Meadow Hill
Board of Directors Meeting
August, 2010
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3p.m. in the Clubhouse on Tuesday, August 17, 2010 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. May, L. Weeks, L.Fillion, J. Harris, J. Trustey
C. Hannah, APM
The minutes of the July 20, 2010 meeting were approved as written by unanimous consent.
Committee Reports
E. Strong- for Grounds reported that $400.00 of her budget remains. She went over outstanding work orders, and restated that she will resign from the Grounds Committee as of October 1, 2010.
A. D’Auria- for Amenities reported suggestions from her committee: poison
sumac removal by maintenance bldg., re- treating slippery pool steps, coat rack for the clubhouse, a popcorn machine for movie night, and placement of benches along the North road. It was recommended that they price 3 benches for that purpose.
L. Fillion- for Welcoming Committee reported offering a welcome package to U/O # 183 Lawrence Abbott. It was recommended that new resident phone numbers be published in the next Lark.
Owners Forum
U/O# 112 E Strong – requested that the swimming pool remain open longer than the mid Sept. closing date, to consider in ground sprinklers for the front of our facility to help with curb appeal.
Scott McRae at unit 276- requested permission for extra guests at the pool one time. Request was granted.
U/O# 153 C. Bixler- requested limiting foot traffic on the common ground by her porch for her privacy. She would like grass planted near her unit. She questioned her liability if anyone was injured on her walkway.
U/O#147 B. Hamilton- reported rude behavior from her neighbor and reiterated that the decision was already in writing that common ground could be used for access to her unit.
U/O#288 S. MacGregor – requested weed cleaning around the front doors of condos.
U/O#272 K. Collins- requested repair to the walkway on the side of her condo.
U/O#48 J. Grant- questioned the procedure for requesting a hearing in Executive Session.
U/O#129 F. Kaplan- suggested that the chain blocking the road from Hollister Way West to Hollister Way North was offensive as labeled Private way. It was also noted as a safety concern in a time of emergency access need. She also requested that both new copy machines be set up for use at Hollister House: one for the Lark and flyer copies and one for the residents.
The maintenance report
Work orders were reviewed.
Capitol projects were reviewed.
Removal of bushes obstructing the view on the South side driveway was raised again.
Treasurer’s report
L. May, Treas. Reported that we are about $1,500 under budget. A regular deposit of $7,500 was made in July and our total reserves are now $394,000.
The Association Manager’s report
The calendar and correspondence were reviewed.
The Sept. 18th pool closing date will be looked at and weather permitting the date will be extended.
The speeding violation issues when reported will now result in a fine. Warning letters have been sent.
The AT&T marketing contract was not approved.
Old Business
A motion was made and seconded to approve the request for window replacement at unit#106. The motion passed unanimously.
A motion was made and seconded to approve the document overlay binder for Meadow Hill from Attorney M. Perlstein. The motion passed unanimously.
A motion was made and seconded for the approval of the homeowner’s repair of the water leak related to the chimney of unit #94. The motion passed unanimously.
The tag sale will not be held at Meadow Hill in Sept. It will be held elsewhere and will not indicate any relationship with Meadow Hill.
The BOD went into executive session at 5:15 pm.
The BOD came out of executive session.
The meeting was adjourned at 6pm.
Respectfully submitted,
L.Fillion, Sec.