Minutes: Monthly Board Meeting Jan 20, 2009

Meadow Hill Inc Board of Directors Meeting Tuesday, January 20th, 2009 3:30 @ the Hollister House Those Present: C. Abbott, L.May, L.Weeks, I. Adamson J.Trustey J.Goselin (absent) C.Luby,XU D.Covert ,Superintendent 3:30 pm C.Luby requested a […]

Meadow Hill Inc
Board of Directors Meeting
Tuesday, January 20th, 2009
3:30 @ the Hollister House

Those Present: C. Abbott, L.May, L.Weeks, I. Adamson J.Trustey

J.Goselin (absent)

C.Luby,XU

D.Covert ,Superintendent

3:30 pm

C.Luby requested a reduction on the retainer that Meadow Hill Assoc. holds until the siding project is completed.Two buildings need to be finished. Storms and cold weather have slowed down progress on the work.”punch list ” mostly completed.

4pm
Owners Forum

Unit owner#15 has concerns regarding residents who are physically infirmed and are unable to shovel their private walkways. A legal waiver would be necessary for our maintenance crew to shovel these private walkways, according to Darien. Some of these private walkways were not properly installed. In some cases there is not a solid base, freezing takes place and then a liability exists. She also expressed her concerns regarding the difficulty that ambulances have in locating unit numbers.This matter has been tabled for the present. J.Goselin ,grounds committee  member, will be asked to study this problem.

L.Fillion spoke on behalf of the communication committee and reiterated the need to receive items for the LARK by the 1st of the month. They are always willing to hand deliver any special last minute pertinent information.

Unit Owner #288 has concerns over icy steps leading to units.

Unit owner #171 expressed his pleasure with the performance of our maintenance crew during the recent snow storms.

L.Davis, grounds chairman stated that she has started to work on design proposals for spring planting. The crabapple tree near unit #135will be replaced. APM will be exploring new companies to fertilize and to control pests.

Minutes of previous meeting were read. corrected and approved.

C.Hannah, APM property manager was unable to attend the meeting due to an emergency. Connie and Darien to meet with Chuck tomorrow @ 11:30 am.

XU retainer decision tabled until next meeting.

A motion was made and seconded to not accept the offer of a power glide chair by the family of Palmer Reeves.

The board was unable to complete the agenda due to the absence of C.Hannah, Another meeting will be scheduled within the next few days.

The board went into executive session.

The board came out of executive session.

The meeting was adjourned at 5:15 pm

Respectfully submitted,
Irene Adamson,sec.