Meadow Hill
Board of Directors Meeting
May, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, May 17, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, R. Bouchard, L. Fillion, J.Trustey, J. Harris.
C. Hannah, APM
The minutes of the February 15, 2011 meeting and the April 19, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Elaine Strong- for grounds reported that spring planting is completed and that grounds requests and concerns should be called into APM as a work order. You can contact J. Harris for the status of the work order. She will be resigning as grounds chairperson as of 2012 to be able to devote more time to her own gardening. The budget for the grounds was $ 701.46 in total. The common area located in front of unit # 262 will be re-looked at by J. Harris for completion.
Mary Ann Bouchard- for Ann D’Auria of amenities reported that the presentation for a miniature golf area located in the corral area will be re-discussed at their committee meeting and presented in the future.
Owners Forum-
U/O #242 M. Dubiell spoke again regarding the issue of her concern for the replacement of the corrugated PVC on her deck area. She spoke of her upstairs neighbor’s cleaning of a rug or awning which soiled her porch. She also noted that her neighbor had many plants on her porch.
U/O #129 F. Kaplan again spoke of her concern for resolution of a water problem located on the walkway to their garage and trash area. Maintenance will place a dry well to help alleviate the issue. She suggested that the warning sign for the speed bump be moved further from the speed bump itself. She requested more recycling bins for her trash area. She suggested that pachysandra might be an option to be planted in the triangle located behind unit # 138 in lieu of planting grass.
U/O #97 J. Vollinger thanked S. Moran and the Kolwicz’s for beautifying the common area nearby their units. He also stated his concerns for the replacement of the vent stacks due to increased rust. He also voiced concern regarding inappropriate attic storage when owners cannot easily access the attic space. Reassurance was given that our maintenance staff observed the areas when replacing furnace filters.
U/O #102 J. Goselin thanked R. Bouchard and R. Kolwicz for their work repairing the pool chairs and lounges.
U/O #168 M. Shea thanked the maintenance staff for nice job done painting the handrails. She volunteered to water the triangle near the trash area if re-seeded. She restated that she would like the removal of the pine tree in the common area in front of her unit. She would like to have a letter sent to her neighbor at unit # 138 asking to have the storage removed from his porch.
U/O # 288 S. MacGregor thanked the maintenance staff for the mulch delivery. The time limit for spreading the mulch has been extended secondary to inclement weather.
U/O # 6 M. Perrotti requested that another speed bump be placed on the road closer to the south entrance.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard Treas.- reported that our total reserves are at $452,582.41 as of April 30, 2011. He stated that he found no problems with the Independent Auditors Report submitted by Mark D. Alliod, CPA.
The Association Manager’s report-
The calendar and correspondence were reviewed.
The mulch contract/work if applicable was moved to the April calendar from the month of May.
Old Business-
Roadway Paving has been held for discussion at a later date.
New Business-
The annual election meeting of the board will be scheduled for June 30, 2011 at 7pm.
The BOD went into executive session at 4:50 p.m.
The BOD came out of executive session.
A motion was made and seconded to deny the request from U/O # 10 L. Benson regarding her adopting and planting the common area near the stone wall near her unit. The motion passed unanimously. The maintenance staff will take care of the area.
The meeting was adjourned at 5:45 p.m.
Respectfully submitted,
L.Fillion, Sec.