{"id":2852,"date":"2020-08-31T14:21:35","date_gmt":"2020-08-31T20:21:35","guid":{"rendered":"http:\/\/meadowhill.net\/?p=2852"},"modified":"2020-08-31T14:21:35","modified_gmt":"2020-08-31T20:21:35","slug":"board-minutes-august-2020","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=2852","title":{"rendered":"Board Minutes August 2020"},"content":{"rendered":"

Board Minutes
\n<\/strong>Meadow Hill Board Meeting
\nAugust 19, 2020<\/strong>\u00a0<\/strong><\/p>\n

Executive Session<\/u><\/strong><\/p>\n

The executive board meeting was called to order at 1:03 PM. This was a zoom meeting.<\/p>\n

Present were Luther Weeks, Larry Abbott, Sheila Duncan, Sandy O\u2019Leary, Toni Dolan and Connie Liscomb<\/p>\n

The meeting ended at 1:27 PM<\/p>\n

Open Session<\/u><\/strong><\/p>\n

The Regular Board Monthly Meeting was called to order at 1:29 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert.\u00a0 This meeting was held online through zoom; access with a number of residents were present online as well.<\/p>\n

Minutes<\/strong><\/p>\n

The minutes from the online board meeting of July 15, 2020 were approved unanimously by email.<\/p>\n

President Remarks<\/strong><\/p>\n

Luther Weeks thanked Darien and Mike for all their hard and dedicated work during the storm and clean-up.<\/p>\n

Budget meetings are being scheduled and will be announced soon.<\/p>\n

Financial Reports<\/strong><\/p>\n

Larry Abbott stated that our financial situation still is looking good. Income holding steady and operating expense a little lower than anticipated.\u00a0 Our storm related expenses are lower than they would have been, since Darien and Mike and their crew worked extremely hard to clear the major damage very quickly (next day); having anticipated a lengthy time frame for contractors to get to us.<\/p>\n

Tree clearing and chipping and the one building repair will be paid out of reserves; this is exactly the reason for a reserve contingency line item.\u00a0<\/strong><\/p>\n

Maintenance and Committee reports<\/strong><\/p>\n

Superintendent Report :<\/strong><\/p>\n

Darien stated that they estimate about $3000 cost of clean-up and all should be completed this week.<\/p>\n

Committee Reports:<\/strong><\/p>\n

Grounds:\u00a0\u00a0 <\/u><\/strong><\/p>\n

Mike Proulx stated that all plantings will be completed in the fall.<\/p>\n

Grounds committee has designated liaisons for each section of Meadow Hill\u2014brown, gray and red.\u00a0 This will be detailed in the Lark.<\/p>\n

Friends of the River:<\/u><\/strong><\/p>\n

Report was emailed in by Roger Bouchard<\/p>\n

There is a remainder of $425 in the budget for 2020<\/p>\n

Discussions on pending items to include the beaver dams<\/p>\n

To complete all proposed projects would need an estimated additional $2000<\/p>\n

Tree Committee:<\/u><\/strong><\/p>\n

Maintenance and Amenities:<\/u><\/strong><\/p>\n

Welcome Committee:<\/u><\/strong><\/p>\n

Stable Committee:<\/u><\/strong>\u00a0<\/u><\/strong><\/p>\n

OPEN FORUM<\/u><\/strong><\/p>\n

David Fillion #182 requested large branch behind unit #27 that is leaning be addressed. Darien to have Watson Tree check it out<\/p>\n

Marge DeMay #90 is concerned about lighting near her unit. Darien has moved the sensor.<\/p>\n

Angelo DiMarco #328 questioned checking out the railing on the steps near the horseshoe pits<\/p>\n

Managers Report<\/strong><\/p>\n

Sheila reviewed calendar and status reports\u00a0<\/strong><\/p>\n

Old Business<\/strong><\/p>\n

Discussion regarding the pool and other amenities and any other changes regarding COVID-19 restrictions.<\/p>\n

There are no changes in recommendations from Imagineers, lawyers, brokers, etc. at this time.<\/p>\n

