Meadow Hill
Board of Directors Meeting
6/21/2016′
Executive session
The monthly meeting was convened in executive session at 12:45 PM downstairs at the Clubhouse by President J. Goselin. A quorum was present with the following in attendance: Directors: J. Goselin, J. Trustey, D. Faxon, APM’: E. Schaefer. Ended 1:25 PM
Regular session
The same three board members and APM’ Eric Schaefer reconvened at 1:30 PM, outside of executive session on the second floor, D. Covert from maintenance was present. J.
Goselin introduced the session.
Minutes
May 2016 regular meeting minutes had been previously approved unanimously by the Board.
Maintenance Reports
Vent stacks will be painted over course of the year, making Meadow Hill more attractive and avoiding owners’ expense of replacement for several years
Eric has been investigating an internal elevator to replace the dumb waiter the estimate is $20,000 to $30,000 plus in-house work. Eric will get a more exact estimate for consideration by the Board. Since it is an improvement exceeding $5,000, if recommended by the Board, it would require a unit owner vote to go forward.
United Elevator will be providing a proposal the next time they are in Glastonbury.
Sidewalk project is substantially complete, some top soil and seeding need to be done in some areas.. Darien is meeting with New England Blacktop to look at some areas that are less than 36” wide.
-Committee reports:
#33 for Grounds
D. Faxon gave a report on the status of landscaper and Hollister House. The Board approved adding 5 sections of fence to the dump not to exceed $300.
#268 for Amenities
B. Kolwicz gave a report on status of amenities. Donna Goselin also gave a report on the friends of the river.
#182 for Welcome Committee
L. Fillion gave a report that there were two new residents to the Association that she met with. She suggested that Meadow Hill no longer give tickets to the events at no charge.
Owner’s Forum The following were brought up by owners:
#171 had some questions regarding irrigation proposal.
#147 had questions pertaining to watering areas where sidewalks were replaced.
#182 mentioned the removal of oak tree by the pool.
#129 wanted to know the status of weeding in the beds.
#168 asked the status of mulching the beds.
Treasurer’s Report
Treasurer D. Faxon gave report on status of financials. Current cash status is $40,000 in checking and $384,000 in reserves. We have an operating surplus of #28,900 which will be coming down as we complete more summer projects.
Managers’ Report
Calendar review month of June. The Annual Meeting for election of the Board members was held on June 14, 2016, the new officers are:
J. Goselin – President
J. Trustey – Vice President
D. Faxon – Treasurer
C. Wanat – Secretary
Landscaping items were deferred due to questionable status of West Side.
Correspondence
Nothing recorded.
Old Business
Board approved request from #10 deck extension. Hold harmless is required to be executed by owner.
Rebuilding of two walls: Darien will obtain two proposals from masons.
Cosmetic masonry work: Darien to obtain proposals.
Additional fence section was approved as previously recorded.
New Business
Letter will be sent to #221 informing that heat tape requested at rear of unit is a Unit Owner responsibility to pay for. Paul Rossa will be contacted to get a price.
Tree evaluation: Board will be looking at recommendations from Landscape Committee for tree work to be done this fall.
The Board approved #248 request for 10’ wall extension.
#53 Chimney cap replacement is a Unit Owner responsibility.
Adjournment. Meeting was adjourned at 4:00 PM
by Eric Schaefer, APM, Acting Secretary