{"id":2826,"date":"2020-06-06T05:32:59","date_gmt":"2020-06-06T11:32:59","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2826"},"modified":"2020-06-06T05:32:59","modified_gmt":"2020-06-06T11:32:59","slug":"may-2020-board-minutes","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2826","title":{"rendered":"May 2020 Board Minutes"},"content":{"rendered":"

Board Minutes<\/strong>
\nMeadow Hill Board Meeting<\/strong>
\nMay 20, 2020<\/strong><\/p>\n

Executive Session<\/p>\n

The monthly executive board meeting was called to order at 12:38 PM \u00a0in executive session.\u00a0\u00a0 The meeting was online.<\/p>\n

In attendance: Sheila Duncan, Luther Weeks, Ed Litke, Larry Abbott, Tom Lombardo and Connie Liscomb.<\/p>\n

Executive session was exited at 1:00 PM<\/p>\n

Hearing for unit #44<\/p>\n

A private hearing was held for #44<\/p>\n

Executive Session #2<\/p>\n

Executive session was entered at 1:10<\/p>\n

The board exited the session at 1:20<\/p>\n

Open Session<\/p>\n

The Regular Board Monthly Meeting was called to order at 1:30 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert.\u00a0 This meeting was held online through zoom; access with a number of residents present online as well.<\/p>\n

Minutes<\/p>\n

The minutes from the online board meeting on April 15, 2020 were approved unanimously by email.<\/p>\n

President Remarks<\/p>\n

Luther Weeks stated that this will be the last meeting that Ed Litke and Tom Lombardo would be present as board members and thanks and appreciation extended for all of their professional and extensive contributions.\u00a0 Elections for new board members are coming up and an invitation to all to consider running and being part of the board.<\/p>\n

Financial Reports<\/p>\n

Larry Abbott reviewed and recapped the current financial position which at this time is quite good.<\/p>\n

Maintenance and Committee reports<\/p>\n

Maintenance:<\/p>\n

Darien reviewed the work order report.\u00a0 The mulching is completed with the exception of the hill; new golf cart options being considered; pool to be prepared and new heater installed but lock on gate until restrictions lifted;<\/p>\n

Maintenance committee\u2014Ed Litke indicated that Vin Liscomb and Bob Kolwicz would like to continue on\u00a0 this committee;<\/p>\n

Friends of the River–\u00a0 Roger Bouchard\u00a0 indicated request to hire someone (Jordon Covert) \u00a0to finish pulling all the weeds on the hill for a cost of $200<\/p>\n

An additional request to spend $200 to plant blueberry bushes down by the bridge to the river.<\/p>\n

Grounds Committee–\u00a0 Mike Proulx\u00a0 spring project list has been submitted estimate $1285 ;\u00a0 3 new members would like to be added to the committee: Todd Blais, Kim Trela, and Vicky Germani<\/p>\n

Tree Committee– \u00a0\u00a0\u00a0Gene Flynn reported that tree trimming of flowering trees would be done in the fall.<\/p>\n

Barn Committee\u2014Elaine Lembo reported all going well with the exception of two plugs not working properly; Darien to look at them.<\/p>\n

Garden committee—\u00a0 Larry Abbott stated that planting is open and plots have all been prepared.<\/p>\n

Welcome Committee\u2014Linda Fillion;\u00a0 nothing to report<\/p>\n

OPEN MEETING<\/p>\n

Roger Bouchard unit #171\u2014question about putting picnic tables out.\u00a0 Need to wait for restrictions COVID-19 lifted<\/p>\n

Vin Liscomb unit #191 ..\u00a0 when the siding is power washed are the front stairs included?\u00a0 Sheila to put work order in<\/p>\n

Vin Liscomb unit #191\u2026\u00a0 regarding maintenance committee question about defect on sidewalk at Hollister House.\u00a0 Darien stated estimates have been obtained<\/p>\n

Tom Lombardo unit #122 \u2026 question about abundance of cardboard and lack of space in recycle buckets.\u00a0 Luther stated that he should report the problem to Imagineers along with which set of bins he uses and they can add one recycle bin and subtract one trash bin.<\/p>\n

Managers Report<\/p>\n

Sheila reviewed calendar and status reports<\/p>\n

Open Forum<\/p>\n

Old Business<\/p>\n

Pool Heater is here and should be installed next week.\u00a0\u00a0 Information on elections has been sent out and forms to be on board need to be received by May 25th.\u00a0 Ballots and information to be mailed out right after.<\/p>\n

COVID-19—-any changes will be sent out as soon as we are notified.<\/p>\n

New Business<\/p>\n

Regarding picnic tables:\u00a0 Luther moved not to put them out just yet;\u00a0 Ed 2nd;\u00a0 all in favor; unanimously approved<\/p>\n

Luther moved to accept the bid from N.E. Blacktop for $7800 for fixing and patching sidewalk areas needed; Larry 2nd; all in favor; unanimously approved<\/p>\n

Luther moved to approve $200 to pay Jordon Covert to remove weeds from hill area; Larry 2nd; all in favor; unanimously approved<\/p>\n

Larry moved to approve $200 to plant blueberry bushes in area by bridge to river; Ed 2nd; all in favor; unanimously approved<\/p>\n

Luther moved to approve grounds committee request for estimate of $1285 for various projects; Connie 2nd; all in favor; unanimously approved<\/p>\n

Luther moved\u00a0 to credit $632 to unit #44 based on hearing and executive session discussion; \u00a0Larry 2nd; all in favor;\u00a0 unanimously approved<\/p>\n

Luther moved to approve variance request for unit #77 to plant magnolia tree; Ed second; all in favor; unanimously approved<\/p>\n

Connie moved to accept variance request to replace screen and front door at unit #229; Larry 2nd; all in favor; unanimously approved<\/p>\n

Ed Litke motion to adjourn;\u00a0 Tom Lombardo 2nd;\u00a0 meeting adjourned at 2:45PM<\/p>\n

Submitted
\nConnie Liscomb
\nSecretary<\/p>\n

These minutes were unanimously approved by email by all board members on May 22, 2020<\/p>\n

Meadow Hill Board Email Approvals \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0May \u00a02020<\/strong><\/p>\n

On May 8th Ed Litke moved to approve relocation of sign from present location by unit 86 to approximately 15 feet south to the side of unit 66. This will be closer to the parking lot and alleviate the concern for emergency vehicles not being confused on location of units.<\/p>\n

Tom 2nd the motion, Ed, Connie,\u00a0 Larry and Tom vote to approve..\u00a0 Luther voted against\u00a0\u00a0 The motion carries\u00a0 4 to 1<\/p>\n

All voting was by email.<\/p>\n

On May 27th Luther moved that we approve the purchase of a 2018 Golf Cart from CCE Golf Cars for the amount of $5750.00\u00a0\u00a0 Subject to Darien\u2019s inspection.<\/p>\n

Larry 2nd the motion.\u00a0 With correction that out the door price is $5583.38<\/p>\n

Motion was approved unanimously by email by May 28th.<\/p>\n","protected":false},"excerpt":{"rendered":"

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