Meadow Hill
Board of Directors Meeting
November, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, November 19, 2013 by the president, Luther Weeks.
A quorum was present with the following directors in attendance: L. Weeks, M. Finnegan, L. Fillion, D. Faxon, J. Goselin, R. Weingarten
E. Schaefer, APM, M. Belcher, APM
The minutes of the regular monthly board meeting held on October 15, 2013 were approved as written by unanimous consent on October 18, 2013.
Committee Reports
Linda Fillion for the welcoming committee stated that Patricia Maloney unit # 223 was given her welcome package.
Moira Finnegan for grounds stated that she is working with Thomas Mocko on conservation oriented land management practices to beautify the river area and help address invasive plant growth there.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
Treasurers Report
David Faxon reported that we have $318,000.00 in our reserves.
A motion was made by D. Faxon and seconded by J. Goselin to eliminate the porta-potty rental until further notice. The motion passed unanimously.
Managers Report-
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The Great Meadows Access Agreement continues on hold for their response.
The signs from the parking lots to units are on hold for another estimate.
A motion was made by L. Fillion and seconded by M. Finnegan to add the draft of the high risk components amendment to the Rules of Meadow Hill. The motion passed unanimously.
A motion was made by R. Weingarten and seconded by M. Finnegan to pass the Furnace Filter Resolution. The motion passed unanimously with a friendly amendment by R. Weingarten to remove the $1.00 cost from the agreement.
The clubhouse air conditioner maintenance proposal continues on hold.
New Business
A motion was made by M. Finnegan and seconded by R. Weingarten to go forward with the road plan to complete the roads in 2014. The motion passed unanimously.
A letter will go out to unit # 274 to allow her to store her kayaks/canoe in the barn.
A motion was made by R. Weingarten and seconded by D. Faxon to purchase a new microwave for the clubhouse not to exceed $200.00. The money will come from the Social Committee funds. The motion passed unanimously.
A motion was made by J. Goselin and seconded by D. Faxon to curtail the accepting of checks for maintenance fees at Hollister House as of January 1, 2014. The motion passed unanimously. Owners will be informed that ACH will be available as an option with the annual meeting notice.
A motion was made by J. Goselin and seconded by D. Faxon to have maintenance paint further sections of curbing white as per owner’s requests by the clubhouse. The motion passed unanimously.
A motion was made by R Weingarten and seconded by M. Finnegan to allow unit owner # 44 permission to install a sensor light under the deck above her unit porch. The motion passed unanimously.
A motion was made by M. Finnegan and seconded by L. Fillion to go forward with the river enhancement program to be named Meadow Hill Friends Of The River. The motion passed unanimously.
Executive session was opened at 4:30 pm.
A motion was made by R. Weingarten and seconded by J. Goselin to come out of executive session at 4:50pm. The motion passed unanimously.
A motion was made by J. Goselin and seconded by M. Finnegan to absorb the cost of the errors made in the maintenance staff insurance coverage. The motion passed unanimously.
A motion was made by D Faxon and seconded by M. Finnegan to increase the management fee (APM) by 3.6%. The motion passed unanimously.
A motion was made by J. Goselin and seconded by D. Faxon to approve the budget as it stands. The motion passed unanimously.
A motion was made by J. Goselin and seconded by M. Finnegan to adjourn the meeting at 5:25 pm. The motion passed unanimously.
L. Fillion, Secretary.
Minutes are subject to revision within 30 days.
The 2010 amendments to the Common Interest Ownership Act refined the traditional language of consent to Corporate Action. A decision by “unanimous consent” is every bit as legal and binding as one which is voted on during a live meeting as long as every member of the Executive Board agrees and the decision is memorialized in writing. The Secretary shall give notice to unit owners of any action taken by unanimous consent.
The minutes of the November 19, 2013 board meeting were approved by unanimous consent on 11/25/2013.