{"id":3409,"date":"2025-05-14T06:05:29","date_gmt":"2025-05-14T12:05:29","guid":{"rendered":"https:\/\/meadowhill.net\/?p=3409"},"modified":"2025-06-06T06:18:46","modified_gmt":"2025-06-06T12:18:46","slug":"board-minutes-may-2025","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=3409","title":{"rendered":"Board Minutes May 2025"},"content":{"rendered":"<p style=\"text-align: center;\"><strong>Hearing \u00a0for Complaints to Unit 76<br \/>\n<\/strong><strong>May 27, 2025<\/strong><\/p>\n<p><strong>Call to Order:<\/strong> President Jim Fuda called the meeting to order at 3:00 PM<\/p>\n<p><strong>Board Members in attendance<\/strong>: Jim Fuda, Deb Wellington, Brenda Berk, Donna Whalen, Paul Jenkins, Tim Reid, and Walter Brownsword. Brian Milano of Imagineers and Attorney Scott Sandler were also in attendance. <strong>Seventeen<\/strong> Meadow Hill Residents were also in attendance. Ms. Rudzki and Mr. Pawshuk were not in attendance when the meeting started.<\/p>\n<p>This hearing was held to address the behavior of Mr. Pawshuk, after the Board received multiple complaints.<\/p>\n<p>Jim Fuda read the letter sent by Attorney Sandler to Ms. Rudzki and Mr. Pawshuk to those attending. This included Mr. Pawshuk\u2019s unacceptable behavior.<\/p>\n<ul>\n<li>Rude and offensive language and gestures<\/li>\n<li>Throwing trash and cigarette butts from the balcony of the unit onto the common elements below.<\/li>\n<li>Spitting<\/li>\n<li>Making inappropriate comments to or about other residents in the community<\/li>\n<li>Public intoxication.<\/li>\n<\/ul>\n<p>At 3:07, Ms. Rudzki and Mr. Pawshuk entered the session and requested a private hearing. Attorney Sandler advised the Board to hold that hearing. At 3:10, the Board adjourned to the conference room for the private hearing with Ms. Rudzki and Mr. Pawshuk.<\/p>\n<p>The hearing was reconvened at 3:24. The Board then received input from the residents in attendance. Those who attended shared their interactions and observations.<\/p>\n<p>The Board decided to delay their decision to discuss the information received in the hearing. The Board has thirty days to respond.<\/p>\n<p>Jum Fuda called for a motion to adjourn.<\/p>\n<p>The meeting adjourned at 3:40 PM.<\/p>\n<p>Minutes submitted by: Donna Whalen, Secretary<\/p>\n<p>Minutes approved by email: June 3, 2025 Vote: Unanimous<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Meadow Hill Inc.<br \/>\n<\/strong><strong>Executive Board Meeting Minutes<br \/>\n<\/strong><strong>May 21, 2025<\/strong><\/p>\n<p><strong>\u00a0<\/strong><strong>The Executive Session was called to order at 9:15 AM<\/strong><\/p>\n<p><strong>Board Members Present:<\/strong> Jim Fuda, Deb Wellington, Brenda Berk, Donna Whalen, Walter Brownsword, and Tim Reid. Absent: Paul Jenkins.<\/p>\n<p>Brian Milano, of Imagineers, was also present.<\/p>\n<p>Per state law, voting on any issue discussed in the Executive Session is done in the Open Session of the Board of Directors meeting. See the Open Session notes below for any action taken by the Board on any item discussed in the Executive Session.<\/p>\n<p>The meeting adjourned at 9:50 AM<\/p>\n<p><strong>Open Session<\/strong><\/p>\n<p><strong>1:<\/strong> <strong>Roll Call:<\/strong> In attendance: Jim Fuda, Deb Wellington, Brenda Berk, Donna Whalen, Walter Brownsword and Tim Reid. Absent: Paul Jenkins.\u00a0 Brian Milano, of Imagineers, and Darien Covert of Meadow Hill were also present.<\/p>\n<ol start=\"2\">\n<li><strong>President\u2019s Remarks:<\/strong> Jim Fuda welcomed all attendees. He addressed the following:<\/li>\n<\/ol>\n<p>Jim announced that Paul Jenkins will not seek re-election for his seat on the Board. Jim thanked Paul\u2019s commitment and willingness to serve on the Board<\/p>\n<ol start=\"3\">\n<li><strong> Finance Report-<\/strong>Treasurer Brenda Berk<\/li>\n<\/ol>\n<p>This was the second month closing the books in Vantaca and things have moved along very well. The financials were completed on time, and we see better reports than were available in the prior reporting system.<\/p>\n<p>We are working with Imagineers to clear the old amounts due to the community. The $81,814.87 in account 2120 \u2013 Due to Reserves has been cleared.