Meadow Hill
Board of Directors Meeting
February, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, February 21, 2012 by the vice-president, Luther Weeks.
A quorum was present with the following directors in attendance: L. Weeks, L. Fillion, R. Bouchard, J. Harris, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The following directors were absent:J. Goselin
The minutes of the meeting January 29, 2012 were approved as written by unanimous consent.
Committee Reports-
Jane Harris for grounds stated that our maintenance men have started trimming trees today.
Owners Forum-
U/O #129 F. Kaplan stated that she noticed cigarette butts in the rode while walking and questioned why the speed bumps could not be returned to the roads since we have had minimal snow this winter. She was informed that the speed bumps will not be replaced until the threat of snow has passed. It was suggested that an article be written for the Lark to help alleviate discarding cigarette butts in the roads.
U/O # 139 S. O’Brien stated that some older homeowners walk in the middle of the roads placing themselves at risk with speeders: especially if the walkers are hearing impaired.
U/O # 148 E. Augur questioned the need for her to repair her chimney flue since she is requesting permission to purchase and install a non-vented gas fireplace. It was suggested that a solution to avoid repair would be to file a covenant restricting use of her chimney on her title at Town Hall. Also suggested was to seal her damper to further insure the fireplace not being used.
U/O # 272 K. Collins reported her concern that owners speeding into the facility are a danger to others. It was suggested that she report the incident to APM and there would be action taken.
The Maintenance Report-
Work orders were reviewed.
A motion was made and seconded for maintenance to proceed on the work order for unit #136. The motion passed unanimously.
Capitol projects were reviewed.
Treasurer’s report-
E. Schaefer reported that he has been working on finalizing our report and will work with Roger Bouchard to simplify the system.
A motion was made and seconded to reimburse Sandy MacGregor for her purchase of pesticide used in the greenhouse. The motion passed unanimously.
Managers report
The calendar and correspondence were reviewed.
A motion was made and seconded to approve the request of unit # 86 for him to install a motion detector light outside his backdoor slider as long as the direction does not pose a problem to the neighbors.
Old Business
The CAI group will have a month to month lease for the use of Hollister House.
Discussion continued on the feasibility of a unisex bathroom for the 2nd floor of the clubhouse.
Discussion continued on the generator backup for the clubhouse.
It was suggested that the committee gather information in time for the Board to be able to schedule a vote for the June annual meeting.
A motion was made and seconded to make the map denoting the perimeter area including the roads for dog toileting available for owners in the Lark. The rules will be published also as a reminder to dog owners. The motion passed unanimously.
New Business-
A motion was made and seconded to approve the request of U/O # 148 E. Augur for her gas fireplace installation with the provisions suggested. The motion passed unanimously.
A motion was made and seconded to close the meeting and go into executive session at 4:30pm. The motion passed unanimously.
The BOD came out of executive session at 4:43pm.
A motion was made and seconded to approve the contract with West Side Landscapers with a request to check for the need for lime application and prior notice of pesticide application. The motion passed unanimously.
The meeting was adjourned at 4:45p.m.
L. Fillion, Secretary.