Meadow Hill
Board of Directors Meeting
March 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, March 20, 2012 by the president, John Gosselin.
A quorum was present with the following directors in attendance: J. Gosselin, L. Weeks, R. Bouchard, J. Harris, and J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The following directors were absent: L. Fillion
The minutes of the meeting February 21, 2012 meeting were approved as written by unanimous consent.
Committee Reports-
Joe Trustey for the welcoming committee welcomed Alexander & Eloise Leslie as the new owners of unit #120
Roger Bouchard, on behalf of Mary Ann Bouchard of the Amenities Comitee stated that the committee would be looking into replacing the chairs at the pool and the picnic table that was lost to flooding last year in the coming weeks.
Jane Harris for the grounds committee thanked Bob Mehornay and Bob Kolwicz for their donation of plants and their time to plant them in the common area.
Owners Forum-
U/O #120, A. Leslie requested that the guardrail at the front of his unit be extended to protect walkers from falling down the hill. He also requested the association install a motion detector light near unit 120, as the area is very dark. In addition, Mr. Leslie requested permission to install a gas fireplace.
U/O #288, S. MacGregor questioned whether a “no trim list” was on file with the landscaper and wanted to verify that her unit was on this list. She was informed that APM keeps this list and that Mandie would verify that her unit was on it.
U/O #272, K. Collins reported heavy mildew and moss accumulating on several units and requested this be cleaned. The Board will do a walk around with the property manager on Wednesday, March 28th to note these areas and will discuss having the maintenance staff clean these areas.
U/O #129, F. Kaplan requested that the floors of the trash bin storage areas be cleaned. A work order will be sent to maintenance. Also suggested a reminder of what items are to be recycled be included in the next Lark.
The Maintenance Report-
Work orders were reviewed.
Capital Projects were reviewed.
-Arborist Tree work to be moved to completed work list.
– Chimney Cap Replacement – Roger and Darien spoke to a vendor at the CAI convention and will have them come out to provide an estimate.
Treasurer’s report-
Eric distributed and reviewed the final 2011 Year End Financials
Roger Bouchard explained that due to the mild winter, we are under budget on snow removal costs.
Manager’s report
The calendar and correspondence were reviewed.
Old Business
Eric stated that the CAI Hollister House lease is going well, we are waiting for the lease to be signed and returned.
Luther spoke with Attorney Perlstein at the CAI convention regarding a document rewrite. Attorney Perlstein is working on creating a master template that should be ready in late summer or early fall.
Roger Bouchard presented estimates on generator prices. Eric will check get estimates on cost of adding restroom to 2nd floor of clubhouse.
The possible addition of irrigation or watering system was discussed and will be added to the capital work list and placed on hold.
Mandie to follow up with Attorney Perlstein on removing horse barn as an amenity. The Board would like to bring this subject to a vote at the June unit owner’s meeting if all information is ready.
New Business-
A motion was made and seconded to approve the request of U/O #120 A. Leslie for gas fireplace installation. The motion passed unanimously.
A motion was made and seconded to approve the request of U/O #120 A. Leslie for installation of a guardrail along the hill near unit #120. The motion passed unanimously.
A motion was made and seconded to approve the request of U/O #120 A. Leslie for installation of a motion detector light at unit #120. The motion passed unanimously.
A motion was made and seconded to approve the purchase of mulch (up to $3000) the same color as used last year. Mulch to be applied to public areas selected by Board of Directors on walk around and to be available to unit owners. The motion passed unanimously.
A motion was made and seconded to close the meeting and go into executive session at 4:45 p.m. The motion passed unanimously.
The BOD came out of executive session at 4:55 p.m.
A motion was made and seconded to approve the termite treatment contract for unit #217. The motion passed unanimously.
The meeting was adjourned at 5:00 p.m.
Mandie Belcher, Administrative Assistant