{"id":783,"date":"2009-10-04T07:15:59","date_gmt":"2009-10-04T13:15:59","guid":{"rendered":"http:\/\/www.meadowhill.net\/?p=783"},"modified":"2009-10-05T10:54:43","modified_gmt":"2009-10-05T16:54:43","slug":"minutes-board-meeting-september-25-2009","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=783","title":{"rendered":"Minutes: Board Meeting September 15, 2009"},"content":{"rendered":"

Meadow Hill Inc
\n<\/strong>Board of Directors Meeting
\nSeptember15, 2009
\n3pm Meadow Hill Club House<\/p>\n

Those\u00a0 Present: J.Goselin,\u00a0 L.Weeks, L.May, I.Adamson, J.Trustey, J.Harris.<\/strong>C.Hannah, Manager
\nD.Covert,Superintendent<\/strong><\/p>\n

<\/strong><\/p>\n

Pres. J.Goselin opened the meeting and asked that owners who were present to limit their speaking time to five minutes.<\/p>\n

<\/strong><\/p>\n

Owners Forum<\/strong><\/p>\n

U\/O D.Kycia # 244 presented a petition signed by 45 residents who oppose the installed speed bumps.<\/p>\n

U\/OS #328,#136, #182, #112, #288, & #98 all spoke on the subject of the speed bumps.<\/p>\n

A resolution was made by the BOD to revisit the decision to install the speed bumps.<\/p>\n

U\/O #28 S.MacGregor offered her opinion that our maintenance men take care of routine tree trimming.<\/p>\n

U\/O #168 M.Shea asked for permission to store a kayak in an unused trash shed near her unit. The BOD suggested and gave permission to store the kayak in the barn. This will be at the owner\u2019s risk and subject to the needs to use the barn for horses and revocation at any time<\/p>\n

Minutes of the previous meeting were read, corrected and approved.<\/strong><\/p>\n

<\/strong><\/p>\n

Superintendents Report<\/strong><\/p>\n

Work orders reviewed.<\/p>\n

There are 15 more decks to be painted.<\/p>\n

U\/O #334 \u2013 Darien suggested that landscaping timbers be placed on the south side of Mr. Weeks unit to resolve his maintenance request to control erosion. Darien will obtain an estimate on the cost of the timbers<\/p>\n

U\/O #175 J.Harris requests permission to plant a tree near her front door. E.Strong, grounds chairman, will look at the site and report back to the BOD. The owner is responsible for painting her front door.<\/p>\n

Committee Report<\/strong><\/p>\n

Grounds chairman, E.Strong, will write an article for the LARK regarding the use of the greenhouse.<\/p>\n

She expressed her concerns with what she regards as a lack of communication with Westside Landscaping, particularly as it concerns alerting residents when special projects, such as pruning, will take place. A decision was made by the BOD to have all work orders for Westside be sent to Darien.<\/p>\n

A\u2019 walk around\u201d the grounds by the BOD is being planned.<\/p>\n

Financial<\/strong><\/p>\n

The financial report was reviewed.<\/p>\n

A decision was made by the board to pursue a reserve fund study. Further discussion of this issue will take place in executive session.<\/p>\n

Lincoln would like to reconvene the finance committee.<\/p>\n

The age 55 directive will be discussed in executive session.<\/p>\n

All committee chairmen will be asked to appear before the board with their budget proposals for next year.<\/p>\n

Other Business<\/strong><\/p>\n

A suggestion was made that all outside services activities \u00a0be notified to and coordinated through Darien.<\/p>\n

Any BOD member serving on a committee has voting rights within that committee.<\/p>\n

Managers Report<\/strong><\/p>\n

The annual calendar was reviewed. Chuck was reminded to add vine cutting, down by the river, to the fall schedule.<\/p>\n

The pool will close on 9.22.<\/p>\n

Correspondence<\/strong><\/p>\n

An engagement letter, received from the firm of Perlstein, Sandler, and McCracken,LLc , will be discussed in executive session.<\/p>\n

U\/O #221 \u2013 request for reimbursement for removed shrubbery denied.<\/p>\n

An insert will be added to all resale packages relative to the status of the \u00a0association\u2019s age 55 restriction.<\/p>\n

U\/O #181- request for the association to replace front steps and exterior railing is denied. According to M.H. governing documents the owner is financially responsible.<\/p>\n

