Meadow Hill, Inc.
Executive Board
February 16, 2022

Executive Session

The Executive Session convened at 12:45 PM by Property Manager Sheila Duncan.

Board Members present:  President Toni Dolan, Vice-President Jim Fuda, Treasurer Connie Liscomb, and Director Angelo DiMarco. Director Sandy O’Leary, and Meadow Hill’s Attorney Scott Sandler of Sandler & Hansen.

Per state law, voting on any issue discussed in Executive Session is done in Open Session of the Board of Directors meeting. See the Open Session notes below for any action necessary by the Board on any item discussed in Executive Session

The Executive Session closed at 1:15 PM

Open Session

The Open Session of the Executive Board Meeting convened at 1:30PM.

Present were: Executive Board-President Toni  Dolan, Vice-President Jim Fuda, Treasurer Connie Liscomb, and Director Angelo Dimarco, Director Sandy O’Leary; Maintenance Supervisor Darien Covert; Meadow Hill Account Manager Sheila Duncan of Imagineers.

Minutes – Minutes of the January 19, 2022, Executive Board Meeting were approved by e-mail vote unanimously (5-0) and uploaded to the Meadow Hill and Pilera Web sites.

Treasurer’s Report

Treasurer Connie Liscomb reported that our End of the Year End financials have been reviewed and reconciled and uploaded to the Pilera website. January financials are being finalized with minor revisions to adjust. Insurance premiums were greater than budgeted and areas to offset the increase will be pursued over the course of the year.

Maintenance Report

Darien Covert reported that Work Orders are up to date. The roof at 276 Hollister was being inspected today and the wall at the clubhouse started. Darien is conducting an analysis for trash and recycle bins. Analysis will enable the Board to address the All-Waste contract.

Project List will be reviewed and update by Sheila and Darien prior to the March

Board Meeting with advice and assistance of Bob Kolwicz and Vin Liscomb, Maintenance Committee members. (As noted by Connie)

Committee Reports

• Communication Committee – Gene Flynn reported the Committee responding to the request of President Dolan will provide a report recommending communication items raised at the January Board Meeting. Recommendations to be submitted to the Board by the end of the week.
• Grounds – Jim Fuda reported on behalf of Mike Proulx, Chairman of the Grounds Committee. The Ground Committee is identifying initial projects for the Spring including – planting at the entrance to the complex, a pollinator meadow near the tennis courts, and a project near #288 Hollister to address erosion. The Committee is also exploring a community day in the spring.

Welcome new member Jane Marcin (#65) and thanked Kim Trela for her contribution to the Committee. Kim is leaving the group due to increased work demands. Mike is reaching out for additional volunteers.

• Long Term Planning – Jim Fuda reported the Committee has had two meetings since established at last month’s Board Meeting and is prioritizing projects to begin review and analysis. The group has developed a Mission Statement to guide their evaluations and recommendations.

Manager’s Report

Sheila Duncan of Imagineers reported activities performed and completed as reported in Board Packet. She also has reached out to Meadow Hill Association’s Attorney Scott Sandler to review the insurance policy and costs offered by the insurance underwriter.

Open Forum – no comments received Old Business 

1. Declaration and By-law Amendment votes are due back from the Unit owners by March 1^st. Sheila will provide an updated list to the Board of Unit Owners that have voted to date. The Board will follow up with Unit Owners that have not turned in their ballots.
2. Fire- Demolition and asbestos removal out to bid. Insurance discussions are on-going as the Board’s agent, Bouvier, addresses settlement costs with the insurance provider, Middle Oaks.
3. Unit #229 sold and horse no longer stabled. Barn is empty.

New Business

1) Upon advice of Attorney Scott Sandler during the Executive Session, the

Board will fill the Secretary position. Jim Fuda will vacate his role as Vice President and voluntarily serve as Secretary. Motion to approve Jim Fuda to fill the position of Secretary and vacate his position as Vice President was moved by Toni Dolan, seconded by Connie Liscomb. The vote was unanimous in favor (5-0).  

Adjourn

Meeting was adjourned by unanimous vote (5-0) at 1:57 PM. Connie Liscomb moved, Jim Fuda second.

Minutes approved unanimously by email vote 

02/05/2022 – Moved to purchase a Zoom License for the Meadow Hill Board and Committees use in the amount of $159 as proposed by Toni Dolan. Motion made by Connie Liscomb, second by Jim Fuda. Board unanimously approved the motion

(5-0).

Time of adjournment – 1:57PM

Minutes submitted by: Jim Fuda,

Minutes approved by: 2/22/2022 email vote (5-0)

Attachments: None