Meadow Hill
Board of Directors Meeting
April, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the Clubhouse on Tuesday, April 16, 2013 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, M. Finnegan, J. Trustey
M. Belcher, APM. E. Schaefer, APM
The following directors were absent: D. Faxon
The minutes of the regular board meeting at 3:05pm, March 19, 2013 were approved as written by unanimous consent.
Andrew Chase presented his examples of a Meadow Hill Sign that might be considered for our entrance.
Committee Reports
Joe Trustey for the nominating committee stated that no responses were forthcoming after requests for new board members were placed in the Lark. Notices will be continued in the next Larks.
Moira Finnegan for grounds stated that work with Mike Hodges of Westside on the dumping area will continue. She also stated that the committee to investigate signs to better identify units has come up with suggestions: i.e.
giving an alphabet letter to each parking area with small signs giving directions to front doors. She also stated that the caldron by the maintenance building is unsightly and perhaps could be hidden from view with plantings.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #81 C. Fredrickson questioned if the seeding was going to be done to the areas near the new sidewalks. Her concern was to alert Westside and TRUGREEN to avoid harming the new grass seed.
U/O # 171 R. Bouchard stated his concern to protect the new grass seed near the walkways and to save mulch for the common ground that might be needed once the road paving begins.
U/O #272 K. Collins stated her concerns about the need for the potholes at the North entrance to be repaired.
U/O #314 D. Warner questioned if he could place a motion sensor porch light on his unit. He was encouraged to submit a plan to the board.
Treasurers Report
Eric Schaefer reported on the budget that at this time we are $20,000 to the good noting an increase of $1000.00 on the insurance premium..
Managers report-
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The Great Meadows Access agreement is on hold as yet.
The road project/proposal continues to move forward.
The sign for the main entrance to Meadow Hill will be revisited with Connie Abbott since she had proposed the project years ago.
The noise rules were placed on hold for next month.
A motion was made and seconded to remove the portion of the South fence pending approval by the town. The motion passed unanimously.
The golf cart will be investigated further with a proposal to buy or repair.
New Business
The Draft of High Risk Components was tabled until next month.
A motion was made and seconded to have any owner who feels his unit number is placed incorrectly or needs another number contact APM for the President’s approval. The motion passed unanimously.
A motion was made and seconded to adjourn the meeting at 5:30 pm. The motion passed unanimously.
L. Fillion, Secretary.
Meadow Hill
Special Meeting
April, 2013
The Special Meeting of the Board of Meadow Hill was opened by the President of the Board John Goselin at 2:00 p.m. in the Clubhouse on Wednesday, April 24, 2013.
The following directors were in attendance: L. Weeks, L. Fillion, D. Faxon, M. Finnegan, J. Trustey
A motion was made and seconded to rescind the vote made in August to do the road project in 2 phases. The motion was not passed. The vote was 2 yes and 4 against.
A motion was made and seconded to move ahead with a special meeting owner’s vote for phase A with the low bidder unless another contractor comes forward with a better bid and that financing will be paid for through the reserves. The motion passed unanimously.
A decision was made to install standard curbing on the project.
A motion was made and seconded to adjourn the meeting at 3:23 p.m. The motion passed unanimously.
Addendum: a unanimous decision was made to go forward with B & W Paving for the Phase A of the road project.
L. Fillion, Secretary.
Meadow Hill Inc.
Special Meeting
May, 2013
The Special Meeting of the owners of Meadow Hill Inc. was opened by the President of the Board John Goselin at 7:08 p.m. in the Clubhouse on Wednesday, May 15, 2013.
The following directors were in attendance: J. Goselin, L. Weeks, L. Fillion, J. Trustey
E. Schaefer, APM.
The following directors were absent: M. Finnegan, D. Faxon.
Roll Call (sign in) was taken.
Proxy votes were collected.
The Proof of Notice was read by Eric Schaefer Property Manager of Meadow Hill, Inc.
Luther Weeks made a motion to proceed with the paving project in two phases. The first Phase A will be completed this year and will include the entrance to Hollister Way North from Main Street, Hollister Way North and West along the rear of the property, and the parking areas. Phase B will include the remainder of the property, including Hollister Way South. The timing and funding for Phase B are to be determined.
The motion was seconded and the vote taken with those owners present and proxies counted: 50 yes votes and 14 no votes. The motion was passed and the project approved.
The meeting was adjourned at 7:25 p.m.
L. Fillion, Secretary.