Meadow Hill
Board of Directors Meeting
September, 2013
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the Clubhouse on Tuesday, September 17, 2013 by the president, Luther Weeks.
A quorum was present with the following directors in attendance: L. Weeks, M. Finnegan, D. Faxon, L. Fillion, J. Goselin, R. Weingarten
E. Schaefer, APM, M. Belcher, APM
The minutes of the regular monthly board meeting held on August 20, 2013 and continued on August 27, 2013 were approved as written by unanimous consent prior to this meeting.
A request was made for the unit owner hearing to be held prior to Committee Reports.
Individual Unit Hearing
R. Wallace owner of # 144 spoke of her concerns related to a leak from the toilet supply line into #142. She stated that she felt management did not respond in a timely manner to the problem while she was away on vacation.
Discussion continued with the information of how the problem was reported to APM.
Committee Reports
Linda Fillion for the welcoming committee stated that Gail Coulom unit # 96, Ellen and Tom Schroeder unit #61, and Janet Dickerson unit #113 were given their welcome packages..
Moira Finnegan for grounds stated that owners with problems should contact her via e-mail and/or Mandie at APM with their concerns. She stated that she is awaiting estimates for the signs from the parking lots to the units.
John Goselin for the resident listing committee stated that there are only 5 units that residents are under the age of 55.
Maintenance Report
Work orders were reviewed.
Capital Projects were reviewed.
Owners Forum
U/O #314 D. Warner stated that the dump area looks good, he stated that many street lights are out along the roads and was concerned that we were paying CLP for lights that are not functioning. He was reassured that CLP does not charge if the lights are not functioning and that they have a priority list and that response time is slow. He also stated that a flag stand he had was stolen from the front of his unit. He made a request to replace his garden sign noting that he had received a letter from the management company to remove his sign. He stated he counted 15 other units with garden flags.
U/O #97 J. Vollinger stated that he had experienced an electrical problem in his unit and came to find that his unit was not compliant with the proper fault breaker panel.. He voiced his concerns to inspect other units for compliance. Our files will be researched to check owners that had receipts for the work being completed.
U/O #150 Skip Kamis representing Dale and Jeff Carstens made a request to place an exterior electrical plug on the North side of the unit for use of an emergency generator.
U/O # 168 M. Shea questioned what the flags and graffiti on the grounds were and would they remain. She was informed that Cox was responsible in working to replace their wiring. She questioned when the rest of the road project would be completed. She was informed that Phase B will be looked at with the upcoming budget.
Treasurers Report
David Faxon reported that the reserves as of August total $428,400.00.
Managers Report-
The correspondence was reviewed.
A committee was formed consisting of E. Schaefer, M. Finnegan and D. Faxon and D. Warner to research a landscape planner.
The calendar was reviewed.
Old Business
The Meadow Hill main entrance sign lights are on order.
A motion was made and seconded to proceed with the estimate and plan for Ray’s Treeworks on the tree removal at units #248, #80, and #254 plus pruning across from units #182 and #184. The motion passed with 5 yes and 1 no votes.
APM will arrange for an insurance presentation to the owners by a Condo Insurance expert in October. The date is to be determined.
The draft of High Risk Components will be continued along with a furnace filters agreement.
The Great Meadows Access Agreement is on hold for their response.
New Business
A motion was made and seconded to hold unit owner # 144 responsible for the leak from the toilet supply line into unit # 142. The motion passed with 4 yes votes and 1 abstention and 1 no vote.
A motion was made and seconded to purchase and install 3 larger stop signs and 2 pick-up and drop-off area only signs for the emergency lane. The motion passed unanimously.
The Degree Inc. Clubhouse Air Conditioner Maintenance Proposal will be on hold for further estimates.
A motion was made and seconded to approve the request of unit #150 to place an electric outlet on the exterior on the North side of the unit. The motion passed unanimously with an electrician’s certificate required.
A motion was made and seconded to have initial reprimand letters approved by a Board member vote prior to them being sent to owners for rule infractions unless it is an emergency. The motion passed unanimously.
A motion was made and seconded to approve request to allow the garden flag to be displayed by the unit owner in the unit owner’s garden area at unit # 314. The motion passed unanimously.
A motion was made and seconded to go into executive session at 6:07pm. The motion passed unanimously.
A motion was made and seconded to come out of executive session at 6:25pm. The motion passed unanimously.
A motion was made and seconded to adjourn the meeting at 6:30 pm. The motion passed unanimously.
L. Fillion, Secretary.
Minutes are subject to revision within 30 days.
The 2010 amendments to the Common Interest Ownership Act refined the traditional language of consent to Corporate Action. A decision by “unanimous consent” is every bit as legal and binding as one which is voted on during a live meeting as long as every member of the Executive Board agrees and the decision is memorialized in writing. The Secretary shall give notice to unit owners of any action taken by unanimous consent.
The minutes of the September 17, 2013 board meeting were approved by unanimous consent on 09/26/13.
The proposal to purchase the snow blower (for our skid steer) from Attachments Direct Inc. for $5,895.00 was approved by unanimous consent on 09/26/13.