<\/p>\n<p>There are still outstanding invoices in acct. 2100 \u2013 Accts Payable to be cleared. When those outstanding invoices are cleared, there will be a small balance outstanding. We will increase the reserve contribution each month to clear the account year by year end.<\/p>\n<ol start=\"4\">\n<li><strong> Maintenance Superintendent Report \u2013 <\/strong>Darien Covert<\/li>\n<\/ol>\n<p>Darien\u2019s full report can be found online in the Board Packet.<\/p>\n<p>Darien reported that Hazardous Waste Day is July 16<sup>th<\/sup>.<\/p>\n<ol start=\"5\">\n<li><strong> Manager\u2019s Report \u2013<\/strong> Brian Milano -Imagineers<\/li>\n<\/ol>\n<p>The full manager\u2019s report can be found online in the Board Packet.<\/p>\n<p>Brian is also looking into the MDC contract. He feels we might be able to cover the tasks covered by MDC in house using our Maintenance crew.<\/p>\n<ol start=\"6\">\n<li><strong> Committee Reports. \u2013<\/strong> The full Committee Reports can be found in the Board Packet.<\/li>\n<\/ol>\n<p><strong>Grounds \u2013<\/strong> Mike Proulx<\/p>\n<p>Mike thanked Darien and Mike for all the planting they did this month.<\/p>\n<p>The committee is going to purchase the recommended grass seed. The committee will develop a response to the poison ivy growing on the property.<\/p>\n<p><strong>Rules Committee<\/strong> \u2013 Vicky Germani<\/p>\n<p>The committee needs verification as to who owns the undermount panels under deck. The Board will discuss this at the next meeting.<\/p>\n<p><strong>Risk Management &#8211;<\/strong> Deb Wellington<\/p>\n<p>Deb would like an update to the Tree Report. It\u2019s time to prioritize the plan and start taking down some of the big pines. Brenda Berk stated that the funds have been budgeted for this year.<\/p>\n<p>Deb\u2019s committee has been looking into purchasing an AED device (automated external defibrillator) and developing a plan of use for the device. More to follow.<\/p>\n<ol start=\"7\">\n<li><strong> Open Forum<\/strong><\/li>\n<\/ol>\n<p>Advice from Mike Proulx \u2013 When removing poison ivy use <strong>vinyl <\/strong>gloves. Once removed, put the plants in the trash<strong> not<\/strong> in our brush dump.<\/p>\n<p><strong>Other items:<\/strong><\/p>\n<p>A request for a short form when reporting the month\u2019s finances. It would be easier to read.<\/p>\n<p>Can the Lark report any unexpected expenditure? This would inform the community about the costs of the repairs needed.<\/p>\n<p>A resident asked where to find pending work orders. Vantaca will put them back.<\/p>\n<p>Darien wanted to remind us that the dump area is only for brush waste <strong>not<\/strong> plastic containers.<\/p>\n<ol start=\"8\">\n<li><strong> Business Items<\/strong><\/li>\n<\/ol>\n<p>There are two Board seats open this year. Nomination papers should be filled out and sent to Imagineers. The vote for these seats will take place at the Annual Meeting on June 10<sup>th<\/sup> at 7:00 PM.<\/p>\n<p>Neighborhood Network Plan \u2013 Tim Reid- Looking for volunteers to help \u201cBuild the Network\u201d.<\/p>\n<p>Smoke detector\/CO Monitor program \u2013 Need to set a date for purchase and installation.<\/p>\n<p>Cox wireless and internet installation \u2013 Waiting on ordered equipment.<\/p>\n<p>The poles at the pickleball court will stay. It was determined that they are not in the way of play.<\/p>\n<p>Water Loss Brochure \u2013 This brochure will be mailed out to unit owners to raise awareness in the community that water loss is the number one insurance claim.<\/p>\n<p>Grills \u2013 still waiting for information from the fire marshal and insurance agent.<\/p>\n<p>Unit Owners\u2019 Handbook \u2013 These have been delivered to new owners. It is available on the net for unit owners.<\/p>\n<ol start=\"9\">\n<li><strong> Votes<\/strong><\/li>\n<\/ol>\n<p>A motion was made by Donna Whalen to approve $320.28 for the 2024 unpaid lighting reimbursements. Seconded by Deb Wellington. Vote: Yes\/6, No\/0.<\/p>\n<p>Motion to adjourn made by Walter Brownsword, seconded by Tim Reid. Vote: yes\/6, No\/0<\/p>\n<p><strong>Meeting Adjourned: 11:15AM<\/strong><\/p>\n<p><strong>Minutes submitted by:<\/strong> Donna Whalen<\/p>\n<p><strong>Minutes approved by email: June 3, 2025 Vote: Yes,7\/No, 0<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Next Meetings:<\/p>\n<p><strong>Board Planning Committee: Wednesday, June 4<sup>th<\/sup> &#8211; 10:00 AM<\/strong><\/p>\n<p><strong>Meadow Hill Annual Meeting: Tuesday, June 10<sup>th<\/sup> \u2013 7:00 PM<\/strong><\/p>\n<p><strong>Executive Board Meeting: Wednesday, June 18<sup>th<\/sup> \u2013 10:00 AM<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><strong>Meadow Hill Inc.