Meadow Hill
Board of Directors Meeting
January, 2014
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 3:00 p.m. in the clubhouse on Tuesday, January 21, 2014 by the president, Luther Weeks.
We will reconvene Tuesday, January 28, 2014 at the clubhouse at 3pm to continue the executive session.
We will have a snow date option placed on the calendar for future budget meetings in December.
A quorum was present with the following directors in attendance: L. Weeks, M. Finnegan, L. Fillion, D. Faxon, J. Goselin, R. Weingarten.
The minutes of the regular monthly board meeting held on December 17, 2013 were approved as written by unanimous consent on December 19, 2013.
Committee Reports
Linda Fillion for the welcoming committee stated that Sandra Marshall unit # 40 was given her welcome package.
Moira Finnegan for grounds will place an article in the Lark regarding keeping a focus on a planned approach to the landscaping for all the common grounds.
The updated phone directory published by Donna Goselin, Linda Fillion and Sharon Tucker will be available in February.
Owners Forum
Treasurers Report
David Faxon reported that we have $307,000.00 in our reserves.
The year end financial results indicate that net income (prior to auditor’s adjustments) is $16,000 ahead of plan.
Maintenance Report
Work orders were reviewed.
Capital projects were reviewed.
Managers Report
The correspondence was reviewed.
Unit #67 requested permission to have a gas log set installed. A motion to approve the request was made by M. Finnegan and seconded by J. Goselin. The motion passed unanimously.
The calendar was reviewed and a snow day/backup day for the December budget meeting was added to the 2014 calendar.
Old Business
A motion was made to pass the furnace filter resolution by L.Weeks and seconded by D. Faxon. The motion passed unanimously.
New Business
None noted
Executive session was opened at 3:25 pm.
Executive session was closed at 3:54pm.
A motion was made by L. Weeks and seconded by L. Fillion to adjourn the meeting at 3:56 pm and reconvene the current meeting at 3 pm on 1/28/14 at the clubhouse.
L. Fillion, Secretary.
The executive session of the Board of Directors meeting was reconvened at 3:04 p.m. in the clubhouse on Tuesday, January 28, 2014.
A quorum was present with the following directors in attendance: L. Weeks, M. Finnegan, D. Faxon, J. Goselin, R. Weingarten.
E. Schaefer APM.
Executive session was closed at 3:35p.m.
A motion was made by J. Goselin and seconded by D. Faxon to cancel the contract with TruGreen Commercial. The motion passed unanimously.
A motion was made by L. Fillion to suspend the meeting at 4:15p.m. The motion was seconded by R Weingarten. The motion passed unanimously. The current meeting will reconvene at the discretion of the president.
L. Fillion, Secretary.
Minutes are subject to revision within 30 days. The 2010 amendments to the Common Interest Ownership Act refined the traditional language of consent to Corporate Action. A decision by “unanimous consent” is every bit as legal and binding as one which is voted on during a live meeting as long as every member of the Executive Board agrees and the decision is memorialized in writing. The Secretary shall give notice to unit owners of any action taken by unanimous consent
The minutes of the January 21, 2014 board meeting were approved by unanimous consent on 01/23/2014.
The minutes of the executive session meeting held on January 28, 2014 were approved by unanimous consent on 01/29/14.