Board Minutes June 2019
Meadow Hill Executive Board Meeting June 19,2019
Executive Session
The executive session was called to order by Luther Weeks at 1:02 PMA quorum was present with the following in attendance. Directors: Luther Weeks, Larry Abbott, Ed Litke and Connie Liscomb and Manager Sheila Duncan Director Tom Lombardo was absent. The executive session was adjourned at 1:04 PM
Open Session
The Executive Board Monthly Meeting was called to order at 1:31 PM with the Directors and Manager noted above present.
Minutes
Minutes of 6-13-19 annual meeting C. Liscomb motion to approve L Abbott 2nd approved unanimously
Minutes 6-13-19 organizational meeting L Abbott motion to approve E Litke 2nd approved unanimously
President Remarks
New Officers: Luther Weeks President; Ed Litke Vice President; Connie Liscomb Secretary; Larry Abbott Treasurer; and Tom Lombardo Director . Committees will be discussed and presented at next month meeting
Financial Reports
Larry Abbott reviewed
Questions by L Weeks: health insurance variance—timing and loan principal/interest—adjustment at year end.
OPEN MEETING
Maintenance –Project List and workorder review
Pool is done and strips for stairs on order. 20 sections of the fence are done.
Committee Reports:
Tree Committee
Bob Kolwicz all red maples have been planted Roger Bouchard –fly over drone photo of complex available
Welcome Committee
Linda Fillion 2017 20 new members 2018 8 new members 2019 to date 3 new members(expect 7 more to come)
Friends of The River
Roger Bouchard submitted existing mission statement
Allied will be planning to spray next Monday
Open Forum
#272 Kathy Collins landscaping concerns response S. Duncan put in work order request to Imagineers
Steps near #217 near garages varying heights—safety concern—S. Duncan response it will be looked into and addressed Lights at pool shut off at 11 all lights at walkway now off S. Duncan & Darien to check out
#288 Sandy McGregor –large white pines a concern—tree committee will address at meeting tomorrow
#90 Marge DeMay white striping .. Darien replied work to be completed
Hemlock tree needs trimming Roger to have tree committee check it out
#182 Linda Fillion status of new telephone directory? S. Duncan replied being worked on now
#272 Kathy Collins Are arrows being repainted? Darien replied yes –completed
#183 Larry Abbott Can Imagineers request additional recycle bins S. Duncan to request
Managers Report
Barn roof contract complete Benches ordered Irrigation work—ok Review of Annual calendar
Correspondence
Review of letters Comment from S. Duncan home owners should not contact vendors directly. Should contact Imagineers or Board with any questions or concerns L. Weeks commented that we may need to implement a new rule regarding above.
Old Business
Pool fence done new sign-in box on order Tennis courts—E. Litke major cracks filled in—contractor told not satisfied with repairs around posts—holding some payment back until completed Drainage updates completed Pool pump replaced
New Business
Training reimbursement resolution for $100 annually per board member for CAI training – L. Weeks move to approve E. Litke 2nd approved unanimously
Suggestion that some copies of CAI magazine be available at club house S. Duncan to supply
Insurance deductible to change from $5000 to $10000
L Weeks move to approve L. Abbott 2nd Approved unanimously
Motion to adjourn E. Litke C. Liscomb 2nd
Meeting adjourned at 2:41 PM
Connie Liscomb, Secretary
Approved by email vote 6-24-19 L. Weeks, E Litke, L Abbott, C. Liscomb approved
Lombardo, abstained since was not in attendance