{"id":795,"date":"2009-11-22T14:25:34","date_gmt":"2009-11-22T20:25:34","guid":{"rendered":"http:\/\/www.meadowhill.net\/?p=795"},"modified":"2009-11-22T14:26:22","modified_gmt":"2009-11-22T20:26:22","slug":"minutes-board-meeting-october-20-2009","status":"publish","type":"post","link":"https:\/\/meadowhill.net\/?p=795","title":{"rendered":"Minutes: Board Meeting October 20, 2009"},"content":{"rendered":"

Meadow Hill Inc
\n<\/strong>Board of Directors Meeting
\nOct. 20 2009
\n3pm
\nMeadow Hill Club House<\/p>\n

Those Present: <\/strong>J.Goselin, L.Weeks, L.May, I.Adamson, J.Trustey, J.Harris,
\nD.Covert, Supervisor
\nC.Hannah, Manager<\/p>\n

Owners Forum<\/strong><\/p>\n

U\/o #90 M. Demay asked for permission to hold weekly Tai Chi classes at the club house.<\/p>\n

U\/o #106 N.Trudell expressed his concerns with cars that are speeding on our roadways. He also questioned under what conditions the BOD should go into executive session C.Hannah responded with three reasons:<\/p>\n

1.\u00a0\u00a0\u00a0 Legal matters<\/p>\n

2.\u00a0\u00a0\u00a0 Contract\u00a0 bids<\/p>\n

3.\u00a0\u00a0\u00a0 Collection matters<\/p>\n

U\/o #112 E.Strong would like permission to cover her deck furniture and grill with a tarp for the winter.<\/p>\n

Minutes of the previous meeting were read, corrected, and approved.<\/strong><\/p>\n

<\/strong><\/p>\n

Maintenance<\/strong><\/p>\n

Work orders were reviewed<\/p>\n

There are some furnace flues that need to be replaced.<\/p>\n

Darien will obtain an estimate on the cost of replacing some of the chimney caps.<\/p>\n

Financial<\/strong><\/p>\n

Budget report<\/p>\n

L.May reported that we are over budget due to big ticket items such as the over run in mulch and investments in our infrastructure (i.e. long term maintenance)<\/p>\n

We have $10,000 in old siding money; Lincoln will move that money into our operating fund<\/p>\n

Reserves Report<\/p>\n

We have approximately $338,000 in our reserve fund; we continue to add $8,000 per month.<\/p>\n

M.Callahan is now working on our reserve study. The cost of the study is $3,800.00<\/p>\n

We received a claim settlement check for $63,700 from Alcoa. These funds will be used to pay Exteriors Unlimited for making the siding changes<\/p>\n

Managers Report<\/strong><\/p>\n

The reserve study proposal will be presented to the owners at the annual mtg. in Dec.<\/p>\n

Correspondence<\/p>\n

A letter of confirmation from Mark D.Alliod, CPA, stating the terms and objectives of his services as a auditor was received by APM. A motion was made and seconded to go forward with the proposal from M.<\/p>\n

Alliod. All in favor.<\/p>\n

A proposed age 55 clarification to Meadow Hill documents hopefully will be available in time for a vote at the Dec. meeting.<\/p>\n

Old Business<\/strong><\/p>\n

A motion was made and seconded to have APM make copies of the revised By-Laws at a cost of approximately $2,000.<\/p>\n

A \u201cWelcome Package \u201cpresented to new owners will also contain two free \u201cpasses\u201d to a M.H. social function. This will be a budget item in 2010<\/p>\n

Road Signage- Tabled-The BOD asked for a\u00a0 more detailed proposal showing locations of each sign on the M.H.map.<\/p>\n

New Stop Signs and Assigned Parking-Tabled<\/p>\n

Committee Reports<\/p>\n

E.Strong, grounds chairman, will present a proposal to the Board for replacement of trees.<\/p>\n

Elaine explained the need for all plants placed in the greenhouse must be labeled with the owner\u2019s name.<\/p>\n

<\/strong><\/p>\n

New Business<\/strong><\/p>\n

Rule 11.1 regarding the use of the club house needs clarification. Tabled for further discussion.<\/p>\n

The discussion to approve colors for doors and windows was tabled.<\/p>\n

The BOD went into Executive Session.<\/strong><\/p>\n

The BOD came out of Executive Session<\/strong><\/p>\n

A motion was made and seconded to approve a contract with Tree- Works at a cost of $4,000. All in favor.<\/p>\n

A motion was made and seconded to rescind the motion made earlier to have APM make copies of the revised By-Laws. All in favor.<\/p>\n

Meeting adjourned at 5:50 pm.<\/p>\n

Respectfully submitted,
\nI. Adamson,sec.<\/p>\n","protected":false},"excerpt":{"rendered":"

Meadow Hill Inc Board of Directors Meeting Oct. 20 2009 3pm Meadow Hill Club House Those Present: J.Goselin, L.Weeks, L.May, I.Adamson, J.Trustey, J.Harris, D.Covert, Supervisor C.Hannah, Manager Owners Forum U\/o #90 M. Demay asked for […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"class_list":["post-795","post","type-post","status-publish","format-standard","hentry","category-boardminutes"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/795","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=795"}],"version-history":[{"count":2,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/795\/revisions"}],"predecessor-version":[{"id":797,"href":"https:\/\/meadowhill.net\/index.php?rest_route=\/wp\/v2\/posts\/795\/revisions\/797"}],"wp:attachment":[{"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=795"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=795"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/meadowhill.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=795"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}