Board Minutes
Meadow Hill Executive Board Meeting
October 16, 2019
Executive Session
The monthly Executive Board Meeting was called to order at 12:52 PM
In attendance : Sheila Duncan, Luther Weeks, Ed Litke and Connie Liscomb.
Tom Lombardo and Larry Abbott were absent.
Executive Session was adjourned at 1:01 PM
Open Session
The Open Session was called to order at 1:31 PM with the Directors and Manager noted above present.
Minutes
The minutes from the last board meeting were unanimously approved by email vote on 9/21 and 9/23/2019
President Remarks
Dave Fillion will be added to the friends of the river committee.
We will be moving discussion and review of Rules to the end of the session.
Financial Reports
In Larry Abbott’s absence Sheila reviewed the financial status.
OPEN MEETING
Maintenance –Project List and workorder review
Review of items and status by Sheila and Darien .
Committee Reports
Tree Committee
Chairman Gene Flynn not in attendance. Roger Bouchard stated the trees to be cut /trimmed need to have approval and then marked.
The trees needing removal have been indicated with tape.
Welcome Committee
Nothing to report
Friends of The River
Roger Bouchard — Cleaning and plantings on slope has been completed.
Grounds Committee
Mike Proulx—all projects have been completed and a couple of requests on hold.
Social Committee
Sandy Oleary— just stated a reminder about the Halloween Party on October 31st
Open Forum
Linda Fillion Unit #182; Concern that on October 8th calls to Imagineers would not go through;
Sheila responded that if that happens always hit option “4”
Some concerns regarding trees, bushes, and a previous correspondence regarding leak.
All addressed.
Managers Report
Calendar Review
Reviewed.
Correspondence
Regarding Political signs and rules.
Will be voted on when review of rules
Old Business
Luther moved to approve request for of $4700 for tree committee and to add removal of Holly tree at Unit #90 Ed 2nd; All in favor approved
New Business
Removal of Mugo Pine tree blocking sight lines near Hollister Street West and South.
Luther moved to approve; Connie 2nd; All approved
Deep trimming of burning bush or similar near unit #128; Luther moved to approve; Connie 2nd; all approved
Luther moved to approve replacement of roof at 14 Hollister Way S; accepting quote from Klaus Larson; Connie 2nd; All approved
With regard to new pool heater; need additional proposals/quotes
Luther moved to approve purchase of one large and one small snow blower at estimate of under $4000. Ed 2nd; All approved
Variance request to replace sliders at unit #334; Ed moved; Connie 2nd; Luther abstained; Connie and Ed approved.
Variance request for new entry and storm door at unit #288; Ed moved to approve; Luther 2nd; All approved
Variance request for new front door and side light at unit #40S; Ed moved; Connie 2nd; All approved
Luther moved to approve installation of heat tape and electrical work and moving of downspout at unit #296; Ed 2nd; All approved
Social committee chairperson proposal for Bingo night and to use $100-150 for kit from social committee funds; Luther moved to approve; Ed 2nd; All approved
Rules and Regulations review:
Luther moved to adopt the rules; Ed 2nd;
Discussion:
Amendments:
Luther moved to include the clubhouse rental agreement form in the rules packet, with the changes suggested in letter by M. DeMay; Connie 2nd; All approved
Connie moved to change Political signs and flags ruling to state 3 days prior and 1 day after; Ed 2nd; Luther opposed ; amendment approved
Signs for other events like clubhouse rentals -Luther moved to change to 2 hours before and 1 hour after; Ed 2nd; All in favor
Luther moved to change the description of 3 plex as to owners responsibility of grounds and maintenance as depicted in new diagram; Connie 2nd; All approved
Luther moved to accept the rules as amended; Connie 2nd; All in favor
Connie motion to adjourn; Luther 2nd
Meeting adjourned at 2:47 PM
Submitted
Connie Liscomb
Secretary
These minutes were approved by unanimous vote at the Board Meeting 11/20/2019, L. Weeks moved, L. Abbot 2nd