Meadow Hill Annual Meeting
June, 2013
The Annual Election meeting of Meadow Hill was called to order at 7:15 p.m. in the Clubhouse on Tuesday, June 18, 2013 by the president, John Goselin.
Board of Directors: J. Goselin, D. Faxon, L. Fillion, M. Finnegan, J. Trustey
M. Belcher, APM
Roll call was taken at the sign-in-table.
A moment of silence was requested by Jane Harris in remembrance of Eleanor Flynn Cartland.
M. Belcher our Assistant Property Manager of APM read the proof of notice.
A motion was made and seconded to waive the reading of the minutes of the previous meeting. The motion passed unanimously and the minutes were approved.
The Board of Directors was introduced to the owners.
Election of Officers
A motion was made by David Faxon to place in nomination the name of Luther Weeks for a position on the Board. The motion was seconded.
A motion was made by John Goselin to place in nomination the name of Richard Weingarten for a position on the Board. The motion was seconded.
J. Goselin asked for nominations from the floor.
No nominations were presented.
A motion was made and seconded that nominations be closed.
The Secretary- L. Fillion cast the single votes for L. Weeks and R. Weingarten as requested.
Election Results
L. Weeks and R. Weingarten were elected to three year terms.
Unfinished Business
None presented.
New Business
None presented.
A motion was made and seconded to adjourn the meeting. The motion passed unanimously.
The meeting was adjourned at 7:45 p.m.
L.Fillion, Sec.
Meadow Hill
Board of Directors Meeting
June, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:10 p.m. in the Clubhouse on Tuesday, June 18, 2013 by the president, John Goselin.
A quorum was present with the following directors in attendance: J. Goselin, L. Fillion, M. Finnegan, J. Trustey, D. Faxon
E. Schaefer, APM
The following directors were absent: L. Weeks
The minutes of the regular monthly board meeting held on May 21, 2013 were approved as corrected by unanimous consent.
Committee Reports
Moira Finnegan for grounds stated that concerns for landscaping should be directed to her and she will refer them to Westside.
Linda Fillion for the welcoming committee stated that Joan Coleman unit # 174 was given her welcome package.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #244 D. Kycia presented her concerns regarding the removal of the stockade fencing near her unit on Hollister Way West. She presented a petition that was passed around to obtain neighbor’s opinions to prevent the removal. A motion was made and seconded to table the discussion to executive session. The motion passed unanimously.
U/O # 136 C. Mulcahy stressed the need for better communication. He also presented a suggestion to change a parking area on Hollister Way South to help avoid hitting the fence. This will be looked at by the engineer.
U/O #314 D. Warner stated that the new walkway he placed at his unit has been broken by the paving company. It was suggested he put it in writing to be considered. He also wondered about the progress of the dump area cleanup. He also feels that a maple tree near the North entrance is dead and a risk. This will be checked.
U/O # 182 L. Fillion gave an update on ongoing concerns of the police department problems of locating units following a 911 call. New signs are in place as the police department suggested. A map was given to Officer Kennedy and the dispatch department marking the street signs. Follow up investigation was promised.
Treasurers Report
David Faxon reported that the reserves as of May total Just under a ½ million dollars. We are within budget except for insurance.
Managers report-
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The Meadow Hill Main Entrance Sign is in the process of being completed.
The noise rules were tabled.
The committee for the Solar Energy Proposal will continue to look at possible options.
A motion was made and seconded to table the Draft of High Risk Components for one month. The motion passed unanimously.
New Business
A commercial grade treadmill for the exercise room will be obtained.
A railing for the bridge over the brook to the river will be followed up with Tim Wentzell.
A motion was made and seconded to approve U/O # 33 request to remove a bush and install duplicate latticework on his porch area. The motion passed with 1abstention.
A motion was made and seconded to go into executive session at 4:30pm. The motion passed unanimously.
The BOD came out of executive session at 5:10pm.
A motion was made and seconded to adjourn the meeting at 5:12 pm. The motion passed unanimously.
L. Fillion, Secretary.