Board Minutes June 2017

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Meadow Hill
Board of Directors Meeting
June 13, 2017

The organization meeting was convened i at 7:57 PM at the Clubhouse. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, E. Litke, K. Wanat, L. Weeks  and APM’S E. Schaefer.

The following slate of officers was proposed and approved unanimously:

  1. Litke, President
    C. Abbott, Vice President
    L. Weeks, Secretary
    L. Abbott, Treasurer

Meeting was adjourned at 8:37pm
Luther Weeks
Secretary

Approved 6/20/2017

 

Meadow Hill
Executive Board Meeting
June 20, 2017

Executive Session

The Executive Session was convened at 12:04pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, N. Gordon, E. Litke, L. Weeks  and APM’s E. Schaefer. Absent K. Wanat.

The Executive Session was adjourned at 1:30pm

Open Session

The Open Session was convened at 1:35pm with the same present, by President Ed Litke at the Clubhouse 2nd Fl.

President Litke introduced the Board Members and turned the meeting over to E. Schaefer to moderate.

  1. Schaefer noted the officers elected at the previous meeting.
  2. Litke, President
    C. Abbott, Vice President
    L. Weeks, Secretary
    L. Abbott, Treasurer
  1. Litke moved, L. Abbott 2nd, approval of the minutes of the 6/13/2017 meeting. Approved unanimously.

Capitol Projects and Work Orders

Reviewed by E. Schaefer and Superintendent Darien Covert

  • E. Litke asked the Amenities Committee to provide approximate estimates previously determined for Tennis Court options for the future. In the meantime, Maintenance will do annual crack filling of West court.
  • Proposals for crack filling sidewalks will be solicited for fall.
  • Proposals for completing stack painting will be solicited.
  • E. Schaefer will provide Board with undated work order listing after the listing is updated.

Committee Reports

Friends of the River:

  • Roger Bouchard passed out the Committee’s Mission
  • Invasive species North of the path have been controlled due to the Committee’s work
  • Request to reappoint the Committee.  President Litke appointed the Committee. L. Abbott Board Liaison

Communications Committee

  • L. Fillion welcomed 13 in 2016, 9 so far with 5 more on the way for 2017
  • J. Soule reminded all that the LARK email list is distinct and restricted, separate from L. Filion’s email list.

Owners’ Forum

#171 R. Bouchard: questioned when/if deck request for power washing would be completed.  E. Schaefer: On list of tasks for summer help.

#61 H. Rosenthal: When will dog run area be discussed:  E. Litke:  Likely next month.

#274 J. Soule: calendar in Board package missing July and August:  E. Schaefer: likely inadvertently dropped, will fix.

#112 S. O’Leary:

  • Should I send work orders to John as stated on APM website.  E. Schaefer:  No, send to Linda at APM.
  • Concern with Bird feeding year-round increasing rodent population: Board:  Suggest write article for LARK, include information from Audubon
  • Consider rule to take feeders down May through Oct

#268 R. Kolwicz: Complements to new landscape company

Financials

Reviewed by E. Schaefer

  1. Abbott concerned with over a month old. E. Schaefer: can return to later report. Occasionally it will be missing some items to be booked for month

Manager’s Report

E Schaefer and D. Covert will review work request in letter from G. Coulom

Letter to #15 addressed to former owner.  E. Schaefer:  Problem is buyer’s attorney has not sent record of closing to APM.

Old Business

129 & #133 Request Meadow Hill to install a path between units. Tabled, waiting for estimates from contractors.

Glastonbury Fire Marshal. E. Schaefer reported process relative to Clubhouse issues close to complete.

Discuss long range plan i.e. tree pruning and removal.  Will consider along with considering new reserve study – an issue for Finance Committee

#15 Request for improvements at Stables / Paddock at Unit Owners expense

  1. Move gate fence in barn ally 10 ft. back. E. Litke moved, C. Abbott 2nd.  To be done by Maintenance at no cost to owner.
  2. Install bar window between stalls. Withdrawn.
  3. Install 10 ft. gate at bottom of Shute. Withdrawn.  May resubmit after 2nd horse is here.

Continued discussion on area designated as safe for dogs. Tabled

New Business

Consider items raised in owners’ forum and committee reports. None.

Consider items discussed in executive session and hearings. None.

Resolved that Board Members are reimbursed by up to $100 per year for registration fees for CAI trainings, symposiums, expos, etc. L. Weeks moved, E. Litke 2nd.  Friendly amendment to also authorize CAI membership of six, up from three currently.  Approved unanimously.

#85 Request for repair of front walkway. D. Covert to get estimates. Tabled pending estimates.

#40 Request to renovate enclosed porch with 24” kneewall on 3 sides w/sliders and replace screen door. L. Weeks moved, E. Litke 2nd.  With usual requirements in letter from APM, and “bronze” changed to “brown”. Approved unanimously.

#86 Request to paint lower foundation in front and side areas. Moved L. Weeks, N. Gordon 2nd.  Tabled for Board members to view foundation and require color sample(s).  Letter from APM to owner.

#112 Request to have east side slope leveled. Tabled. E. Schaefer and D. Covert to visit and evaluate options.

#48 Request to have front steps repaired.  Letter from E. Schaefer to owner confirming they need to be repaired at owner’s expense.

#48 Request to replace 3 windows.  L. Weeks moved, 2nd C.Abbott, With usual requirements in letter from APM. Approved unanimously.

Other New Business

  1. Gordon landscape proposal for corner near his unit. Tabled. Referred to likely new Landscape Committee.
  2. Schaefer appreciation dinner for recent Board Members and their significant others. E. Litke moved, C. Abbott 2nd. Lunch at Max Fish to be arranged by E. Schaefer at Meadow Hill expense.  Approved unanimously.

Adjournment: Moved. E. Litke, N. Gordon 2nd. Meeting was adjourned at 4:15pm
Luther Weeks
Secretary

Approved 6/27/2017

Recent Votes taken outside of Board Meetings:

06/22/2017 That current Board Members will pay for their own lunches when honoring recent past Board Members.  Approved unanimously.

06/27/2017 Minutes for Executive Board meeting 06/20/2017.  Approved unanimously.