A copy of the in-force lease for unit #70 was received by APM.<\/p>\n

U\/O #268 \u2013 request to install new windows and a sliding door was approved<\/p>\n

Pres. J.Goselin left the meeting due a family emergency<\/p>\n

V.Pres. L.Weeks presided over the remainder of the mtg.<\/p>\n

<\/strong><\/p>\n

Old Business<\/strong><\/p>\n

A motion was made and seconded to file the amended Rules and Regulations of the M.H.A. with the Glastonbury Town Clerk. All in favor.<\/p>\n

New Business<\/strong><\/p>\n

Tree trimming work to be discussed in executive session<\/p>\n

Assigned parking for units without garages was tabled.<\/p>\n

U\/O #76-request to remove the #76 numerals from signage board located nearest to her unit and place them on the signage board nearest to her parking space was tabled to allow Board members to view the situation.<\/p>\n

The BOD went into Executive Session<\/strong><\/p>\n

The BOD came out of Executive Session<\/strong><\/p>\n

The BOD plans to revisit the issue of speed bumps at a special mtg. on 9.22 @ 10 am @ the H.H.<\/p>\n

Meeting adjourned @ 6pm
\nRespectfully submitted,
\nI.Adamson, Sec.<\/p>\n

\n

Meadow Hill Inc<\/span><\/span><\/strong><\/p>\n

Board of Directors Meeting<\/span><\/span><\/p>\n

September15, 2009<\/span><\/span><\/p>\n

3pm Meadow Hill Club House<\/span><\/span><\/p>\n

<\/span><\/span><\/p>\n

Those\u00a0 Present: J.Goselin,\u00a0 L.Weeks, L.May, I.Adamson, J.Trustey, J.Harris.<\/span><\/span><\/strong><\/p>\n

C.Hannah, Manager<\/span><\/span><\/strong><\/p>\n

D.Covert,Superintendent<\/span><\/span><\/strong><\/p>\n

<\/span><\/span><\/strong><\/p>\n

Pres. J.Goselin opened the meeting and asked that owners who were present to limit their speaking time to five minutes.<\/span><\/span><\/p>\n

<\/span><\/span><\/p>\n

<\/span><\/span><\/strong><\/p>\n

Owners Forum<\/span><\/span><\/strong><\/p>\n

U\/O D.Kycia # 244 presented a petition signed by 45 residents who oppose the installed speed bumps.<\/span><\/span><\/p>\n

U\/OS #328,#136, #182, #112, #288, & #98 all spoke on the subject of the speed bumps.<\/span><\/span><\/p>\n

A resolution was made by the BOD to revisit the decision to install the speed bumps.<\/span><\/span><\/p>\n

U\/O #28 S.MacGregor offered her opinion that our maintenance men take care of routine tree trimming.<\/span><\/span><\/p>\n

U\/O #168 M.Shea asked for permission to store a kayak in an unused trash shed near her unit. The BOD suggested and gave permission to store the kayak in the barn. This will be at the owner\u2019s risk and subject to the needs to use the barn for horses and revocation at any time <\/span><\/span><\/p>\n

Minutes of the previous meeting were read, corrected and approved.<\/span><\/span><\/strong><\/p>\n

<\/span><\/span><\/strong><\/p>\n

Superintendents Report<\/span><\/span><\/strong><\/p>\n

Work orders reviewed.<\/span><\/span><\/p>\n

There are 15 more decks to be painted.<\/span><\/span><\/p>\n

U\/O #334 \u2013 Darien suggested that landscaping timbers be placed on the south side of Mr. Weeks unit to resolve his maintenance request to control erosion. Darien will obtain an estimate on the cost of the timbers <\/span><\/span><\/p>\n

U\/O #175 J.Harris requests permission to plant a tree near her front door. E.Strong, grounds chairman, will look at the site and report back to the BOD. The owner is responsible for painting her front door.<\/span><\/span><\/p>\n

Committee Report<\/span><\/span><\/strong><\/p>\n

Grounds chairman, E.Strong, will write an article for the LARK regarding the use of the greenhouse.<\/span><\/span><\/p>\n

She expressed her concerns with what she regards as a lack of communication with Westside Landscaping, particularly as it concerns alerting residents when special projects, such as pruning, will take place. A decision was made by the BOD to have all work orders for Westside be sent to Darien.<\/span><\/span><\/p>\n