Luther motioned to schedule hearing notice for amendment to allow owners unit meetings to be held online\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Connie 2nd<\/sup>;\u00a0 All in favor<\/p>\n

Hollister House door is in and should be painted soon<\/p>\n

Barn floor should be completed in next couple of weeks\u00a0<\/strong><\/p>\n

New Business<\/strong><\/p>\n

Homeowner Variance Requests:<\/strong><\/p>\n

Unit #53\u00a0 large holly tree removed;\u00a0\u00a0 Luther motion to approve at owners expense and to include stump removal;\u00a0 Toni 2nd<\/sup>;\u00a0 Luther, Connie, Toni and Larry in favor; Sandy opposed;\u00a0 motion carried<\/p>\n

#168 removal of large white pine tree; Luther motion to approve, Toni 2nd<\/sup>, Amended to state at Meadow Hill expense;\u00a0 All in Favor<\/p>\n

#67 storm door installation; Connie motion to approve, Larry 2nd<\/sup>,\u00a0 All in favor<\/p>\n

#248 planting request;\u00a0 Luther motion to approve, Connie 2nd<\/sup>; All in favor<\/p>\n

#182\u00a0 David Fillion proposal for a dock at the river; Larry proposed that his be delayed until more detailed information is available;\u00a0 Luther appointed a Kayak Platform committee of Larry, Toni, David Fillion and Jim Fuda<\/p>\n

Luther motion to approve replacement of 2 small flat roofs; Connie 2nd<\/sup>; All in favor<\/p>\n

New parking signs approval\u2014Luther motion to approve, Larry 2nd<\/sup>;\u00a0 discussion\u2014Toni moved to table until such time as the board is able to walk around and see areas, Connie 2nd<\/sup>\u00a0 All in favor<\/p>\n

#197 Connie move to approve request to remove 2 bushes; Toni 2nd<\/sup>;\u00a0 All in favor<\/p>\n

#122\u00a0 request for window replacements; Larry move to approve, Connie 2nd<\/sup>\u00a0 All in favor<\/p>\n

Larry motion to approve request for outside party to be allowed to load and unload kayaks etc, from our river access; Toni 2nd<\/sup>; Luther amended that the contract would need to be reviewed and all legal fees paid by this vendor; Final vote, not approved. \u2014Larry approved;\u00a0 Luther, Connie, Toni, and Sandy opposed<\/p>\n

Discussion on Friends of the River Report:<\/p>\n

Luther moved that we approve $505 for brush hog, mowing and weeding and $400 to have Hilight clear some space near the North slope; Larry 2nd<\/sup>\u00a0 All in favor<\/p>\n

Luther moved that we approve up to $2200 to have Hilight Landscaping clear the South bank; Larry 2nd<\/sup>;\u00a0 All in favor<\/p>\n

Connie motion to adjourn;\u00a0 Toni 2nd<\/sup>;\u00a0 Meeting adjourned at 4:14 PM<\/p>\n

Submitted
\nConnie Liscomb
\nSecretary<\/p>\n

These minutes were unanimously approved by email on 8-24-2020 and 8-25-2020<\/p>\n

Email votes:<\/strong><\/p>\n

On 08-14-2020 Luther motioned to approve proposal for repair of garage roof, siding, and gutter damage from storm.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 SJR Construction quoted $1285.<\/p>\n

5\u00a0 Board members voted in favor\u00a0 Luther Weeks, Connie Liscomb, Larry Abbott, Sandy O\u2019Leary and Toni Dolan<\/p>\n

Motion was Approved<\/p>\n

On 8-22-2020<\/p>\n

Luther made a motion to approve printing of new resident directory.<\/p>\n

5 Board members voted in favor:\u00a0 Luther Weeks, Connie Liscomb, Larry Abbott, SandyO\u2019Leary and Toni Dolan<\/p>\n

Motion was approved.<\/p>\n

Sincerely submitted
\nConnie Liscomb
\nSecretary<\/p>\n

August 31, 2020<\/p>\n","protected":false},"excerpt":{"rendered":"

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