Meadow Hill Executive Board Meeting
July 17, 2019
Executive Session
The executive session board meeting was called to order at 12:56 PM
A quorum was present with the following in attendance: L. Weeks, L Abbott, E. Litke, T. Lombardo, C. Liscomb and Manager Sheila Duncan
Executive session was adjourned at 1:26 PM
Open Session
The Board Monthly Meeting was called to order at 1:31 PM with the Directors and Manager noted above present.
Minutes
The minutes from June 19, 2019 were approved previously by email
President Remarks
The committee list was distributed by President Luther Weeks to all (see attached)
Financial Reports
Larry Abbott reviewed; Stated we show $6K over budget; however an adjustment needs to be made to move $10K to capital improvements; we should be $4K under budget
OPEN MEETING
Maintenance –Project List and workorder review
Darien Covert—fence is done, tennis courts in process-need to be painted, roofs are being cleaned and then will proceed with garage door painting; everything is on target and also there is a new sign in sheet at the pool
Committee Reports
Tree Committee
Gene Flynn #129 –committee has reviewed 3 of the 5 villages; 6 opportunities for new plantings; 7 trees on watch list; 1 immediate action; 28 trees need trimming; working on proposing guidelines
Welcome Committee
Linda Fillion #182 Welcome to JoAnn and Roy Guild at unit # 106
Friends of The River
Roger Bouchard # 171 Had first committee meeting and reviewed the budget; slope on north part of property -getting quotes to weed; Darien inquired if common area why was Highlight Landscape not maintaining; contract to be reviewed and possible meeting with Highlight Landscape to be scheduled; trimming along the brook and river to improve view to be considered as well; benches are in place and permanent pad to be poured in next couple of weeks
Open Forum
Linda Fillion #182 placement of chaise lounge chairs at pool to keep some in shade and some along the wall and table and umbrellas at each end; Darien ok to try placement there
Sandy O’Leary #112 concern about color of umbrella at neighbors —board to look at it and consider if any action to be taken
Kathy Collins #272 agrees with Sandy we need conformity; also concern about parking on both sides of street in some areas; in particular Highlight Landscape trucks; Luther responded that the rules committee is looking into the matter and Highlight will be asked to not park on both sides of street
Sue Litke #179 believes it is best to have conformity in certain guidelines and rules — rules committee reviewing rules and guidelines
Angelo DiMarco #328 could we consider changing the time of board meeting to perhaps get more attendance; Ed Litke responded that it has been tried in the past and then back to current time; Board to review since it will increase cost of contract to Imagineers as well
Kathy Collins #272 concern about one day a car with man inside was parked for 4 hours; she called Darien who checked it out to find all was ok-just a visitor waiting for his wife
Angelo DiMarco # 328 concerned about where a white Mercedes is always parked and blocks easement of entering complex no action taken
Managers Report
Sheila Duncan—insurance letter mailed to owners—Luther reminded her that there is a requirement to send out a reminder letter, suggested just before next Board Meeting–agreed
Correspondence
Letter regarding weeds around airconditioners; grounds committee to address
Letter variance to install gas grill was approved
Letter regarding cleaning area for better view of river; assigned to Friends of River committee
Letter regarding drip pan required
Old Business
Ed Litke—tennis courts—Darien getting materials to paint and complete and will save $800
Barn roof is completed;
Benches to be permanently installed;
Health Insurance for employees –Larry moved to consider keeping current plan in place with 23% contribution from employees; unanimously approved
Larry also asked manager to calculate the amount due in refund to Mike Curtis for overpaying his contribution last year—all approved
New Business
Variance request for new front door unit #138 all required information provided E. Litke motion to approve; Larry 2nd all approved
Request for new screen/storm door unit #191 all required information provided Ed motion to approve Larry 2nd Ed, Tom, Luther approve C. Liscomb abstained since it was her unit
Variance request for new window unit #129 subject to hold harmless agreement; Luther motion to approve, Ed 2nd all approved
New Home owners welcome ticket resolution—as part of welcome package new owners be given 2 free tickets to a special event at clubhouse; Luther moved, Connie 2nd; all approved
Meeting adjourned at 2:56 PM
(Committees listing for 2019-2020) <read>
Submitted,
Connie Liscomb
Secretary
Approved by email vote 7/28/2019, unanimously