Meadow Hill
Board Of Directors Meeting
July, 2011
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, July 19, 2011 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Weeks, R. Bouchard, L. Fillion, J.Trustey, J.Harris.
C. Hannah, APM
The minutes of the June 21, 2011 meeting and the Annual Meeting of June 30, 2011 meeting were approved as written by unanimous consent.
Committee Reports-
Jane Harris- for grounds thanked Tillie and Bob Kolwicz for watering plantings at the clubhouse.
Owners Forum-
U/O #33 D. Faxon -questioned the need for paving our roads versus patching them for less expense.
U/O #268 B. Kolwicz questioned if there would be options presented at voting time for the roads.
U/O # 244 D. Kycia- presented a letter in response to her neighbor at unit 242 complaining about a bird feeder. Reassurance was given that her bird feeder did not present a problem.
U/O # 129 F. Kaplan suggested that when maintenance cleans the pool and the pool filters that the debris not be dumped on the roses outside the fence. The trash bucket is available to avoid damage from the chlorine.
U/O #175 J. Harris suggested that the golf cart not be run on the walkways since the tires and weight stress the edges and can cause damage. This was brought to her attention by J. Perry at unit 85. The maintenance staff will be notified.
The Maintenance Report-
Work orders were reviewed.
Capitol projects were reviewed.
Treasurer’s report-
R. Bouchard Treas.- reported that our total reserves are at $460,642.06 as of June 30, 2011.
The Association Manager’s report-
The calendar and correspondence were reviewed.
Old Business
U/O #24 A. Mishriky requested a reconsideration of the Board’s decision to not reimburse $250 for snow removal from her sunroom. No motion was made to reconsider and the Board did not reconsider the item.
New Business-
A motion was made and seconded to install a tennis backboard at the tennis court. The motion passed unanimously.
A motion was made and seconded to install heat tape on 8 settler units not to exceed $2000.00. The motion passed unanimously.
The stucco repair for the clubhouse entry was placed on hold.
The speed bump issue was placed on hold.
The bids for road paving should be available in a few weeks.
A motion was made and seconded to proceed with the asphalt walkway from Unit #272 to the pool walkway. The motion passed unanimously.
The repair of the tennis courts will be addressed in the future.
A motion was made and seconded to send a warning letter to U/O #44 regarding pet rule violations. The motion passed unanimously.
A motion was made and seconded to install a privacy fence for U/O #44. The motion passed unanimously.
U/O # 32 A. Pensiero requested permission for an insulation treatment for her attic. Questions were raised that insulating under the roof can often cause damage and that the appropriate place to insulate is the attic floor. The contractor may be invited by the owner to present the plan to the Board. By phone vote of 5 to 0 with 1 Board Member not voting- the project was rejected.
A motion was made and seconded to purchase 3 books from the Community Associations Institute regarding pet policy, drafting rules, and playing by the rules. The motion passed unanimously.
The BOD went into executive session at 4:30 p.m.
The BOD came out of executive session.
The meeting was adjourned at 5:15 p.m.
Respectfully submitted,
L.Fillion, Sec.
Minutes are subject to revision within 30 days.