Meadow Hill
Board of Directors Meeting
May 20, 2014
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:05 p.m. in the clubhouse on Tuesday, May 20, 2014 by the manager, Eric Schaefer.
A quorum was present with the following directors in attendance: M. Finnegan, L. Fillion, J. Goselin, R. Weingarten.
E. Schaefer APM, M. Belcher APM
The following directors were absent: L. Weeks, D. Faxon
The minutes of the board meeting held on April 15, 2014 were approved as written by unanimous consent on April 28, 2014.
Maintenance Report
Work orders were reviewed.
Capital projects were reviewed.
Committee Reports
Richard Weingarten for Amenities Committee: Richard reported on the objectives of the committee focusing on improvements to Meadow Hill’s Clubhouse and Hollister House.
Moira Finnegan for Landscape Committee presented the estimates from E.A. Quinn Landscape Contracting Inc, and Mike Hodges of West Side Landscaping and the proposal from David Warner.
John Goselin for Tennis Court Committee presented the estimate to repair the single court from Constantine- the board deferred consideration until June’s meeting.
Owners Forum
Treasurers Report
John Goselin reporting for David Faxon stated that we are on budget for now. Eric Schaefer stated that we have $390,000.00 in our reserves.
A motion was made by R. Weingarten to approve an additional 20 hours for Richard Filloramo- the engineer for the paving project. M.Finnegan seconded the motion. The motion passed unanimously.
Manager’s Report
The correspondence was reviewed.
A motion was made by L. Fillion to reverse the bill back to unit # 178 for a towing bill on a car parked in front of the garage on May 5, 2014. The owner of the car had not been notified to move her car. J. Goselin seconded the motion. The motion passed unanimously.
A motion was made by L. Fillion and seconded by J. Goselin to issue warning letters to unit owners # 272, 175, and 288 for infractions of the dog rules. The motion passed unanimously.
Old Business
A motion was made by J. Goselin and seconded by M. Finnegan to hire Degree Inc. to check and do the minimal repair on the air conditioning of the clubhouse as previously estimated at $2,692.40. The motion passed unanimously.
New Business
A motion was made by M. Finnegan and seconded by J. Goselin to approve the request of unit # 46 to add an awning over his deck. The motion passed unanimously.
A motion was made by M. Finnegan and seconded by R. Weingarten to approve the request of unit # 254 to extend her garden area with a hold harmless agreement. The motion passed unanimously.
John Goselin presented an invitation to the Eagle Court of Honor for Matthew Reinhardt to be held at the Riverfront Community Center on 6/02/14. This is the scout of troop 156 who worked on the bridge along the river to gain access to the walkway to the Audubon center. Anyone interested in attending needs to contact John Goselin by May 30, 2014.
A motion was made by J. Goselin and seconded by M. Finnegan to remove Betsy Katz from the list of aged payables. The motion passed unanimously.
A motion was made by M. Finnegan and seconded by R. Weingarten to go into executive session at 4:50 pm. The motion passed unanimously.
A motion was made by R. Weingarten and seconded by M. Finnegan to adjourn the meeting at 5:04 pm. The motion passed unanimously.
L. Fillion, Secretary.