<br \/>\n<\/strong><strong>Executive Board Planning Committee Meeting<br \/>\n<\/strong><strong>May 7, 2025<\/strong><\/p>\n<p><strong>Background and Purpose<\/strong><\/p>\n<p>The Executive Board Planning Meeting will provide a forum for the Board to discuss the operation and functioning of Meadow Hill, allowing the Board to discuss topics in more detail and depth than time permits at the monthly Executive Board Meetings. The planning meeting is open to residents\u2019 attendance as it is an open meeting per our by-laws. <strong><em>No action will be voted on or taken at this meeting. Discussion is limited to Agenda items and time permitting<\/em><\/strong>.<\/p>\n<p><strong>Members in attendance:<\/strong> Jim Fuda, Deb Wellington, Brenda Berk, Donna Whalen, Paul Jenkins, and Tim Reid. Absent: Walter Brownsword<\/p>\n<p><strong>Items Discussed<\/strong><\/p>\n<ol>\n<li><strong>Lighting Reimbursement Plan:<\/strong> The Board discussed the need for a reimbursement policy for those owners with common area spotlights on their units. The Board will discuss reimbursements for 2024 at the May board meeting.<\/li>\n<li><strong>Grounds Committee Budget:<\/strong> Mike Proulx presented his committee budget to the Board. He will make the recommended changes and send it out to the Board for review.<\/li>\n<li><strong>Amenities Committee:<\/strong> The Board discussed the plans to upgrade the shuffleboard court, pickleball net, and removal of the poles that were addressed in Chairman, Ron King\u2019s report. These items have already been approved by the Board. Jim will communicate to Darien at the maintenance meeting on May 12<sup>th<\/sup>.<\/li>\n<li><strong>Executive Board Handbook:<\/strong> The Board consensus was to forego a handbook and add a <strong>\u201cNew Board Member\u201d<\/strong> section to SharePoint. Director, Tim Reid has volunteered to make this addition.<\/li>\n<li><strong>Defibrillator:<\/strong> The Board and the residents in attendance discussed whether we need a defibrillator at the clubhouse. After much discussion, it was decided that we need more information on the risk, liability, training and cost. The Long-Term Committee will develop a report for the Board\u2019s review and consideration. Vicky Germani, LTC committee member, will collaborate with Deb Wellington, Board liaison on the report.<\/li>\n<li><strong>Rules \u2013 Phase II:<\/strong> The committee informed us that the edits are up to date. They are waiting on input from the fire marshal and insurance provider, before finalizing the grille policy. Further discussion is needed in regard to water shut offs.<\/li>\n<li><strong>Maintenance:<\/strong> The maintenance department will be assessing the current conditions of the walks and roadways.<\/li>\n<li><strong>Open Session<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Kathy Proulx wanted to thank Maintenance for replacing the faucets in the Ladies\u2019 Room at the clubhouse.<\/li>\n<li>A concerned resident wanted to know why they needed so many leaf blowers in one area. Jim Fuda will look into this.<\/li>\n<\/ul>\n<ol start=\"9\">\n<li>A reminder to all Board members to send new planning topics to Jim by May 14<sup>th<\/sup>.<\/li>\n<\/ol>\n<p>A motion to adjourn was made by Tim Reid, a seconded by Paul Jenkins. Vote to adjourn &#8211; unanimous.<\/p>\n<p>Meeting adjourned at 12:00 PM<\/p>\n<p>Minutes submitted by Donna Whalen, Secretary<\/p>\n<p>Minutes Approved by email vote: May 10, 2025. Vote: yes,7\/No,0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-3409","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3409","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3409"}],"version-history":[{"count":4,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3409\/revisions"}],"predecessor-version":[{"id":3415,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/3409\/revisions\/3415"}],"wp:attachment":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3409"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=3409"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=3409"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}