Board Minutes
Meadow Hill Board Meeting
May 20, 2020
Executive Session
The monthly executive board meeting was called to order at 12:38 PM in executive session. The meeting was online.
In attendance: Sheila Duncan, Luther Weeks, Ed Litke, Larry Abbott, Tom Lombardo and Connie Liscomb.
Executive session was exited at 1:00 PM
Hearing for unit #44
A private hearing was held for #44
Executive Session #2
Executive session was entered at 1:10
The board exited the session at 1:20
Open Session
The Regular Board Monthly Meeting was called to order at 1:30 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert. This meeting was held online through zoom; access with a number of residents present online as well.
Minutes
The minutes from the online board meeting on April 15, 2020 were approved unanimously by email.
President Remarks
Luther Weeks stated that this will be the last meeting that Ed Litke and Tom Lombardo would be present as board members and thanks and appreciation extended for all of their professional and extensive contributions. Elections for new board members are coming up and an invitation to all to consider running and being part of the board.
Financial Reports
Larry Abbott reviewed and recapped the current financial position which at this time is quite good.
Maintenance and Committee reports
Maintenance:
Darien reviewed the work order report. The mulching is completed with the exception of the hill; new golf cart options being considered; pool to be prepared and new heater installed but lock on gate until restrictions lifted;
Maintenance committee—Ed Litke indicated that Vin Liscomb and Bob Kolwicz would like to continue on this committee;
Friends of the River– Roger Bouchard indicated request to hire someone (Jordon Covert) to finish pulling all the weeds on the hill for a cost of $200
An additional request to spend $200 to plant blueberry bushes down by the bridge to the river.
Grounds Committee– Mike Proulx spring project list has been submitted estimate $1285 ; 3 new members would like to be added to the committee: Todd Blais, Kim Trela, and Vicky Germani
Tree Committee– Gene Flynn reported that tree trimming of flowering trees would be done in the fall.
Barn Committee—Elaine Lembo reported all going well with the exception of two plugs not working properly; Darien to look at them.
Garden committee— Larry Abbott stated that planting is open and plots have all been prepared.
Welcome Committee—Linda Fillion; nothing to report
OPEN MEETING
Roger Bouchard unit #171—question about putting picnic tables out. Need to wait for restrictions COVID-19 lifted
Vin Liscomb unit #191 .. when the siding is power washed are the front stairs included? Sheila to put work order in
Vin Liscomb unit #191… regarding maintenance committee question about defect on sidewalk at Hollister House. Darien stated estimates have been obtained
Tom Lombardo unit #122 … question about abundance of cardboard and lack of space in recycle buckets. Luther stated that he should report the problem to Imagineers along with which set of bins he uses and they can add one recycle bin and subtract one trash bin.
Managers Report
Sheila reviewed calendar and status reports
Open Forum
Old Business
Pool Heater is here and should be installed next week. Information on elections has been sent out and forms to be on board need to be received by May 25th. Ballots and information to be mailed out right after.
COVID-19—-any changes will be sent out as soon as we are notified.
New Business
Regarding picnic tables: Luther moved not to put them out just yet; Ed 2nd; all in favor; unanimously approved
Luther moved to accept the bid from N.E. Blacktop for $7800 for fixing and patching sidewalk areas needed; Larry 2nd; all in favor; unanimously approved
Luther moved to approve $200 to pay Jordon Covert to remove weeds from hill area; Larry 2nd; all in favor; unanimously approved
Larry moved to approve $200 to plant blueberry bushes in area by bridge to river; Ed 2nd; all in favor; unanimously approved
Luther moved to approve grounds committee request for estimate of $1285 for various projects; Connie 2nd; all in favor; unanimously approved
Luther moved to credit $632 to unit #44 based on hearing and executive session discussion; Larry 2nd; all in favor; unanimously approved
Luther moved to approve variance request for unit #77 to plant magnolia tree; Ed second; all in favor; unanimously approved
Connie moved to accept variance request to replace screen and front door at unit #229; Larry 2nd; all in favor; unanimously approved
Ed Litke motion to adjourn; Tom Lombardo 2nd; meeting adjourned at 2:45PM
Submitted
Connie Liscomb
Secretary
These minutes were unanimously approved by email by all board members on May 22, 2020
Meadow Hill Board Email Approvals May 2020
On May 8th Ed Litke moved to approve relocation of sign from present location by unit 86 to approximately 15 feet south to the side of unit 66. This will be closer to the parking lot and alleviate the concern for emergency vehicles not being confused on location of units.
Tom 2nd the motion, Ed, Connie, Larry and Tom vote to approve.. Luther voted against The motion carries 4 to 1
All voting was by email.
On May 27th Luther moved that we approve the purchase of a 2018 Golf Cart from CCE Golf Cars for the amount of $5750.00 Subject to Darien’s inspection.
Larry 2nd the motion. With correction that out the door price is $5583.38
Motion was approved unanimously by email by May 28th.