{"id":3446,"date":"2025-09-15T05:47:36","date_gmt":"2025-09-15T11:47:36","guid":{"rendered":"https:\/\/meadowhill.net\/?p=3446"},"modified":"2025-09-19T05:27:47","modified_gmt":"2025-09-19T11:27:47","slug":"board-minutes-august-2025","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=3446","title":{"rendered":"Board Minutes August 2025"},"content":{"rendered":"

Meadow Hill
\n<\/strong>Executive Board Meeting Minutes
\n<\/strong>August 20, 2025<\/strong><\/p>\n

There was no Executive Board session scheduled for this date.<\/p>\n

Open Session<\/strong><\/p>\n

    \n
  1. Call to Order<\/strong>: 10:00 AM – Board members present: Jim Fuda, Deb Wellington, Donna Whalen, Walter Brownsword. Absent: Brenda Berk and Tim Reid. Also, in attendance Brian Milano of Imagineers. Darien Covert, MH Maintenance Supervisor, joined the meeting after the fire hydrant inspection. President Jim Fuda welcomed all attendees.<\/li>\n
  2. Financial Report<\/strong> \u2013 See the Board Packet<\/li>\n
  3. Manager\u2019s Report<\/strong> \u2013 Brian Milano\u2019s report can be found in the Board Packet.<\/li>\n
  4. Committee Reports<\/strong> \u2013 These reports can be found in the Board Packet\n
      \n
    • Maintenance- Walter Brownsword \u2013 All security lights have been evaluated and recommends most dawn to dusk lights could be replaced with motion sensor lights. Walter\u2019s final report will be sent to the Board to review, before a vote to fund the changes.<\/li>\n
    • Grounds \u2013 The grounds committee would like to purchase grass seed. The Board will review the budget details via email before taking action.<\/li>\n<\/ul>\n<\/li>\n
    • Business Items<\/strong>\n
        \n
      • Proposed Rule Changes\n
          \n
        1. Under-deck panels- -proposed rule change -7.5.2: Jim Fuda called for an Open Forum<\/strong> for this item to hear residents\u2019 concerns. The residents expressed concern about taking the down the panels. Residents proposed the need for the panels for safety and health reasons. \u00a0One resident citing that the existing panels were never installed properly. The Board agreed to take the issue under advisement, considering legal, liability, and maintenance perspectives, while also examining the possibility of alternate installation methods that don\u2019t attach to the upper unit\u2019s deck.<\/li>\n
        2. Water shut-offs \u2013 Proposed rule 7.10.1 -The Open forum continued for this rule change. Some residents felt this rule was unreasonable for someone away from their unit for only a week. Other residents do not have water shut offs in their units. Deb Wellington informed the residents that this rule was proposed due to the rising cost of insurance – 23% of all insurance claims come from water issues. She understands that some units have shut-off valves while others do not and the Board is working on a plan to address this issue.<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n
            \n
          • A motion was made by Walter Brownsword to approve the proposed rule changes, as written, for rules 5.8 (grills), 7.5 (Maintenance for decks, porches, additions), 7.5.2 (Privacy fences) and 21.2 (approval for planting or removing shrubs). Motion was seconded by Deb Wellington. Vote: Yes\/4, No\/0 Abstentions: 2<\/strong><\/li>\n<\/ul>\n
              \n
            • Lighting Plan for Walkways \u2013 The report from the Maintenance Committee will be emailed to the Board and discussed at the next planning meeting.<\/li>\n
            • Traffic Calming Report \u2013 The Traffic Safety Committee (Jim Fuda, Brenda Berk, Paul Frederick, Bonnie Brooks) is working on addressing speeding issues and addressing obstructed views from overgrown vegetation. The committee will present a draft plan at the next board meeting. There will be an article in The Lark to raise awareness about pedestrian safety and safe driving practices in a private community.<\/li>\n<\/ul>\n
                \n
              1. Maintenance Report<\/strong> \u2013 Darien Covert -Full report can be found in the Board Packet\n
                  \n
                • The wall between Units102 and 66 is being rebuilt.<\/li>\n
                • Power washing continues in the brown section.<\/li>\n
                • Maintenance has cleared the path at the river.<\/li>\n
                • Handrails in main walking areas are being painted<\/li>\n
                • Hazardous Waste Day was a huge success!<\/li>\n
                • The hydrant with the collar has been inspected and working<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n