A\u2019 walk around\u201d the grounds by the BOD is being planned.<\/span><\/span><\/p>\n

Financial<\/span><\/span><\/strong><\/p>\n

The financial report was reviewed.<\/span><\/span><\/p>\n

A decision was made by the board to pursue a reserve fund study. Further discussion of this issue will take place in executive session.<\/span><\/span><\/p>\n

Lincoln<\/span><\/span> would like to reconvene the finance committee.<\/span><\/span><\/p>\n

The age 55 directive will be discussed in executive session.<\/span><\/span><\/p>\n

All committee chairmen will be asked to appear before the board with their budget proposals for next year.<\/span><\/span><\/p>\n

<\/span><\/span><\/p>\n

Other Business<\/span><\/span><\/strong><\/p>\n

A suggestion was made that all outside services activities \u00a0be notified to and coordinated through Darien.<\/span><\/span><\/p>\n

Any BOD member serving on a committee has voting rights within that committee.<\/span><\/span><\/p>\n

Managers Report<\/span><\/span><\/strong><\/p>\n

The annual calendar was reviewed. Chuck was reminded to add vine cutting, down by the river, to the fall schedule.<\/span><\/span><\/p>\n

The pool will close on 9.22.<\/span><\/span><\/p>\n

<\/span><\/span><\/p>\n

Correspondence<\/span><\/span><\/p>\n

An engagement letter, received from the firm of Perlstein, Sandler, and McCracken,LLc , will be discussed in executive session.<\/span><\/span><\/p>\n

U\/O #221 \u2013 request for reimbursement for removed shrubbery denied.<\/span><\/span><\/p>\n

An insert will be added to all resale packages relative to the status of the \u00a0association\u2019s age 55 restriction.<\/span><\/span><\/p>\n

U\/O #181- request for the association to replace front steps and exterior railing is denied. According to M.H. governing documents the owner is financially responsible.<\/span><\/span><\/p>\n

A copy of the in-force lease for unit #70 was received by APM.<\/span><\/span><\/p>\n

U\/O #268 \u2013 request to install new windows and a sliding door was approved<\/span><\/span><\/p>\n

Pres. J.Goselin left the meeting due a family emergency <\/span><\/span><\/p>\n

V.Pres. L.Weeks presided over the remainder of the mtg.<\/span><\/span><\/p>\n

<\/span><\/span><\/strong><\/p>\n

Old Business<\/span><\/span><\/strong><\/p>\n

A motion was made and seconded to file the amended Rules and Regulations of the M.H.A. with the Glastonbury Town Clerk. All in favor.<\/span><\/span><\/p>\n

New Business<\/span><\/span><\/strong><\/p>\n

Tree trimming work to be discussed in executive session<\/span><\/span><\/p>\n

Assigned parking for units without garages was tabled.<\/span><\/span><\/p>\n

U\/O #76-request to remove the #76 numerals from signage board located nearest to her unit and place them on the signage board nearest to her parking space was tabled to allow Board members to view the situation.<\/span><\/span><\/p>\n

The BOD went into Executive Session<\/span><\/span><\/strong><\/p>\n

The BOD came out of Executive Session<\/span><\/span><\/strong><\/p>\n

<\/span><\/span><\/p>\n

The BOD plans to revisit the issue of speed bumps at a special mtg. on 9.22 @ 10 am @ the H.H.<\/span><\/span><\/p>\n

<\/span><\/span><\/p>\n

Meeting adjourned @ 6pm<\/span><\/span><\/p>\n

Respectfully submitted,<\/span><\/span><\/p>\n

I.Adamson, Sec.<\/span><\/span><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Meadow Hill Inc Board of Directors Meeting September15, 2009 3pm Meadow Hill Club House Those\u00a0 Present: J.Goselin,\u00a0 L.Weeks, L.May, I.Adamson, J.Trustey, J.Harris.C.Hannah, Manager D.Covert,Superintendent Pres. J.Goselin opened the meeting and asked that owners who were […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-783","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/783","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=783"}],"version-history":[{"count":2,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/783\/revisions"}],"predecessor-version":[{"id":785,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/783\/revisions\/785"}],"wp:attachment":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=783"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=783"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=783"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}