MEADOW HILL
BOARD OF DIRECTORS MEETING
FEBRUARY 17, 2015
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 1:00 p.m. in the Clubhouse on Tuesday, February 17, 2015 by president,
Luther Weeks. A quorum was present with the following in attendance:
Directors: L. Weeks, M. Finnegan, D. Faxon, C. Pigaty and R. Bouchard
APM: E. Schaefer and M. Belcher
The minutes of the regular board meeting held on January 20, 2015 were approved as written by the Board through e-mail on January 30, 2015
Maintenance Report:
Open and closed work orders were reviewed.
Capital projects were reviewed.
Committee Reports:
Welcoming Committee – L. Fillion provided the new owner of Unit 312, Linda Fay, with the welcoming package.
Amenities Committee – C. Pigaty stated that the new hood for the fireplace had been installed. We will be meeting with Darien to finalize the schedule for the painting of the upstairs of the Clubhouse.
Friends of the River – R. Bouchard stated that the number of residents who used the Clubhouse on the trial basis was 11 occasions with an average of 13 people per time.
Landscape Committee: M. Finnegan said the Town will take down two trees at their expense along the new wall on main street. The trees are badly damaged. They, however, will not remove the bushes there.
Owners Forum
Treasurer’s Report:
Faxon reported that as of December 31, 2014 we have $396,714 in liquid reserves, $80,000 in non-liquid . Currently $37,000 surplus.
Manager’s Report:
Calendar was reviewed.
Old Business:
There was no old business.
New Business:
- Bouchard made a motion, seconded by L. Weeks to appoint John Goselin to fill the vacant position on the Board until June. The motion passed unanimously.
A letter will be sent to he owners of units #84 and #103 that the heat tapes for their unit has been approved and that they are responsible for the cost of the electricity.
A motion was made by M. Finnegan and seconded by R. Bouchard to reimburse a Board member if they wished to go to the CAI annual Expo in March. The motion passed unanimously.
A motion was made by M. Finnegan and seconded by D. Faxon to keep the Clubhouse open all the time for owners. Will be reviewed in one year. Private
parties will have access the day before, day of, and day after party. Parties will still be coordinated through Marge DeMay. The motion passed unanimously.
A motion to purchase a bigger snow bucket for the Skid Steer for approximately $1,500 was made by R. Bouchard and seconded by C. Pigaty. Motion passed unanimously.
- Bouchard at this time explained that the Brew Club had requested to put locks on cabinets in the kitchen and that had been approved by the president of the Board at that time.
Darien stated that people are still parking in front of their garages during snow storms. Makes it impossible to plow. A motion was made by M. Finnegan and seconded by R. Bouchard to notify residents they cannot park in front of garages during impending storms until the whole area has been cleared. Motion passed unanimously.
The contract for E.A. Quinn is up for renewal. A discussion was held on whether to use pre-emergent. E. Schaefer suggested we talk to a board member at Hunter’s Green to see that property and the things they have done to their landscape. Will be discussed again in March.
Executive Session:
The Board went into Executive Session at 3:10 p.m. The Board came out of Executive Session at 3:25 p.m.
Open Session:
A motion was made by D. Faxon and seconded by R. Bouchard to award bonuses as discussed in Executive Session.
A motion was made by C. Pigaty and seconded by R. Bouchard to adjourn at 3:35 p.m.
Carole Pigaty
Secretary