Meadow Hill
Executive Board Meeting
July 18, 2017
Executive Session
The Executive Session was convened at 12:35pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, N. Gordon, E. Litke, C. Wanat, L. Weeks and APM’s E. Schaefer. Absent
The Executive Session was adjourned at 1:27pm
Open Session
The Open Session was convened at 1:31pm with the same present at the Clubhouse 2nd Fl.
Capital Projects and Work Orders
Reviewed by E. Schaefer and Superintendent Darien Covert
E. Schaefer will provide Board with undated work order listing in future board packages.
Canoe/Kayak rack will be put on work order list. A design is needed.
Committee Reports
Communications Committee
L. Fillion welcomed residents of 5 units since the last meeting.
Owners’ Forum
#40 Sandra Marshall questioned outsourcing of dryer vent cleaning. E. Schaefer: Cleaning is owner responsibility although Maintenance has been cleaning them without charge. That policy could change. Cleaning may also be outsourced in the future if Maintenance cannot get to them.
#275 Kathleen Collins and others. Children alone in pool. Large families over limit of guests. J. Soule ready to put rules in next LARK. E. Schaefer will laminate a set of rules to be posted more prominently at the pool.
Financials
Reviewed by E. Schaefer
Several unanticipated costs this year: Clubhouse items form Fire Marshal, Pool repairs, Air Conditioners. Some should be paid from reserves as they are long-term maintenance.
Due to some of those costs and snow operations, reserve contributions were delayed and are now as projected in the budget.
$362,000 in cash and reserves.
Manager’s Report
E Schaefer reviewed correspondence and calendar
Old Business
Request for sidewalk between #129 and #133. One estimate obtained. D. Covert asked to obtain another estimate.
#85 Sidewalk paving. Remains tabled awaiting estimate.
#86 presented paint chip for paint foundation. L. Weeks moved, L Abbot 2nd to approve color. Approved C. Abbott, L. Abbott, N. Gordon, C. Wanat, L. Weeks yea, E. Litke ney.
#40 presented paint chip for brown windows. C. Wanat moved, N. Gordon 2nd to approve color. Approved unanimously.
#112 request for slope leveling. Remains tabled pending review by E. Schaefer and D. Covert;
Dog Park. E. Litke moved, N. Gordon 2nd that dog park no longer be considered. Amendment moved L. Weeks 2nd C. Wanat that dog park be permanently tabled until tennis court issues resolved. Failed L. Weeks, C. Wanat yea, C. Abbott, L. Abbot, E. Litke, N. Gordon ney. Original resolution approved C. Abbott, L. Abbott, E. Litke, N. Gordon yea, L. Weeks, C. Wanat ney.
Tennis Courts. Remains tabled, awaiting information from Amenities based on past research.
New Business
Consider items raised in owners’ forum and committee reports. None.
Consider items discussed in executive session and hearings. None.
Barn and Stables; C. Abbot moved, L. Weeks 2nd to table. Approved unanimously.
Water Heaters. E. Schaefer will work to assure residents with old water heaters are aware and assure they replace them.
#122 Request for replacement plant. E. Litke moved, C. Abbott 2nd replacement in fall with appropriate shrub. Approved unanimously.
#324 and #330 request for Meadow Hill brush cutting now and annually behind bank behind #324 to #334. C. Wanat moved, E. Litke moved to table pending involved owners meeting and making proposal, likely to address in email vote. Approved C. Abbott, L. Abbott, E. Litke, N. Gordon, K. Wanat yea, L. Weeks abstain.
Other New Business
Health Plan for Employees. L. Weeks moved, N. Gordon 2nd that proposed plan and payment sharing be approved. Approved unanimously.
D. Covert has estimate of $1,500 from Watson Tree to remove three trees near Maintenance Circle. L. Weeks moved, C. Abbott 2nd that contract be accepted. Approved unanimously.
Adjournment: Moved. N., Gordon, L. Abbott 2nd. Meeting was adjourned at 3:10pm.
Executive Session
Executive session reconvened in 1st Fl Conference Room at 3:18pm
Executive session adjourned at 3:35pm.
Luther Weeks
Secretary
Approved by email unanimously 7/25/2017
Recent Votes taken outside of Board Meetings:
To pave #85 sidewalk for $650 by Constantine, unanimously