{"id":2800,"date":"2020-02-25T14:05:44","date_gmt":"2020-02-25T20:05:44","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2800"},"modified":"2020-02-25T14:05:44","modified_gmt":"2020-02-25T20:05:44","slug":"board-minutes-february-2020","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2800","title":{"rendered":"Board Minutes February 2020"},"content":{"rendered":"

Board Minutes
\n<\/strong>Meadow Hill Executive Board Meeting
\nFebruary 19, 2020<\/strong>\u00a0<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The monthly executive board meeting was called to order at 12:54 PM<\/p>\n

In attendance: Sheila Duncan, Luther Weeks, Ed Litke, Larry Abbott and Connie Liscomb and Tom Lombardo<\/p>\n

Executive session was adjourned at 1:15PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The Regular Board Monthly Meeting was called to order at 1:34 PM with the Directors and Manager noted above present.<\/p>\n

President Remarks<\/strong><\/p>\n

Luther Weeks stated that the next board meeting will be held on Tuesday March 17, 2020. A change from normal Wednesday meeting day.\u00a0 Luther also discussed the issue of being able to open the garages when the power is out. Darien has some secondary keys for the garages which can be borrowed to get duplicate keys.\u00a0 One option is to have some made at L. E. Whitford Co, Locksmiths \u00a0in East Hartford.<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott reviewed and recapped the current financial position. Ed Litke asked when the current road loan would be paid off. Larry stated estimation of spring\/summer 2021.<\/p>\n

Maintenance work order review<\/strong><\/p>\n

Darien indicated that we should remind home owners of the recycling mandate.\u00a0 Elaine Lembo agreed to have put in the Lark next month.<\/p>\n

Project List for 2020<\/strong><\/p>\n

Bob Kolwicz reviewed making some amendments to the list.<\/p>\n

OPEN MEETING<\/u><\/strong><\/p>\n

Committee Reports<\/u><\/strong><\/p>\n

Friends of the River and Tree Committee<\/em><\/strong><\/p>\n

Roger Bouchard discussed addendum regarding mulch and coordination with herbicide treatments.<\/p>\n

Sheila agreed this would be coordinated by Allied.<\/p>\n

Roger also addressed the beaver dam and how to avoid standing water and potential mosquito infestation. Darien to have looked at.<\/p>\n

Barn Committee<\/em><\/strong><\/p>\n

Elaine Lembo requesting an additional gate be installed so when the corral floods the horses can have access to both being let out. This would be at the cost of the owners of the horses.<\/p>\n

Luther motioned to approve, Ed second the motion, all board members in favor.<\/p>\n

Welcome Committee<\/em><\/strong><\/p>\n

Linda Fillion requested 5 additional copies of the telephone directory for new home owners. Sheila to provide.<\/p>\n

OPEN FORUM<\/strong><\/p>\n

Susan Wallace unit #227 asked if there would be future assessments for roofing and when. Luther explained there should be zero assessment, as part of the budget includes money put into reserves each year to cover the expense when the time arrives.<\/p>\n

Susan also asked about procedure for bee issues. Sheila indicated to call or email Imagineers and it would be assessed and addressed.<\/p>\n

Bob Kolwicz asked about the toner for the printers downstairs in the club house. After discussions it was determined to switch the one at Hollister House to the Club House and eliminate the oldest one.<\/p>\n

Luther requested permission for a lockbox to be attached to his garage molding with extra key for the garages needed when the power is out. After discussions regarding uniformity, it was suggested that should a unit owner want to have a key lockbox, they can purchase and install\/have installed on their entry door frame at their own expense.<\/p>\n

Luther withdrew his request.<\/p>\n

Managers Report<\/strong><\/p>\n

Sheila reviewed calendar and status<\/p>\n

Old Business<\/strong><\/p>\n

Review of Bouvier Insurance Renewal<\/p>\n

Luther moved to approve Hollister House front door replacement bid by Crystal Bay and if they cannot do it in a timely manner to accept Heritage Glass bid.\u00a0\u00a0\u00a0\u00a0 Motion was approved unanimously.<\/p>\n

New Business<\/strong><\/p>\n

The landscape Renewal from Allied should be prepaid and discount taken. Larry moved motion, Ed second, All in favor<\/p>\n

Request by unit #85 for landscape plan and variance to expand into common area<\/p>\n

Luther moved to consider approval, Ed second. \u00a0Discussion about concerns with current common area and irrigation system, tree nearby and the layout of the proposed plan.<\/p>\n

Luther moved to table the motion, Larry 2nd<\/sup>, \u00a0All in favor.<\/p>\n

Connie motion to adjourn ; Larry 2nd<\/sup>\u00a0 all in favor;\u00a0 adjourned at 2:31PM<\/p>\n

Submitted
\nConnie Liscomb
\nSecretary<\/p>\n

Previous email approvals:<\/u><\/p>\n