                  The Board decided to move forward with proposals from consultants to evaluate and provide recommendations for fire hydrant replacements.<\/p>\n

                    \n
                  1. New Business<\/strong> \u2013 Deb Wellington was concerned about an unauthorized purchase. The bushes planted at the intersection of HWS\/HWW were purchased and installed, even though the Board did not approve the purchase, as recorded in the July minutes. The purchase was unauthorized and directed by the president. Deb would like to discuss this at the next Board meeting.<\/li>\n
                  2. Adjournment:<\/strong> Motion to adjourn made by D. Whalen and seconded by D. Wellington. Vote: Unanimous<\/li>\n<\/ol>\n

                    Adjournment: 11:21 AM<\/p>\n

                    Minutes submitted by: Donna Whalen, Secretary<\/p>\n

                    Minutes approved by email: 9\/9\/25. \u00a0Vote: Yes, 4\/No,0<\/strong><\/p>\n

                    Executive Board Planning Committee Meeting<\/strong>
                    \nWednesday, August 6, 2025<\/strong><\/p>\n

                    \nBackground and Purpose of Planning Committee Meetings
                    \nThe Executive Board Planning Meeting provides a forum for the Board to discuss
                    \nthe operation and functioning of Meadow Hill allowing the Board to discuss topics in
                    \nmore detail and depth than time permits at the monthly Executive Board Meetings.
                    \nThe planning meeting is open to residents, as it is an open meeting per our
                    \nbylaws. No actions will be voted on or taken at this meeting. Discussion is limited
                    \nto agenda items, time permitting.
                    \n10:00 AM Open Session
                    \nCalled to Order: 10:02 AM – Board Members Present: President Jim Fuda called
                    \nthe session to order and welcomed all attendees. Members present were Jim Fuda,
                    \nDeb Wellington, Brenda Berk, Tim Reid, and Walter Brownsword. Donna Whalen
                    \ncould not attend.
                    \nAgenda Items:
                    \n1. AED Device – The board discussed the potential acquisition of an AED device
                    \nfor Meadow Hill. Purchase seems to be the more viable option. Deb W will
                    \ncontact a local vendor for more specific details. The Board will need to address
                    \nCPR training and payment of the cost.
                    \n2. Roofing Summary Report from Becht Engineering- The reviewed the
                    \nSummary Report of Becht Engineering and will post the report for the
                    \ncommunity. The Board will seek input from Becht on the roof for Units 73\/77
                    \nwhich has experienced leaks.
                    \n3. Mid-Year Financial and Budget Review \u2013 the Treasurer provided a detailed
                    \nreview of the financials through the end of June and noted the audit is near
                    \ncompletion. She provided insight in the areas of legal fees, maintenance items,
                    \nand utilities. The Board will look to keep a tight rein on expenses moving through
                    \nthe second half of the year.
                    \n4. 2025 Reserve Plan -the Board discussed the 2025 Reserve Plan and discussed
                    \npriorities to consider moving forward on this year.
                    \n5. Vaccination Clinic\u2013 discussed pros and cons of a vaccination clinic offered by
                    \nStop & Shop Pharmacy. Consensus was to proceed for this season and
                    \nevaluate for future years.
                    \n6. Gift\/Contribution Program \u2013 tabled for future discussion.
                    \n7. Requests to Committees:
                    \n\u2022 Amenities \u2013 will a community survey be completed, evaluate a
                    \nsign for the pool posting Rules. Tim Reid to contact Ron King,
                    \nChairman of Amenities.
                    \n\u2022 Long- Term \u2013 research and review viability of a low-flow water
                    \ndevice and incentive programs.
                    \n\u2022 Maintenance \u2013 develop a plan for water shut-offs in units
                    \n8. Open Session
                    \n\u2022 Suggestion to schedule the Open Session of meeting later in
                    \nthe agenda.
                    \n9. Executive Session \u2013 the Board moved to adjourn into Executive Session at
                    \n11:45 AM and returned to Open Session at 1210 PM
                    \n10. Adjournment \u2013 A motion to adjourn was made by Brenda Berk and seconded
                    \nby Deb Wellington. Vote to Adjourn: Unanimous. Adjourned at 12:15 PM
                    \nMinutes submitted by: Jim Fuda, Interim Secretary
                    \nMinutes approved: Unanimous (5 yes, 0 No)
                    \nDate of approval: August 15, 2025<\/p>\n","protected":false},"excerpt":{"rendered":"

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