{"id":2816,"date":"2020-04-17T06:18:46","date_gmt":"2020-04-17T12:18:46","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2816"},"modified":"2020-04-17T06:18:46","modified_gmt":"2020-04-17T12:18:46","slug":"april-2020-board-minutes","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2816","title":{"rendered":"April 2020 Board Minutes"},"content":{"rendered":"

Board Minutes
\n<\/strong>Meadow Hill Board Meeting
\nApril 15, 2020<\/strong>\u00a0<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The monthly executive board meeting was called to order at 12:40 PM The meeting was online.<\/p>\n

In attendance: Sheila Duncan, Luther Weeks, Ed Litke, Larry Abbott, Tom Lombardo and Connie Liscomb.<\/p>\n

Executive session was adjourned at 1:08 PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The Regular Board Monthly Meeting was called to order at 1:33 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert.\u00a0 This meeting was held online through zoom; access with residents plugged in as well.<\/p>\n

Minutes<\/strong><\/p>\n

The minutes from the emergency online board meeting on March 19, 2020 were approved unanimously by email.<\/p>\n

President Remarks<\/strong><\/p>\n

Luther Weeks stated that Connie Liscomb had been added to the nominating committee.\u00a0 Luther also mentioned that since this was our first open meeting by Zoom online, please all be patient and we will get through it together<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott reviewed and recapped the current financial position which at this time is quite good.<\/p>\n

Maintenance and Committee reports<\/strong><\/p>\n

Darien asked that we remind everyone, perhaps in a notice in the Lark, that all requests, work orders and emergencies please call Imagineers. It will be forwarded to Darien as deemed necessary.<\/p>\n

We also need to remind residents to not approach landscapers or other vendors directly.<\/p>\n

Discussions regarding the Do Not Prune List and mulching also took place. The board will need to discuss and make a decision.<\/p>\n

It was discussed and decided that a sign needs to be placed on the rails of the bridge as a Warning\u2014Keep Off \u2013Danger\u00a0<\/strong><\/p>\n

Project List for 2020<\/strong><\/p>\n

All projects on the list appear to be on target<\/p>\n

OPEN MEETING<\/u><\/strong>\u00a0<\/u><\/strong><\/p>\n

Committee Reports<\/u><\/strong><\/p>\n

Nominating Committee: <\/u>\u00a0\u00a0Larry Abbott discussed that we have contacted some people but no commitments as yet.\u00a0 June elections will be held by ballots.\u00a0 An article will be in the Lark encouraging residents to consider running for the board of directors.<\/p>\n

Friends of the River Committee<\/u>:\u00a0\u00a0 Roger Bouchard unit #171 spoke of concerns.\u00a0 The weeds on the bank need to be treated prior to mulching.\u00a0 There are two options: a) Allied spray prior to mulching but there is a concern that will affect the plantings as well or<\/p>\n

    \n
  1. b) hire someone to hand pull the weeds then have Allied apply some weed killer then mulch<\/li>\n<\/ol>\n

    Roger will provide a quote to the board.<\/p>\n

    Managers Report<\/strong><\/p>\n

    Sheila reviewed calendar and status<\/p>\n

    Open Forum<\/u><\/strong><\/p>\n

    Marge DeMay unit #90 expressed concern about directional sign for her unit. It is incorrect and in case of an emergency could provide a problem for police, Emt or ambulance or fire personnel.<\/p>\n

    Linda Fillion unit #182 expressed concern about the pool being closed indefinitely.<\/p>\n

    Old Business<\/strong><\/p>\n

    NONE<\/p>\n

    New Business<\/strong><\/p>\n

      \n
    • Pool heater:\u00a0 <\/strong><\/li>\n<\/ul>\n

      We have received quotes from 4 vendors.\u00a0 Luther moved to accept the bid from Splash Pools with the caveat that they include a three (3) year warranty on the heat exchange; a two (2) year warranty on parts; and a one (1) year warranty on labor.\u00a0 Larry second the motion; all in favor; motion carried<\/p>\n

        \n
      • The proposed backyard plan request for unit #84:<\/strong><\/li>\n<\/ul>\n

        Luther moved to reject the request as it: \u00a01) does not correspond to the character of other areas in Meadow Hill and 2) the proposal includes stone and not mulch<\/p>\n

        Ed second the motion and all voted in favor.\u00a0\u00a0\u00a0\u00a0 The request is rejected<\/p>\n

          \n
        • Unit #106 requested approval to have front step replaced; pictures and contractors insurance certificate was provided<\/strong><\/li>\n<\/ul>\n

          Luther moved to approve; Larry 2nd<\/sup>;\u00a0 all in favor;\u00a0 motion to approve carried<\/p>\n

            \n
          • Marge DeMay unit # 90 requested that direction sign to her unit be moved to correctly show how to reach her unit; in case of emergency it currently is incorrect.<\/strong><\/li>\n<\/ul>\n

            Luther moved to have it moved near where it originally was, as depicted in the Board Package.\u00a0 Larry 2nd<\/sup>;\u00a0 all in favor\u00a0 motion approved<\/p>\n

              \n
            • Annual meeting will not be held and all voting will be done by ballot<\/strong><\/li>\n<\/ul>\n

              \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Larry made a motion to approve;\u00a0 Connie second;\u00a0 all in favor;\u00a0 motion approved<\/p>\n

                \n
              • Request that pool be opened<\/strong>
                \n<\/strong><\/li>\n<\/ul>\n

                \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Discussion on COVID-19 policy and CT State Governor mandates and interpretation by Associations Attorney<\/p>\n

                Larry moved to keep pool closed until quarantine is lifted or State mandates are changed ; \u00a0Ed 2nd<\/sup> ;\u00a0 all in favor\u00a0 motion approved<\/p>\n

                Larry motion to adjourn ; Ed \u00a02nd<\/sup>\u00a0 all in favor;\u00a0 adjourned at 2:54 PM<\/p>\n

                Submitted
                \nConnie Liscomb
                \nSecretary<\/p>\n

                Previous email approvals:<\/u><\/em><\/strong><\/p>\n

                Unit #46 –requested to have patio door replaced;\u00a0 Luther moved to approve request<\/p>\n

                As of March 17, 2020 motion was unanimously approved.<\/p>\n

                Unit #44 — pending sale of condo potential owner wants to ensure that they have permission to replace stove and install a gas line and also install a gas fireplace;<\/p>\n

                Approved unanimously by email on April 9th<\/sup><\/p>\n

                On April 7, 2020 the Meadow Hill Board of Directors, on the advice of our insurance broker and management company adopted policies and notices that were subsequently sent out to all homeowners.<\/p>\n

                On March 25, 2020 the board of directors had an online meeting with Attorney Scott Sandler as an interview to engaging him as Meadow Hill Attorney.\u00a0 After interview and receipt of engagement letter, Luther moved that the board accept the proposal.\u00a0 Connie 2nd<\/sup>;\u00a0 all in favor and motion approved.<\/p>\n

                These minutes were unanimously approved on April 16, 2020 by email.<\/p>\n","protected":false},"excerpt":{"rendered":"

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