Meadow Hill
Board of Directors Meeting
October, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, October 18, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, J.Trustey, R. Bouchard. J. Harris
C. Hannah, APM.
The minutes of the September 20, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Jane Harris for grounds stated that the landscaping around the clubhouse was progressing. Overgrown shrubs have been removed and replaced with new plantings.
Owners Forum-
U/O #32 A. Pensiero- requested that signs be placed on the South entrance for emergency responders to more easily locate the units # 18, 20, 28, 32, 40, and 54 of the village. Further investigation will be done to assure that the police and emergency responders have a map of Meadow Hill.
U/O #182 L. Fillion- presented a request to use a product- Flex Seal Liquid Rubber Sealant Coating on the vent stacks and flanges on the roof of her building including units #182, #184, #186, and # 188. This would be a preventive measure to help decrease the chance for leakage around these areas.
U/O # 139 S. O’Brien- requested to replace the windows and doors on her sun porch.
U/O #129 F. Kaplan- questioned the progress of plans to help alleviate the standing water on the walkway going to the trash area and garage. Reassurance was given that Maintenance will work to resolve that problem before winter. She was encouraged to put in another work order. She also requested that the bare areas that have been treated with topsoil near her garage be planted with ground cover rather than grass seed. Evidently snow is plowed onto that area and grass has not been successful there. Grass seed will be tried again this year.
U/O #268 R. Kolwicz- questioned when the new walkway extension at the side of his unit would be completed. Reassurance was given that it should occur before November.
U/O #97 J. Vollinger- voiced his concern that an area to be re-seeded with grass at unit #320 may not be successful because of prior weed treatment. Reassurance was given that it was not an issue since the weed prevention treatment was done many months ago. He stated how nice he felt the new grass area in front of unit # 90 looked.
U/O # 168 M. Shea- questioned the progress of work orders at her unit. Reassurance was given that her issues were listed.
U/O #74 M. Finnegan- stated that the grass area located behind unit # 44 has been ruined by the dog’s use of the area. Reassurance was given that the situation will be re-visited.
The Maintenance Report-
Work orders were reviewed.
A new speed hump of 4 recently purchased was installed on Hollister Way N. at the curve near the tennis court.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard requested that the Association pay off the siding loan. A motion was made and seconded to pay off the siding loan providing in doing so, we are in compliance with our bylaws. The motion passed unanimously. An article will be placed in the Lark to inform all the owners.
The Association Manager’s report-
The calendar and correspondence were reviewed.
The annual tag sale listed for October will be removed from the calendar.
Old Business-
Luther weeks presented his addition to the rules regarding Trespassing and Solicitation and Annoyance or Nuisance.
New Business-
A finance committee meeting was scheduled to review the next fiscal year draft budget.
Approval was given to engage Mark D. Alliod for the fiscal 2011 Audit.
A motion was made and seconded to release the Unit Owner and Resident Information Form. The motion passed unanimously.
The BOD went into executive session.
The BOD came out of executive session.
A motion was made and seconded that the fine on unit owner #76 be applied and stand per occurrence.
A motion was made and seconded to send the two new rules # 19 and # 20 to Attorney Pearlstein for review. The motion passed unanimously.
A motion was made and seconded to accept the requested changes to unit #139 S. O’Brien for her windows and door of her sun porch. The motion passed unanimously.
A motion was made and seconded to use the Flex Seal Liquid Rubber Sealant on the vents of the Building of Units #182,184,186,and 188 at Meadow Hill’s expense. The motion passed with 1 abstention- Linda Fillion.
A proposal was made to form a sub committee to investigate an irrigation system.
A proposal was made to form a sub committee to investigate solar energy at the clubhouse.
The meeting was adjourned at 5:50 p.m.
L. Fillion, Secretary.