Board Minutes October 2017

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Meadow Hill
Executive Board Meeting
October 17, 2017 

Executive Session

The Executive Session was convened at 12:12pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L .Abbott, N. Gordon, E. Litke, C. Wanat, and L. Weeks.

The Executive Session was adjourned at 1:30pm

Open Session

The Open Session was convened at 1:36pm with the same present along with  APM’s E. Schaefer, at the Clubhouse 2nd Fl.

President’s Remarks

President Litke stated that, like last month, our goal is to complete the meeting by 3:00pm or 3:15pm at the latest. He also stated that APM has informed us that they would like to revise their contract which comes up for renewal in January. The Executive Board will be soliciting proposals from other management companies as well.

Capital Projects and Work Orders

Reviewed by E. Schaefer and Superintendent Darien Covert

  • Darien stated that dryer vent cleaning requests will be addressed in late fall and early winter.

Committee Reports

  • Fillian, Welcome Committee – Welcomed the new residents of #126, #229, and #46
  • Bouchard, Friends of the River: – Complemented Darien and staff on job well done at the bottom of the bank, with the new brush cutting tool.
  • Wanat, Pool Committee – Have five bids so far, still working through issues. Most likely pool would be completed next fall, still possible but unlikely in spring. In any case, pool will be open next year.
  • Gordon, Landscape – Written committee report is in meeting package.
  • Weeks, Holiday Party Committee – Holiday Party will be December 9th. Back by popular demand: The UMass Doo Wop Shop.  Expect the traditional, ever popular appetizers, dinner, and desert..

Owners’ Forum

  • #223 Pat Maloney – Request to extend deck 43” and take down ash tree. Deck to be done in spring – will be added to next month’s agenda.

Financials

Reviewed by L. Abbott

  • The Finance Committee has held three meetings working on the proposed 2018 budget to present to the Board next month.

Manager’s Report

  1. Schaefer reviewed correspondence and calendar

Old Business

  • #10 Request to install replacement sliding patio door
    • Tabled last month based on questioning of white screen, yet door has been installed.
    • Schaefer to discuss remedy with owner.
  • #147 Request to remove large tree at rear of unit
    • Weeks moved, C. Abbott 2nd move to table to discuss along with related new business request from #153. Approved unanimously.

New Business          

  • Grounds Committee requests the MH BOD support the Committee’s search for a landscape architect. Please see the committee report for the rationale.
    • Weeks moved, C. Abbott 2nd to table pending Committee review of plan produced two years ago. Approved unanimously.
  • BOD authorizes Grounds Committee to hiring arborist to inventory & evaluate health of trees
    • Gordon moved, C. Abbott 2nd to accept Watson Tree’s offer of one-day no charge walkaround and advise on needs and priorities for trees. Approved unanimously.
  • #54 Request for installation of patio and landscaping at unit.
    • Weeks moved, C. Abbott 2nd approval with usual caveats. Approved unanimously.
    • Abbot moved, C. Wanat 2nd, hold harmless to include repair of any damage to common areas due to equipment used to install patio. Approved unanimously.
  • #147 Request to remove large tree at rear of unit. #153 Request to keep tree behind #147
    • Weeks moved N. Gordon 2nd to treat tree in spring as recommended by Watson Tree. Approved unanimously.
  • #112 Request to split costs to modify slope
    • Weeks moved, L. Abbott 2nd that E. Schaefer send letter to owner, that to do it at owner’s expense will require Board permission and that E. Schaefer should contacted to understand methods and equipment to be used. Approved unanimously.
  • #112 request to address parking problem in Lot K. Will add agenda item to next meeting to consider removing directional arrows from Lot K, to make entry and exit from garages easier.

Adjournment: Moved.
E. Litke, L. Abbott second 2nd. Approved unanimously. Meeting adjourned at 2:39pm.

Luther Weeks
Secretary
Approved by email vote 10/26/2017, unanimously

Recent Votes and actions taken outside of Board Meetings:

  • Litke appointed Program Review Committee: L. Weeks Chair, E. Litke, and L. Abbott
  • 9/29/2017 Unanimously approved location and installation of Generator and AC requested by #77, with a small fence.