Meadow Hill
Executive Board Meeting
November 21, 2017
Executive Session
The Executive Session was convened at 12:38pm by President Ed Litke at the Clubhouse, 1st Fl. A quorum was present with the following in attendance: Directors: C. Abbott, L. Abbott, N. Gordon, E. Litke, and L. Weeks along with Manager E. Schaefer. Absent C. Wanat.
The Executive Session was adjourned at 1:28pm
Open Session
The Open Session was convened at 1:36pm with the same present, at the Clubhouse 2nd Fl.
President’s Remarks
President Litke stated that, like last month, our goal is to complete the meeting by 3:00pm or 3:15pm at the latest. He also mentioned that there are many Committee activities underway.
Auditor’s Report
Meadow Hill Audit 2016 – Overview given by Dan Levine. Meadow Hill is in good financial condition, yet should be careful to document authorizations for expenditures, especially reserve fund expenditures, and fund transfers.
L. Abbott moved, E. Litke 2nd to accept auditor’s report Approved unanimously.
Capital Projects and Work Orders
Reviewed by E. Schaefer and Superintendent Darien Covert
Committee Reports
· L. Fillian, Welcome Committee – Welcomed two new residents and pets.
· R. Bouchard, Friends of the River: – Some trees should be removed behind
paddock. The priority ones can be removed by Maintenance.
o E. Litke moved, C. Abbott 2nd to have Maintenance remove the trees that they
can. Approved unanimously..
Owners’ Forum
(Some owner comments from other sections of meeting are reported here)
#168 M. Shea – Suggests that Social Committee fund should be spent rather than accumulated. – Concerned that her tree in front of her unit has not been trimmed or cut down despite years of requests. Response: Multiple Boards have determined that the tree would stay. Perhaps another board will make a different decision. Maintenance will review for trimming.
– Should holiday bonus for Maintenance be sent to AMP or directly to staff?
Response: Either OK.
#182 M. Fillion – complemented work of Dairen and Linda Schmidt to get a notoriously sluggish Eversource to fix several street lights out for years.
#116 S. O’Leary – Is there a limit on the number of generators the Board will approve. Answer: No
Too much attention to trees by the River. Their should be more attention paid to trees in the other areas of the complex. Answer: The Landscape Committee just received a report from Watson Tree on recommendations for priorities in addressing trees around the complex. Just a few days too late to be included in meeting package.
Financials
L. Abbot reviewed
· L. Abbott moved, L. Weeks 2nd Recommend Budget for approval in unit owners
meeting Dec 12, snow date Dec 14. Approved unanimously.
Manager’s Report
E. Schaefer reviewed correspondence and calendar
New Business
· Changes to By-Laws: Leasing & Use of Clubhouse and Hollister House
o L. Weeks moved, C. Abbot 2nd to resubmit revised version for Notice and
Comment for Dec meeting. Approved unanimously
· #133 Gas fireplace installed
o L. Weeks moved, E. Litke 2nd to approve with usual conditions.
Approved unanimously
· #229 Request to install 9KW backup generator
o Tabled for review of exact location by E. Schaefer and D. Covert.
· #242 Request for snow removal of roadside walkway
o Tabled
· Removing direction arrows in parking lot “K” to be considered.
o E. Litke moved, L. Weeks 2nd to remove/cover arrows on parking lot K.
Approved unanimously
Adjournment: Moved. E. Litke, C. Abbott second 2nd. Approved unanimously. Meeting adjourned at 3:13pm.
Luther Weeks
Secretary
Approved unanimously by email vote 11/30/2017
Recent Votes and actions taken outside of Board Meetings:
· 11/19/2017 Email vote to authorize Program Review Committee to expend up to
three hours attorney time for contract review. Approved unanimously.