Board Minutes
Meadow Hill Executive Board Meeting
September 18, 2019
Executive Session
The monthly Executive Board Meeting was called to order at 12:54 PM in Executive Session
In attendance Sheila Duncan, Luther Weeks, Larry Abbott, Tom Lombardo, and Connie Liscomb
Ed Litke was absent.
Executive Session was adjourned at 1:20 PM
Open Session
The Open Session was called to order at 1:30 PM with the Directors and Manager noted above present.
Minutes
The minutes from the last month board meeting were unanimously approved by earlier email vote.
President Remarks
Luther weeks stated that Bob Kolwicz was added to the maintenance committee and that Elaine Lembo was appointed as chairperson of the stables.
Luther also mentioned that as discussed in last month meeting the board will hold group quarterly evening meetings. The dates will appear in The Lark and the first will be in October.
Financial Reports
Larry Abbott reviewed
Larry also stated that the budget committee held its first meeting yesterday for 2020 budget.
Larry also read a thank you note from Ed Litke for all those that helped and supported the Refurbishment of the tennis/pickleball courts
OPEN MEETING
Maintenance –Project List and workorder reviewed
Committee Reports
Welcome Committee
Linda Fillion welcomed Gleora Davis and Al Karam to unit #67(email to Linda for correct spelling)
Rules Committee
Luther mentioned that the Rules Committee will be reviewing and recommending new rules to the board later in the meeting.
Friends of The River
Roger Bouchard Friends of the River is requesting $500 to clear both sides of garden area. And $250 for new plants
This amount is within the budget for this year.
Budget request for 2020 has been submitted
Tree Committee
Gene Flynn The budget requests for 2020 has been submitted in a 3 tiered planting and removal proposal
Grounds Committee
Mike Prouix small projects for the fall has been submitted
Barn/Stable
Elaine Lemko Request presented to install at horse owners expense a “Hot Wire” inside the fenced area. It will be powered by solar.
Social Committee
Sandy O’Leary On Sunday Sept 22 Sports Day Outing will be held from 2 – 4 PM at the tennis courts, pickleboard court, shuffle board and corn Hole
A Halloween Party will be held on Oct 31st
A group is interested in starting a bingo night. Luther Weeks mentioned they should submit details in writing
Open Forum
A couple of tree issue requests were presented
Tree committee will inspect the one presented by Anne D’auria’s condo
2nd request for tree near #147 will be put on regular schedule for spraying
Managers Report
Sheila Duncan reviewed the calendar and correspondence
Correspondence
Old Business
None
New Business
Luther Weeks moved to approve the request for “Hot Wire” along fence for horses. Larry second discussion: Required to have warning signs at each end. Unanimously approved
Larry Abbott moved to have $750 approved for Friends of the River request. Connie second. Discussion: All being done is within the legal limits provided by the town. 3 hours of maintenance staff will be required. Unanimously approved.
Luther moved to have the pool closed on October 1st. Larry second All approved
Request for $4785.75 for fall trimming All agree that we need 30 day review by board and will be tabled.
Larry moved to have the tree Management plan request approved. Tom seconded. Discussion: Luther proposed to add that the proposal can be revised at any time. All approved
Luther moved to approve the grounds committee proposal for mulch and seed. Connie second All approved
Owners request/variance :
Unit # 262 request for patio doors Luther moved to approve Larry second All approved
Unit 314 to install French doors where window now exists Luther amended and moved to approve with a hold harmless agreement Larry second All approved
Unit #193 request for new front door and storm door. Larry moved to approve Luther second
All approved
New Rules
Luther reviewed with changes and amendments
Questions, comments and some edits and amendments were made
Motion by Luther, second by Connie to accept rules with amendments to be sent to owners and approve at October meeting
All approved
Motion to adjourn
Meeting adjourned at 3:21 PM
Submitted
Connie Liscomb
Secretary
On September 9th a request for funding approval for topsoil and seeding was received from the grounds committee for a total estimate of $1435
Luther Weeks move via email to approve
Unanimously approved via email on September 10th
These minutes from September 18th Board Meeting were unanimously approved by email on September 23, 2019.