Meadow Hill
Board of Directors Meeting
June, 2012
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the Clubhouse on Tuesday, June 19, 2012 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, R. Bouchard, J. Harris, J. Trustey
E. Schaefer, APM. M. Belcher, APM.
The minutes of the meeting May 15, 2012 were approved as written by unanimous consent.
A motion was made and seconded to reconsider discussing the unisex bathroom plan at the June Annual meeting. The motion passed unanimously. A motion was made and seconded to discuss the unisex bathroom plan at the December Budget Meeting. The motion passed unanimously.
Managers report
Eric Schaefer opened the floor to questions regarding the proposed amendment to the Bylaws of Meadow Hill eliminating the horse stable as an amenity.
Residents voiced their confusion regarding the meaning of the proxy vote.
Eric Schaefer clarified that the only vote at the annual meeting would be for the two seats on the Board of Directors.
Committee Reports-
Mary Ann Bouchard for amenities reported that the pool furniture has arrived with the exception of the umbrellas. A special thank you to Rosemary Poole- unit# 94 for her assistance in obtaining the furniture at a savings of 1/3 the original cost.
Jane Harris for grounds reported that the removal of dead bushes within 4 feet of the condos are a problem that has to be clarified with owners.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Owners Forum-
U/O #182 L. Fillion presented an option for owners contemplating purchasing a new furnace. SolvIt Home Services of Plainville is offering a savings on the purchase price if three or more furnaces are purchased through them. She has the information for anyone who is interested.
U/O #268 B. Kolwicz voiced his concern regarding the handicapped parking areas and access to walkways being blocked by cars. He was reassured that maintenance will look into this issue.
U/O #175 J. Harris voiced concern to alert owners to avoid cutting of foliage in the wetlands area at the river and brook. She was encouraged to write an article for the Lark.
U/O #33 D. Faxon stated how great the grounds at Meadow Hill look.
U/O # 168 M. Shea questioned the status of replacement vent stacks. She stated that she had a small water leak from her ceiling. A work order was placed for maintenance to check it as soon as possible.
U/O #272 K. Collins would like a reminder to be placed in the Lark regarding the handicapped parking areas.
U/O # 97 J. Vollinger voiced concern over using the barn for inappropriate storage.
Treasurer’s report-
Roger Bouchard reported that to date we have $450,000.00 in reserves.
Managers report
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The replacement of the small tables at the pool may be considered once the cost of new ones is established.
New Business-
A motion was made and seconded to approve the request of U/O # 296 C. Mytych for replacement of her outer sliding door/screen to her 3 seasonal room. The motion passed unanimously.
A motion was made and seconded to close the meeting and go into executive session at 5:35 p.m. The motion passed unanimously.
The BOD came out of executive session at 5:50 p.m.
A motion was made and seconded to file our updated rules and bylaws with the town of Glastonbury. The motion passed unanimously.
Keys to the clubhouse kitchen will be made available to the Board members.
The meeting was adjourned at 5:55 p.m.
L. Fillion, Secretary.