MEADOW HILL
BOARD OF DIRECTORS MEETING
May 19, 2015
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 1:00 p.m. in the Clubhouse on Tuesday, May 19, 2015 by president, Luther Weeks. A quorum was present with the following in attendance:
Directors: L. Weeks, M. Finegan, R. Bouchard, D. Faxon and J. Goselin.
APM: E. Schefer and L. Schmidt
Review of April 21, 2015 Minutes:
L. Weeks made mention that R. Bouchard was not voted on as Secretary.
L. Weeks mentioned that Landscaping under New Business #10 was mentioned twice.
The minutes of the regular Board meeting held on April 21, 2015 were approved as amended minutes by the Board at the May 19, 2015 Board Meeting.
Maintenance Report:
Status update on Chimney Caps.
Pool is in process.
Vent stack replacement – on hold.
Deck replacement is proceeding.
Committee Reports:
Work Order Review:
D. Faxon questioned #147, EWS to send letter to UO to clear up construction debris.
Welcoming Committee:
Nothing to report.
Doors Color Committee:
Linda Faxon proposed subtle changes, each section to select their own door colors. L. Weeks outlined process to implement new rule for door color modification. J. Goselin motioned to review at next Board Meeting, motion approved by the Board.
Sidewalk Committee:
D. Faxon motioned to approve $35,000 to do approximately 40% of the old sidewalks. Motion approved by entire Board.
Owners Forum:
#175 Jane Harris appreciates West Side open to meet UO’s. She requested that L. Schmidt’s email be included in the Lark. Suggested to eliminate umbrellas and tables in shade as grass is killed. She would like a bench installed @ 181-183. Jane asked how to process insurance claim with HO6.
#61 Ron Schneider will initiate mosquito committee.
#268 Robert Kolwicz requested pickle court be power washed. Work order to be issued.
#288 Sandra MacGregor inquired about mulch application.
#175 Jane Harris inquired about the orange dots on sidewalks.
#181 Carol Fredrickson stated that some honey tree limbs need removal. Asked for sign on mulch piles.
#153 Cullina’s asked if stumps would be ground, was confirmed by L. Weeks.
Public Floor portion closed.
Treasurer’s report:
At the end of March, liquid reserves stood at $411,113, non-liquid reserves at $80,022. One resident paid off their outstanding loan balance during March. Operating cash balances totaled $54,750.
Common fees in arrears total $8,260
The paving loan from Windsor Federal has an outstanding balance of $286,816
Net income at the end of March was better than plan by $7,661, no payment was made on the loan principal for the first quarter. This contributed to the favorable budget position.
Areas of over spending include: office/postage ($883), payroll ($4,873) and grounds other ($5,570) for snow removal.
D. FaxonTreasurer
Calendar review:
L. Weeks stated that the Annual Board Election Meeting should be the 2nd Tuesday in June.
Correspondence review:
Page 29, send letter to UO in relation to parking and unattended dog.
Old Business:
R. Bouchard gave a recap of Tennis Courts – Tabled.
New Business:
#148 E. Schaefer to speak with unit owner for particulars.
#217 J. Goselin motioned to approve installation of heat tape to rear living room window, Board approved with M. Finegin and R. Bouchard abstained.
#244 – Tabled
#24 Request not approved
#167 – Tabled
Financial Draft – Tabled
Voting Rules – L. Weeks motioned to approve voting rules, all approved by the Board.
The Board went into Executive Session at 3:11 PM.
Motion to adjourn was made by J. Goselin and seconded by R. Bouchard. Approved unanimously.