Board Minutes
Meadow Hill Executive Board Meeting August 21, 2019
Executive Session
The monthly Executive Board Meeting was called to order at 1:00 PM in Executive Session
In attendance Sheila Duncan, Luther Weeks, Ed Litke, Larry Abbott, Tom Lombardo and Connie Liscomb
Executive Session adjourned at 1:21 PM
Open Session
The Open Session was called to order at 1:33 PM with the Directors and Manager noted above present.
Minutes
The minutes from last month board were unanimously approved by earlier email vote.
President Remarks
Luther Weeks stated that Bob Kolwicz has been added to the maintenance committee.
Financial Reports
Larry Abbott reviewed; the 2018 audit should be completed in the next two weeks
The budget committee will meet in September to develop recommendations for the 2020 budget.
OPEN MEETING
Maintenance –Project List and workorder review
Committee Reports
Tree Committee
Roger Bouchard almost done with inventory of trees will request budget requests
Welcome Committee
Linda Fillion Welcome to new resident Joan Wentworth at #244
Friends of The River
Roger Bouchard Final spraying last week on the hill and overgrowth from road to river
Will submit budget requests for next year
Maintenance Committee
Luther Weeks Summary:
Capital Project Budget recommendation
Large flat roofs should be budgeted to include building a slope.
Mulching recommendation
Recommend that the Executive Board accept an offer from Highlight of $10,000 in 2020 for mulch and mulching all areas and request that the Budget Committee include that in the 2020 Budget.
Open Forum
Unit owners recommendation and discussion regarding changing time of board meetings
Proposals discussed to have rails installed on bridge leading to riverfront.
Variance requests discussed
Managers Report
Sheila Duncan reviewed calendar
Reviewed correspondence and variance requests
Correspondence
Old Business
Luther Weeks moved that Board not change the board meetings times to evenings hours
Amendment moved by Ed Litke that Board have a quarterly listening session in the evenings to enable home owners who cannot make afternoon monthly meetings an opportunity to know what is happening
We should try this for a limited time period
Motion seconded by Larry Abbott
All approved the amendment
All approved the amended motion
New Business
- Luther Weeks moved that Board direct the Budget Committee to allocate $10,000 for having Highlight Landscaping do all the mulching for year 2020
Ed Litke 2nd motion
All approved
- Luther Weeks moved that board approve installation of rails on bridge without seats
After some discussion amended to authorize $1700
To include putting a bench before the bridge next spring
All approved
- Variance request for unit # 135 regarding existing awning and netting on deck
Luther Weeks moved to deny request since color not in accordance with Meadow Hill customs, with removal not later than 1st week of October
Tom Lombardo 2nd motion All approved
- Reimbursement request by unit #65 to repair crack in floor. Luther Weeks moved to deny the request. After much discussion and it being a “grey area”, Ed Litke motioned an amendment that the board approve payment of $100 to home owner to fix crack in floor.
Tom Lombardo 2nd motion
Tom Lombardo, Connie Liscomb, Larry Abbott and Ed Litke in favor
Luther Weeks opposed Amendment approved
Tom Lombardo, Connie Liscomb, Larry Abbott and Ed Litke in favor
Luther Weeks opposed Amended motion approved
Motion to adjourn by C. Liscomb
2nd by L Abbott
Meeting adjourned at 4:01 PM
On July 18, 2019 Larry Abbott submitted email request for motion to approve:
Friends of the River request for $320 for a licensed contractor to weed the slope east of the paddock area and $400 for a contractor to brush-hog the flat area
All unanimously approved by email
Submitted
Connie Liscomb
Secretary
These minutes were unanimously approved by the board by email on Tuesday August 27, 2019