Board Minutes
Meadow Hill Board Meeting
June 17, 2020
Executive Session
The executive board meeting was called to order at 1:08 PM. This was a zoom meeting.
Present were Luther Weeks, Larry Abbott, Sheila Duncan, Sandy O’Leary, Toni Dolan and Connie Liscomb
The meeting ended at 1:17 PM
Open Session
The Regular Board Monthly Meeting was called to order at 1:30 PM with the Directors and Manager noted above present as well as Maintenance Supervisor Darien Covert. This meeting was held online through zoom; access with a number of residents present online as well.
Minutes
The minutes from the online board meeting of May 20, 2020 were approved unanimously by email.
President Remarks
Luther again asked for patience in our new method of using Zoom for Board meetings.
A list of the 2020-2021 committee members will be included at the end of the minutes of this meeting.
Two changes are that the amenities and the maintenance committees are being merged and the budget committee will be comprised of all the board members. More information will be forthcoming but there will be several meetings during the budget process open to residents, meetings with the maintenance supervisor and property manager and others to be clarified in the future.
Financial Reports
Larry Abbott reviewed and recapped the current financial position which at this time is quite good. We are underbudget to date but expect to be on budget by year end
Maintenance and Committee reports
Maintenance:
Darien stated that all the sidewalk paving has been completed. Road crack sealing to follow in the fall. Working on all gutters to be cleaned, pool heater is being tested, dryer vent cleaning is emergency only at this time; stable has a wire exposed—to be checked out-; golf cart to be picked up next week; garage door painting to start in 2 weeks; MDC will be painting hydrants.
Committee Reports:
Grounds:
Mike Proulx provided updates and stated that all plantings are almost completed.
Friends of the River:
Roger Bouchard indicated that the blueberry bushes have all been planted.
OPEN FORUM
Marge DeMay unit #90 requested major problem with her dryer vent and that maintenance could access basement without entering her home. Darien to set up appointment
Roger Bouchard unit #171 indicated same request as Marge. Darien also to set up appointment.
Managers Report
Sheila reviewed calendar and status reports
Old Business
None
New Business
Mike Proulx requested that the tree in common area near his condo unit # 314 that was removed and he will plant a bush in its place. Luther motioned to approve; Connie 2nd; all in favor; request approved.
A request from Virginia Flinton unit #85 was received for replacement of a front door. Luther moved to approved, Larry 2nd; discussion regarding the door isthat it is not similar with the style of doors in Meadow Hill and would rather not add this different style; The board vote was 3:2 to not approve.
Luther moved a motion regarding legal resolution:
Whereas in the past the President has occasionally consulted briefly with our Attorney by phone or email.
Whereas: Our current Attorney charges for such consultations in increments as small as 1/10th of an hour.
Therefore: The Executive Board President is authorized to expend up to 1 hour of consultation with our Attorney.
Toni 2nd; All in favor; motion approved.
Luther moved to approve CAI Education Resolution as stated below; Larry 2nd
Whereas: Ongoing board member education can save Meadow Hill thousands of dollars by avoiding costly mistakes and through valuable ideas;
Therefore: Meadow Hill, Inc will continue its membership in the Community Association Institute of Connecticut when it becomes due.
Therefore: Each Executive Board member may be reimbursed for up to $100 per year fees for CAICT trainings and events.
All in favor. Motion approved.
COVID-19 Changes:
Luther Weeks introduced and discussed correspondence, and rules and regulations and suggestions from State of CT, Insurance and legal entities to include State and Glastonbury Health Departments.
After much discussion and explanation no member moved that the rules and regulations in place currently will remain but will be reviewed monthly or as the situation or state phases change.
Toni motioned to adjourn; Connie 2nd; meeting adjourned at 3:00 PM
Submitted
Connie Liscomb
Secretary
Previous email approvals:
None
Attached also is the new committee list to be recorded <read>
These minutes were unanimously approved on 6-19-2020