Meadow Hill
Board of Directors Meeting
May, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the Clubhouse on Tuesday, May 21, 2013 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, L. Fillion, M. Finnegan, J. Trustey, D. Faxon
M. Belcher, APM. E. Schaefer, APM
The minutes of the regular monthly board meeting held on April 16, 2013, the special meeting held on April 24, 2013, and the special meeting held on May 15, 2013, were approved as written by unanimous consent.
Committee Reports
Luther Weeks for the roads committee stated the roads project will be proceeding. Eric Schaefer stated that the project may start on June 10 if the date is available with B and W Paving. Otherwise the project will start in September.
Linda Fillion for the welcoming stated that Nikki Schanzer unit # 99 and Judy Soule unit # 274 were given their welcome packages.
Roger Bouchard spoke for an informal environmental committee researching solar panels for the clubhouse. A committee was formed including Bob Kolwicz, Roger Bouchard, and David Faxon to further investigate the issue.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #120 E. Leslie questioned if there was any progress to resolve the poor status of the grass behind her unit. She also questioned if grass would be planted at the top of the stone wall that was repaired in front of her unit. Maintenance will be looking into these areas.
U/O # 129 F. Kaplan requested that two 9 inch handrails be placed at the entryway to her porch for easier access. Maintenance will take care of this request for her.
U/O #314 D. Warner questioned if the tank by the maintenance building could be cut down to decrease the ugliness of the cauldron. Maintenance will look into this.
Treasurers Report
David Faxon reported that the reserves as of April total $ 586,800.00.
Managers report-
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The Great Meadows Access agreement is on hold as yet awaiting their response.
A motion was made and seconded to proceed on the Meadow Hill Main Entrance Sign. The town has given approval and the cost will be $3,935 installed. The method for lighting of the sign will be determined. The motion passed unanimously.
The noise rules were continued for next month.
A motion was made and seconded to purchase the 2007 reconditioned golf cart for $4,892.10. The motion passed unanimously.
New Business
The Draft of High Risk Components was tabled until next month.
A motion was made and seconded to not approve the request of U/O # 133 J. Marcin to plant arborvitaes in the area above the stone wall between the parking lot and her condo. The decision was unanimous with a recommendation to inform the owner to re approach the issue after the roads are completed.
A motion was made and seconded to approve the request of U/O #171 R. Bouchard to install a retractable awning over their deck with a hold harmless agreement on his unit. The motion passed unanimously.
A motion was made and seconded to approve the request of U/O #334 L .Weeks to install slate like tile over their stoop, on top and on the vertical portion. The motion passed unanimously with 1 abstention.
A motion was made and seconded to approve payment to Luther Weeks of $48.39 for 1 more street sign for West. The motion passed unanimously.
A motion was made and seconded to approve purchase of a reconditioned professional grade treadmill for the exercise room not to exceed $1500.00. The motion passed unanimously.
A motion was made and seconded to go into executive session at 5pm. The motion passed unanimously.
The BOD came out of executive session at 5:10pm.
A motion was made and seconded to approve request of U/O #163 B. Mehornay for mulch and pavers for the path between units 161-163 and 167. The motion was passed unanimously.
A motion was made and seconded to adjourn the meeting at 5:15 pm. The motion passed unanimously.
L. Fillion, Secretary.