Meadow Hill
Board of Directors Meeting
March, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the Clubhouse on Tuesday, March 19, 2013 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
M. Belcher, APM. E. Schaefer, APM
The minutes of the regular board meeting at 3:05pm, February 19, 2013 were approved as written by unanimous consent.
Committee Reports
Moira Finnegan for grounds stated that work with Mike Hodges of Westside on the dumping area will proceed.
Linda Fillion for the welcoming committee reported that the new owner at Unit # 248- Carole Pigaty was welcomed with the package with tickets for a social committee function. The new resident renting Unit # 144 Hajar (Nazy) Shakibai was welcomed also.
Luther Weeks for roads stated that the meeting with management and Tim Wentzell P.E. occurred and the bids were sent out to 10 companies with a deadline of April 9, 2013.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #179 J. Harris requested that the fencing from the circle on Hollister Way West down to unit #334 be removed or not replaced to allow the woods to be seen. Eric Schaefer will check with the town to see if that is possible. She also requested that the grasses and roses on the common grounds be cut back before new growth this spring. She also shared her concern to avoid adding to the dumping of brush and make use of the town dump. It was suggested that we obtain use of the wood chipper more frequently and recycle our chips as needed. She requested that grass clippings be left on the lawns rather than bagging them.
U/O #272 K. Collins questioned the status of the new furnace regulations. The deadline for the change to higher efficiency furnaces has been delayed. She requested that her unit have her unit number placed on the backside of the building. A committee will investigate signs to better identify locations of front doors to units. A committee of M. Finnegan, J. Trusty, and K. Collins will investigate the issue.
U/O #314 D. Warner presented a diagram showing how he would like to replace his current sidewalk from the back of his unit with granite. He stated that he observed our new maintenance helper doing an excellent job replacing curbing.
U/O # 171 R. Bouchard stressed the need to protect the exhaust vents from the high efficiency furnaces from blockage from snow. Maintenance will be alerted to clear these vents. He suggested that we investigate showing movies at the clubhouse through U-Verse on the new TV.
U/O # 44 M. Camerato shared concern that lights continue to turn on at night in the empty unit # 48 and might be a fire hazard. M. Finnegan will attempt to contact the relatives to alleviate the issue. She also stated that water pools in front of her unit-icing in the cold. Maintenance will be alerted to check the area.
U/O # 138 R. Weingarten questioned if the owner is responsible for the flue pipe replacement from his furnace. The owner is responsible but if the roof is involved, our maintenance department needs to be involved.
Treasurers Report
David Faxon reported that our reserves total $473,000.00..
Managers report-
The correspondence was reviewed.
Two signatures will be needed to transfer money from our accounts. Dual authorization forms will be signed at the bank.
High risk components will be put on the agenda for next month.
The calendar was reviewed.
Old Business
No response has come from the Great Meadows Access agreement as yet.
The road project/proposal continues to move forward.
The new sign for the main entrance to Meadow Hill will be placed on the agenda for next month awaiting a new proposal.
Noise disturbances in a community can result in fines being leveled by the police if they are notified depending on the circumstances. Rules will be reviewed and discussed next month.
New Business
The request for extending the garden space 10 feet towards the brook and 10 feet towards the Audubon will be granted if the town approves. L. Fillion will follow through with the town.
Another recycling bin has been added to the trash area near Unit # 334.
Improper parking has become a problem and possible recommendations are to alert the police that the fire zone is blocked or call to have the car towed. Further investigation of possible resolutions will continue.
A new golf cart will be investigated as our is needing repair..
Street signs will be implemented with maintenance.
Snow removal assistants need supervision and will be monitored.
A motion was made and seconded to go into executive session at 5:15 pm. The motion passed unanimously.
The BOD came out of executive session at 5:45 pm.
A motion was made and seconded to eliminate the $100.00 fine levied on Unit # 44. The motion passed unanimously.
A motion was made and seconded to approve the walkway requested by Unit # 314. The motion passed unanimously.
A motion was made and seconded to adjourn the meeting at 5:45 pm. The motion passed unanimously.
L. Fillion, Secretary.