MEADOW HILL
BOARD OF DIRECTORS MEETING
JANUARY 20, 2015
The regular monthly meeting of the Board of Directors of Meadow Hill was called to order at 1:00 p.m. in the Clubhouse on Tuesday, January 20, 2015 by president, Luther Weeks. A quorum was present with the following in attendance:
Directors: L. Weeks, M. Finnegan, D. Faxon and C. Pigaty
APM: E. Schaefer and M. Belcher
L. Weeks stated the following:
1. There will be 4 Board positions up for election in June this year – please consider running.
2. We will be forming a sidewalk paving committee. If you would like to be on this committee, please contact L. Weeks by Feb 10th.
3. We will be installing 10-year sealed-battery smoke detectors in units that require them. The cost will be approximately $50 each.
The minutes from the December 16, 2014 were BOD approved via e-mail.
MAINTENANCE REPORT:
Open and closed work orders were reviewed.
Capital projects were reviewed.
L. Weeks stated that a new personnel manual has been completed.
COMMITTEE REPORTS:
Finance – D. Faxon stated that a meeting of the Finance Committee was held on January 15, 2015.
The plan will be presented to the Board for acceptance.
Amenities – C. Pigaty made a motion to begin the painting on the upstairs of the clubhouse. Seconded by M. Finnegan. Passed unanimously.
Neighbors meeting Neighbors – L. Fillion requested an additional cabinet they could put locks on in the kitchen – L. Weeks approved.
OWNERS FORUM
TREASURER’S REPORT
D. Faxon reported that we currently have liquid reserves of $388,913. Operating cash is $48,000. Currently $36,000 under budget.
MANAGER’S REPORT:
Calendar was reviewed.
E. Schaefer stated they are looking at an alternative vendor for the chimney caps. Should know cost by next meeting
OLD BUSINESS;
D. Faxon asked to discuss the $6,300 still being held for BMW paving. L. Weeks stated this should be discussed in Executive Session.
NEW BUSINESS;
A motion was made by L. Weeks and seconded by C. Pigaty to purchase 100 smoke detectors -10 year sealed smoke/monoxide detectors and 200 regular detectors and have maintenance install and bill back owners. Passed unanimously.
D. Faxon presented the Capital Reserve Plan. A motion was made by D. Faxon and seconded by C. Pigaty to accept. Passed unanimously.
The Board went into Executive Session at 2:10 p.m. The Board came out of Executive Session at 2:35.
A motion was made by L. Weeks and seconded by D. Faxon to adjourn. Passed unanimously.
C. Pigaty, Secretary