Meadow Hill
Board of Directors Meeting
July, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:01 p.m. in the Clubhouse on Tuesday, July 16, 2013 by the president, Luther Weeks.
A quorum was present with the following directors in attendance: L. Weeks, M. Finnegan, D. Faxon, L. Fillion, J. Goselin, R. Weingarten
M. Belcher, APM
The minutes of the regular monthly board meeting held on June 18, 2013 were approved as written with one abstention.
Mike Hodges from Westside gave an update on landscaping issues stating better communication with issues being communicated through Mandie at APM and better follow up. Progress has been made on the dump area.. Pruning should be completed by this week.
Committee Reports
Moira Finnegan for grounds stated that there is still a concern with dumping of grass and landscaping clippings done by owners on the South side beyond the fence. She will check into alternative areas for placing our trimmings.
David Faxon reported that the finance committee needs to finalize next year’s budget.
Luther Weeks for the roads committee thanked all the committee members and owners for the cooperation in the project. The company will be addressing problems with drainage.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #244 M. Kycia presented another petition with 70 people’s signatures concerns regarding the removal of the stockade fencing near their unit on Hollister Way West. The matter will be taken under consideration. He also requested that his walkway be repaired from damage from the paving project. He was informed to place a call to APM to register the problem.
U/O #296 C. Mytech shared her concerns regarding communication with the board not being timely and accurate. She feels that the fence is an amenity.
U/O #175 J. Harris stated that her suggestion be rethought and perhaps consider a lower fence be considered with cleanup of bittersweet be done. She was concerned with problems in the paving that might lead to problems in the winter with water collection.
U/O # 288 S. MacGregor stated that the poison ivy and bittersweet have a special treatment to be done in the fall. She made the request for her to place a drip irrigation system within 4 feet of her unit.
U/O # 97 J. Vollinger shared his concerns with using the horse barn for storage.
U/O #171 R. Bouchard stated he wanted to place rain diverters on his roof above his awning. He also wanted to have the bat house from John Vollinger placed near the barn. The bat house has been removed already.
Treasurers Report
David Faxon reported that the reserves as of June total $505,000.00 with the obligation of $240,000.00 to $270,000.00 owed for the roads.
Managers report-
The correspondence was reviewed.
The calendar was reviewed.
Old Business
The Meadow Hill Main Entrance Sign will be completed within the next 2 weeks.
A webinar will be viewed on the noise issues at condominiums.
The police department (Officer Kennedy) has responded to us with a note that will be published in the next Lark regarding specific complaints and how to handle problems.
The sign committee will be continuing to determine the best way to handle more specific direction signs.
The prospect for railing for the bridge over the Meadow Drain has been tabled.
A motion was made and seconded to remove the fence from Luther Week’s unit #334 up to the first parking lot area opposite unit # 244 garage area on a trial basis. A friendly amendment was made and seconded to remove the section of fence from the parking area closest to unit #334 plus one section. The amendment was accepted. The trial period will be relooked at in October, 2013. The motion passed unanimously.
The draft of High Risk Components has been placed on hold.
A motion was made and seconded to reimburse Luther Weeks $69.00 for the webinar on nuisance problems. The motion passed unanimously.
New Business
The committee membership for the next year was discussed with Richard Weingarten to be the Board liaison and chair the nominating committee.
Heater filters replacement will be tabled until next month.
A motion was made and seconded to replace the temporary speed bumps on the roads not paved. The motion passed unanimously.
A motion was made and seconded to approve Roger Bouchard’s request for rain diverters on his roof above the awning provided it is covered by the hold harmless agreement. The motion passed unanimously.
A motion was made and seconded to approve $120.00 for Westside landscaping to tie up the arborvitae surrounding the air conditioner condensers at the clubhouse. The motion passed unanimously.
A motion was made and seconded to approve the request of U/O #288 for a drip irrigation system with the stipulation that it works off the water faucet and is covered with a hold harmless agreement. The motion passed unanimously.
A motion was made and seconded to go into executive session at 5:15pm. The motion passed unanimously.
The BOD came out of executive session at 5:40pm.
A motion was made and seconded to adjourn the meeting at 5:45 pm. The motion passed unanimously.
L. Fillion, Secretary.
The 2010 amendments to the Common Interest Ownership Act refined the traditional language of consent to Corporate Action. A decision by “unanimous consent” is every bit as legal and binding as one which is voted on during a live meeting as long as every member of the Executive Board agrees and the decision is memorialized in writing. The Secretary shall give notice to unit owners of any action taken by unanimous consent.
The following action(s) were taken by unanimous consent:
U/O #113 requested permission to replace the slider on her unit. On 07/06/2013 unanimous consent was given