Board Minutes
Meadow Hill Executive Board Meeting
November 20, 2019
Executive Session
The monthly Executive Board Meeting was called to order at 12:58 PM
In attendance: Sheila Duncan, Luther Weeks, Ed Litke, Tom Lombardo, Larry Abbott and Connie Liscomb.
Executive Session was adjourned at 1:26 PM
Open Session
The Open session was called to order at 1:30 PM with the Directors and Manager noted above present.
Minutes
Luther moved to approve the minutes from the October Board meeting. Larry 2nd; all in favor and minutes were approved.
President Remarks
Luther passed on any comments
Financial Reports
Larry Abbott stated that it is forecasted that we will have a balanced budget this year. This forecast is based on 10 months of financials and, assume that there are no extreme snow events before the end of the year.
Maintenance and Project List
Reviewed by Darien and Sheila. Darien indicated we have purchased one snowblower and will be purchasing second one as previously authorized by the board.
Committee Reports
Tree Committee
Roger Bouchard indicated all the tree work by Watson is completed and work was above what expected.
Welcome Committee
Linda Fillion— welcomed new neighbor Judy Gregg to Unit 133
Friends of The River
Roger Bouchard — all work has been completed
Open Forum
Only discussion regarding removal of a skunk under someone’s deck. Darien to have someone handle it.
Managers Report
Reviewed calendar.
Correspondence
Old Business
New Business
Luther moved that the bonus awards as proposed in Executive session to employees be paid in December. Ed 2nd the motion. All in favor. approved.
Larry moved to accept the 2018 audit . Connie 2nd. All in favor. Approved.
Larry moved to make a transfer between accounts of $18,500 to bring opening balance for 2019 to zero. Luther 2nd the motion. All in favor. Approved.
Larry moved to accept the 2020 budget proposal. Luther 2nd the motion. All in favor. Approved.
Larry moved that the budget meeting be held on December 12 at 7:00 PM with a snow date of 12/19.
Connie 2nd. All in favor. Approved.
Connie moved to adjourn meeting; Larry 2nd
Meeting adjourned at 2:05 PM
Submitted
Connie Liscomb
Secretary
These minutes were approved unanimously by all board members by email on 11/22 and 11/25.