15 at bottom shows Actuals exceeding Budget by $60,845 due to the way we report capital expenses (income from reserves not reflected in Budget).\u00a0 An exhibit in the Board Package, available to anyone shows income under by $1500, expenses under by $6700 and bottom line under budget by $5278.<\/p>\n

The Cash Balance Sheet as of 10\/31\/18 shows total cash down by $51,000 due to payments on the pool renovation and other reserve transactions. \u00a0The Balance sheet shown on page 11 shows reserves down, also due to transfer to cash for the pool and other reserve transactions.<\/p>\n

Open Meeting<\/strong><\/p>\n

Maintenance \u2013 Capital Projects and Work order review<\/strong> \u2013 Darien Covert reported that the tree work to be done by Nick (tree by river, cabling of another tree) will be done next week.\u00a0 The new heater in the greenhouse is working well.\u00a0 The Pool renovation is good, with the pool decking and skimmers done.\u00a0 The electrical inspection will be done soon, as will the anchors for the pool cover.\u00a0 The pool will be partially filled when it is not projected to be as cold.\u00a0 The 2018 Maintenance List is essentially complete.<\/p>\n

Committee Reports<\/strong><\/p>\n

Friends of the River<\/strong> \u2013 Roger Bouchard \u00a0– Almost all projects have been completed.\u00a0 Two open projects are to be done by Darien, weather dependent.<\/p>\n

Open Session for Owners<\/strong><\/p>\n

Linda Fillion (#182) \u2013 concerned about lights out by the garage.\u00a0 Has reported this to Eversource multiple times.\u00a0 Eversource has an open work order.\u00a0 Suggestion to report this to the Public Utilities Control or our State Senator.\u00a0 Sheila Duncan to draft a letter. Also, Linda asked that the Arborvitae by the steps to the walkway in her area get removed.\u00a0 Neighbors are agreeable.\u00a0 The Manager will send this to the Landscaping Committee.<\/p>\n

Nancy Carter Menendez (#53) expressed concern about the speed of cars and service trucks on the grounds.\u00a0 Gene Flynn indicated that a reminder about speed will be in the 11\/27 Lark.<\/p>\n

David Faxon (#33) is concerned about plans to remove two pines by Parking Lot B.\u00a0 He has spoken to 7 other residents who have the same concern.\u00a0 Isn\u2019t there an alternative to the Board\u2019s plans to remove the two trees entirely?\u00a0 Even if not perfect specimens, is the life span of these two really over?\u00a0 Is White Pine disease really as serious as some experts claim?\u00a0 There was much discussion about the character of the complex when so many trees have been taken down due to disease and storm damage, as well as safety concerns expressed by the Tree Committee and Watson, our frequent tree surgeon, as well as the Board. \u00a0Employing an independent consultant has been suggested.<\/p>\n

Kay Long (#27) suggested planting of more flowering trees.\u00a0 She will also look into free seedlings available from the Arbor Day Foundation.<\/p>\n

Bob Kolwicz (#268) reminded all in attendance that criteria for recommendations from the Tree Committee are established and followed.\u00a0 Tree removal recommendations are consistent with these criteria. Both he and Roger Bouchard rely on Watson as an arborist as well as a tree surgeon.<\/p>\n

The Board, along with Sheila Duncan and Darien Covert will investigate hiring an independent arborist to consult on this situation.<\/p>\n

Kay Long (#27) suggests cameras and maybe a guard booth at the complex entrances.\u00a0 With no real crime problem on the grounds, another viewpoint was expressed that this would not be necessary.\u00a0<\/strong><\/p>\n

Manager\u2019s Report<\/strong><\/p>\n

The CAI lease at Hollister House has been renewed.\u00a0 Letters were sent to homeowners who were approved last month by the Board for renovations.\u00a0 The Calendar review shows activities on schedule.<\/p>\n

Old Business<\/strong><\/p>\n

Pool Renovations –<\/strong> \u00a0\u00a0Kathy Wanat -reinforced Darien\u2019s report.\u00a0 Also noted that investigation has begun on fence replacement (where removed) and gate enhancement.\u00a0 Shrubs will be replanted in the spring, along with painting of the pool by staff.\u00a0 Splash Pools has agreed to acid wash the inside of the pool to prep for the painting.<\/p>\n

Proposed 2019 Budget \u2013 <\/strong>The Budget Committee presented the results of the update to the capital expenditures exhibit and the 2019 Proposed MH Budget.\u00a0 This would result in a fees increase of 1.86% . \u00a0Larry Abbott thanked the Budget Committee members and Darien for their work.\u00a0\u00a0 Larry was also thanked for his leadership. Larry Abbott moved acceptance of the proposed budget and the supporting capital expenditures plan.\u00a0 Luther seconded. \u00a0Passed unanimously. \u00a0<\/strong>Now goes to the residents at the 12\/6 Budget Meeting.<\/p>\n

New Business<\/strong><\/p>\n

Items Raised in Owners\u2019 forum and committee reports<\/strong><\/p>\n

The planned action for removal of trees near Garages 27 and 29 –\u00a0\u00a0\u00a0 Agreement to look at known consultants\/licensed arborists.\u00a0 Item tabled at this time but to be left open.<\/p>\n

Homeowners Variance Requests<\/strong><\/p>\n

Consider Homeowner requests for plumbing reimbursements at Units #6 and 242 <\/strong>–\u00a0\u00a0 Unit #6, one unit affected, caused by grease down the drain.\u00a0 Luther Weeks moved to deny request.\u00a0 Gene Flynn seconded.\u00a0 Passed unanimously.\u00a0\u00a0\u00a0 Unit 242 \u2013 multiple units affected, caused by rag in the pipe and other debris also caused by one homeowner.\u00a0 Luther Weeks moved to deny request for reimbursement.\u00a0 Ed Litke seconded.\u00a0 Passed unanimously.<\/p>\n

Entry Door Variance Request \u2013 Unit #183<\/strong><\/p>\n

All proper information provided, within guidelines.\u00a0 Moved to approve by Gene Flynn, Seconded by Kathy Wanat.\u00a0 Approved by all except Larry Abbott, who abstained as he is the requester.<\/p>\n

Gene Flynn moved to adjourn the meeting.\u00a0 Larry Abbott seconded.\u00a0 Approved unanimously at 2:46pm.<\/p>\n

Gene Flynn, Secretary
\nApproved unanimously by email vote on December 8, 2018.<\/p>\n","protected":false},"excerpt":{"rendered":"

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